UNDP Jobs - 23048- Pharmaceutical Supply Chain Analyst

Pharmaceutical Supply Chain Analyst

Location :

Juba, Southern Sudan, SUDAN

Type of Contract :

Service Contract

Starting Date :

01-Jun-2011

Application Deadline :

04-May-11 (Midnight New York, USA)

Post Level :

SC-6

Duration of Initial Contract :

1 year

Languages Required :

Arabic English

Expected Duration of Assignment :

1 year, renewable based on performance and funding

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Global Fund was created to finance a dramatic turn-around in the fight against AIDS, Tuberculosis and Malaria. These diseases kill over 6 million people each year, and the numbers are growing. The Global Fund attracts, manages and disburses additional resources through new public-private partnership that will make a sustainable and significant contribution to the reduction of infections, illness and death, thereby mitigating the impact caused by HIV/AIDS, tuberculosis and malaria in countries in need, and contributing to poverty reduction as part of the Millennium Development Goals (MDGs).

In Southern Sudan, United Nations Development Program (UNDP) is a key partner to the Global Fund for the fight against AIDS, Tuberculosis and Malaria (GFATM) and is the United Nations (UN) agency assuming the role of Principal Recipient of GFATM grants in selected countries. In its role as Principal Recipient, UNDP is responsible for the financial and programmatic management of the GFATM grant as well as for the procurement of health and non-health products in this grant.

Since 2010 UNDP has signed and started the implementation of the GFATM Round 9 Health system Strengthening (HSS) Grant. One of the key activities under the grant is to strengthen the national pharmaceutical supply chain management system to ensure safe and effective use medicine for improved health standards. A review of the pharmaceutical sector reveals serious capacity gaps in medicine procurement, storage, and distribution in South Sudan. In view of the projected scale up of health services by the government of South Sudan, these gaps pose a major risk to the HIV, TB & Malaria program outcomes if additional technical, material and/or operational support is not provided to Ministry of Health. In order to address some of these gaps, the HSS Project intends to recruit 2 Pharmaceutical supply chain officers to support the strengthening of the supply chain management system by development and monitoring of distribution plans and ensuring timely and effective supply of health and non health products to all distribution points. In addition, these officers will provide necessary

Capacity building support to strengthen the Ministry of Health Pharmaceutical Directorate to develop procedures and guidelines for the management of pharmaceutical supply chain, and to implement and optimize a distribution system plan.

Duties and Responsibilities

Support development and implementation of drug procurement, distribution, monitoring and coordination plan for South Sudan. Communication maintained with the health facilities on order and delivery (at minimum once every quarter)

Follow up on the transportation of pharmaceuticals to be ensure that medicines are delivered to health facilities and warehouse,
Provide technical and capacity building/ training support to the Directorate of Pharmaceuticals at all levels.
Support the MoH Directorate of Pharmaceuticals to develop standard procedures and guidelines for management of pharmaceutical supply chain in South Sudan.
Under the overall guidance and direct supervision of the Pharmaceutical Supply Chain Management Specialist, the pharmaceutical distribution officers will be responsible for the following key tasks:

Capacity Building & Training

Support the MoH Directorate of Pharmaceuticals to develop standard manuals and guidelines for effective management of pharmaceutical supply chain in South Sudan.
Collaborate with key stakeholders to design and implement training programs at various levels to improve supply chain logistics management and application of relevant supply chain management procedures.
Provide technical, mentorship and capacity building support to MoH staff at the states and counties including facilitating relevant trainings on supply chain management as well as collaboration with MoH and partners to ensure capacity building in the areas of product selection, forecasting/ quantification, procurement, distribution and storage/ warehousing.

Distribution, Inventory Management, Quantification and Procurement

Support and promote development of database systems at all levels of recipient health facilities and computerization of stock management and transaction records.
Contact address and facility map developed for supply chain management (at all level),
Follow up on the transportation of pharmaceuticals to ensure that they are delivered to the respective health facilities timely and in good condition
Ensure that Facility Order (R&R ) forms are regularly reviewed and quantification corrected.
Maintain an updated inventory system at the programme warehouse.
To ensure the implementation of Quality Assurance System and procedures.
Support the pharmaceutical supply chain specialist to ensure development of realistic distribution schedules for timely transportation of medicines across various States and Counties of South Sudan.
Provide support to the MoH in the selection of appropriate pharmaceuticals, medical supplies, including updating the essential medicines list and central medical supplies list/catalogue.

Logistic System Design/LMIS

Support development of logistics management information system for ordering, delivery, receipt, stock level and inventory control including expiry tracking at all levels.
Work very closely with the MoH Directorate of Pharmaceuticals to ensure mobilization of additional resources in support of pharmaceutical supply chain activities.
Develop capacity for proper record keeping and filing, data processing, reporting, and decision making thereby enabling MoH and partners to better estimate their monthly, quarterly and annual requirements.

Supervision and Monitoring

Carry out routine field visits to monitor medicine storage facilities and accordingly work with the Pharmaceutical supply chain management specialist on best practices to counter and address challenges faced.
Develop and streamline effective reporting system on the MoH pharmaceutical supply chain management at all levels and ensure proper review of reports from States and Counties.

Communication and Coordination

Support MoH to become a key player and coordinator of pharmaceutical procurements by different agencies to avoid duplication and potential waste caused by operating parallel uncoordinated supply chains.
Ensure timely assembly, verification and reporting of pharmaceutical logistics information in conformance with GFATM and MoH requirements.
Promote communication and information sharing about pharmaceutical logistics with stakeholders in line with appropriate protocols/chain of communication.
Synthesizes of lessons learned and best practices.
Contributes to knowledge networks and communities of practice.

Impact of Results

The key impact of the post will be the achievement of project results as per the agreed project document and work plan. It will also ensure that a strong national pharmaceutical supply chain management system is in place for improved medicine storage, distribution, monitoring and reporting.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Treats all people fairly without favoritism

Functional Competencies:

Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
Actively works towards continuing personal learning and development in one or more practice Areas, acts on learning plan and applies newly acquired skills
Builds strong relationship with states, counties, focuses on impact and result for the PR and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Excellent interpersonal skills and demonstrated ability to interact professionally with different personalities
Ability to handle multiple tasks simultaneously, set priorities, and work independently.

Teamwork:

Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Demonstrated ability to develop and maintain effective work relationships with counterparts

Required Skills and Experience

Education:

Masters degree in Medical Science or academic credentials in Medical pharmacy or equivalent will be an asset.

Experience:

At least 3 years of progressive work experience in pharmaceutical management including logistics systems design, supply chain management, and logistics management information system.
Experience in providing technical assistance in similar capacity in South Sudan context is an added advantage.
Demonstrated ability to write sound technical reports.
Computer skills including m-Supply, spreadsheet, database, etc
Ability and willingness to travel extensively in South Sudan.

Language Requirements:

Excellent command of written and spoken English.