UNDP Jobs - 22572- Administrative support to mid-term evaluations (Ho

Administrative support to mid-term evaluations (Home-Based)

Location :

New York, USA, UNITED STATES OF AMERICA

Type of Contract :

Individual Contract

Starting Date :

11-Apr-2011

Application Deadline :

01-Apr-11 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

6 months partial time

Languages Required :

English Spanish

Expected Duration of Assignment :

up to a year home based

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

In December 2006, UNDP and the Government of Spain signed a major agreement to programme 528 million through the UN development system towards key MDG and related development goals. The UNDP-Spain MDG Achievement Fund (MDG-F) seeks to accelerate progress towards attainment of the MDGs in participating countries by supporting policies that promise high impact, scaling-up of successful models, and innovations in development practice.
The Fund operates through UN Country Teams and actively strives to strengthen inter-agency coherence and effectiveness. Substantively the MDG-F will focus on the following eight key development challenges which are widely acknowledged as central to the achievement of MDGs and internationally agreed development goals: Democratic governance; gender equality; basic social needs including youth and employment; economic and private sector development; environment and climate change; conflict prevention and peace building; cultural diversity and development, private sector children and nutrition and gender and women?s empowerment. A robust results monitoring and evaluation framework is under implementation in order to track and measure the overall impact of this historic contribution to the MDGs and to multilateralism.
The MDG-F M&E strategy is based on the principles and standards of UNEG and OEDC/DAC regarding evaluation quality and independence. The strategy builds on the information needs and interests of the different stakeholders while pursuing a balance between their accountability and learning purposes. The strategys main objectives are:
• To learn from and improve joint programmes to attain development results.
• To determine the worth and merit of joint programmes towards progress in the MDGS, human development and the generation of public policies focusing on its design, process and results.
• To obtain and compile knowledge and lessons learned obtained from these development interventions and use them as a major input in the process of designing and implementing interventions that aim to have an impact on the MDGs, Paris Declaration principles and One UN.
Under the MDG-F M&E strategy and Programme Implementation Guidelines, each programme team is responsible for designing an M&E system for each joint programme, establishing baselines for (quantitative and qualitative) indicators and a final evaluation with a summative focus. In addition, for joint programmes lasting more than 2 years, the MDG-F Secretariat is commissioning mid-term evaluations with a formative focus. As well as a total of 9-focus country evaluations (Ethiopia, Mauritania, Morocco, Timor-Leste, Philippines, Bosnia-Herzegovina, Brazil, Honduras and Ecuador) that have been planned to study more in depth the effects of joint programmes in the context of a country.
The MDG-F Secretariat is seeking an administrative assistant to support with task related to the management of mid-term evaluations.

Duties and Responsibilities

SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED WORK
Mid-term evaluations are participatory processes that involved the collaboration of several stakeholders at country level, (evaluation reference groups, joint programme managers, UN coordination officers, consultants, etc) as well as in headquarters (MDG-F Secretariat; evaluation and portfolio managers, etc) to produce evaluation reports. The Secretariat commissions and manages mid-term evaluations by facilitating the process, providing technical support to stakeholders and assessing technical quality of the consultant and evaluation reports.
The administrative assistant will participate in the management of the mid-term evaluations by undertaking the following administrative tasks for 16 hours a week (See annex 1 for a detailed list):
• Ensure the evaluation timeline is implemented according with agreed schedules. (See annex 1). If necessary, write reminders and send e-mails to the appropriate recipients urging them to act on outstanding evaluation issues.?
• Send and update templates for email correspondence (launch email for the evaluation; instructions for MTE process, submission of comments to the consultant, official submission of inception, draft and final evaluation report to country, etc)?
• Ensure that all documents submitted to the Secretariat (adapted TOR, draft reports, final reports) comply with the format and if necessary coordinate with relevant people to receive them correctly.
• Keep a record trough all tasks through all evaluation phases, deadlines, completed and uncompleted activities as well as a list of stakeholders for every evaluation.
• Organize all received document in electronic folders in a computing cloud so the documents are easily accessible to the Secretariat.?
• Consolidate and format text from different sources to prepare final evaluation documents to publication.

Competencies

• Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others
• Responds flexibly and positively to change through active involvement
• Recognizes and responds appropriately to the ideas, interests, and concerns of others
• Seeks and applies knowledge, information and best practices from within and outside UNDP
• Plans and produces quality results to meet established goals

Required Skills and Experience

Education:
• Undergraduate university diploma in business, administration, management, social science or engineering or related field.
Experience:
• A minimum of 3 years of recognized expertise managing administrative tasks in an office environment.?
• Exposure to monitoring and/or evaluation activities would be an asset.
• Knowledge on United Nations system and processes will be considered an asset.?
• Excellent communication skills.
• Computer proficiency.
Language Requirements:
• Proficiency in Spanish and English (written and spoken) will be a requirement.
• Knowledge of French would be considered an asset.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS (all documents should be uploaded in one file)

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
• Duly completed Personal History Form (P11) can be downloaded from http://www.undp.org.me/files/jobs/index.html • A current and complete curriculum vitae in English with indication of 3 references as well as the permanent e-mail and phone contact.
• Cover letter stating why you are the best candidate for this assignment
• Financial proposal for the assignment

FINANCIAL PROPOSAL
Lump sum contract

Consultants shall specify in their proposal the lump sum for the cost of their services for a 6 month period in US dollars. Please also submit a breakdown of cost per hour and per week. Payments will follow on monthly installments for the duration of the contract, after certification of compliance of the terms and services agreed in the contract. The contract will be awarded to the best value for the money offer.
2. Note:THE MDG-F applies fair and transparent selection process that would take into account the competencies/skills of the applicants.

Due to large number of applicants, we will contact only the shortlisted candidates.
To inquire further for UNDP IC Generic Terms and Conditions, please follow this link:
http://www.undp.org/procurement/operate.shtml#_Conditions_of_Contract

ONLY CANDIDATES WHO HAVE THE NECESSARY DOCUMENTATION SUCH AS GREEN CARD, G-4 AND US CITIZEN WILL BE CONSIDERED FOR THIS CONSULTANCY