Background

UNIFEM (part of UN Women) is the women's fund at the United Nations. It provides financial and technical assistance to innovative program and strategies that promote women's human rights, political participation and economic security towards the advancement of gender equality. Within the UN system, UNIFEM (part of UN Women) promotes gender equality and links women's issues and concerns to national, regional and global agendas by fostering collaboration and providing technical expertise on gender mainstreaming and women's empowerment strategies. Under the Strategic Plan for 2008-2011,

UNIFEM (part of UN Women) focuses its activities on one overarching goal: to support the implementation at the national level of existing international commitments to advance gender equality. In support of this goal, UNIFEM (part of UN Women) works in the following thematic areas:

• enhancing women’s economic security and rights,
• ending violence against women,
• reducing the prevalence of HIV and AIDS among women and girls, and
• advancing gender justice in democratic governance in stable and fragile states.

Task and Responsibilities

Under the overall supervision of the Country Programme Manager - Indonesia, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

Duties and Responsibilities

Summary of Key Functions:

• Support to formulation of country strategy
• Support to management of the country programmes
• Administrative support to the programmes
• Support to resource mobilization
• Support to knowledge building and knowledge sharing

Key functions of the Programme Assistant include:

1. Supports formulation of country programme focusing on achievement of the following results:

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/implementation in line with the Country Strategy. 
•  Assist in the preparation of project/programme budgets, preparation of contracts and other administrative documents for implementation of programme activities.
• Assist in reviewing project financial reports/proposals from partners and preparation of information for programme/donor reports.
• Maintain an effective office filing system, both hard and soft versions; maintain an effective tracking system for contracts.
• Assisting in making travel arrangements for programme staff

2. Providing effective support to implementation of programme activities.  In specific:

• Coordinate programme and administrative matters related to the organization of regional meetings, workshops and conferences including contracting vendors and organizing logistics. 

3. Supports resource mobilization focusing on achievement of the following results:

• Review of contributions agreement.

4. Supporting knowledge building and knowledge sharing focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff on programme.
• Support the development and dissemination of knowledge products and other communications materials, including coordination of design/layout and printing.
• Preparing reports monographs as required by the programme.
• Other tasks as assigned by the Country Programme Manager

5. Responsible for other tasks assigned by Country Programme Manager.

Competencies

Corporate Competencies

• Demonstrates commitment to UNIFEM’s (part of UN Women) mission, vision and values.
• Displays sensitivity and fairness in regard to race, color, religion, sex, national origin, age, sexual orientation, and disability.

Knowledge Management and Learning

• Shares knowledge and experience
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of standard tasks related to Results Based Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information

Leadership and Self-Management

• Focuses on result for the clients (colleagues in the field offices and partners) and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure

Required Skills and Experience

Qualifications:

• University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences or relevant field.
• Minimum 5 years of relevant programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc)
• Previous experience of working with any agency dealing with migration/ human trafficking/ women and child rights issues or production of dissertation on these issues for academic purpose will carry added value but not a requirement. 

Language requirements:

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.