Jobs - 23236- Programme Assistant for Disaster Risk Reduction (U

Programme Assistant for Disaster Risk Reduction (UNESCO) (SSA - GS5) (For Indonesian nationality)

Location :

Jakarta, INDONESIA

Type of Contract :

Other

Starting Date :

Application Deadline :

20-May-11 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

11 months with a possibility for renewal, probationary period of 3 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

THIS IS UNESCO POST, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW

I.Organizational Context

UNESCO office, Jakarta was established in Jakarta in 1951as the UNESCO Office for Southeast Asian Science Co-operation (SEASCO). In 1967 it became the Regional Office for Science and Technology for Southeast Asia (ROSTSEA). From 2001 onwards the office has assumed a dual mandate, namely as the Regional Science Bureau for Asia and the Pacific, and as a Cluster Office for Brunei Darussalam, Indonesia, Malaysia, the Philippines, and Timor Leste.”
Under the guidance and direct supervision of the Programme Specialist for Tsunami Information Centre and the Programme Specialist for Sciences for Society, the incumbent is responsible for the effective assistance in providing technical assistance in the implementation and coordination of the extra-budgetary project under JFIT: Strengthening Resilience of Coastal and Small Island Communities towards Hydro-Meteorological Hazards and Climate Change Impacts (StResCom). She/he contributes to promoting a collaborative, client oriented approach consistent with UNESCO rules and regulations.

Duties and Responsibilities

II.Functions/Key Result Expected

Summary of key functions:

Provide support to the day-to-day coordination of StResCom project activities, i.e. assist in planning, implementation, monitoring and reporting;
Conduct fund raising scheme and seek strategic and potential donors;
Provide technical and logistic assistance in organizing regional and local workshops in Indonesia, Timor Leste and the Philippines and a donor meeting in Indonesia;
Assist in the compilation and analysis of field data, information and studies regarding the level of awareness of the coastal and small island communities on hydrometeorological hazards and climate change and relevant local and indigenous knowledge related to the StResCom project;
Assist in the development of promotional materials for the project activities;
Provide administrative and financial assistance and advice, including assistance in the provision of oversight of all administrative and financial matters related to the implementation of the StResCom project, and ensure that all operations under the projects such as contracts, travel order, reporting and financial disbursements are in line with UNESCO’s administrative rules and regulations;
Assist in the development and maintenance of positive working relationships with UNESCO’s partners and relevant stakeholders, including but not limited to government agencies, donors, non-governmental organization, private sectors, and local communities;
Prepare short reports, summaries, minutes of meetings, media releases, updates for website and provide inputs related to the StResCom project; and
Perform other official duties as may be required by the immediate Supervisors and the Director of the Office.

III. Impacts of Results

Failure to carry out any of the above tasks in a timely manner will affect the working of the Office as whole and will generate lack of confidence in UNESCO on the part of its partners (recipients and donors). Thus, the key results have an impact on the success of not only in the DRR and SCS Units but UNESCO Office Jakarta. There will be 3 months probationary period, after which performance of the incumbent will be evaluated and in case of non satisfactory evaluation the contract will be discontinued.

Competencies

IV. Competencies

This position will suit a university graduate who wishes to gain knowledge and experience in disaster risk reduction within a multilateral international development agency.

Professionalism and knowledge:

Strong communication skills - spoken and written in English
Knowledge and skills on computer software (Microsoft words, excell, powerpoint), internet, and emails;
Strong analytical skills and ability to analyze complex issues;
Ability to identify priority activities and assignments and make necessary adjustments as required
Ability to work with minimum supervision, with efficiency, competence, integrity and in harmony with people of different national backgrounds
Ability to work under heavy pressure while maintaining accuracy and paying attention to details
Ability to work beyond normal working hours whenever necessary
Team worker/builder, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery of results

Planning and Organizing:

Well developed planning and organizational skills, with a reputation for being able to multi-tasking and meet agreed deadlines;

Commitment:

Passion to improve project outcomes;
Proven history of ongoing learning and development of oneself;
A reputation as a team player;

Build trust:

A reputation for integrity, openness and respect for diversity;
Consistency in the quality of interpersonal relationships.

Required Skills and Experience

V. Required Skills and Experience

Education:

First level University Degree (BA) in environmental sciences or social sciences from recognized and reputable university, with knowledge on issue related to disaster risk reduction, climate change, indigenous knowledge, conservation or sustainable development. Postgraduate degrees would be assets in consideration.

Work Experience:

At least 4-5 years successful history of employment in environmental management and programme coordination, preferably in governmental or non-governmental agencies.

Languages:

Must have fluency in spoken and written English, in particular the ability to draft documents and express views in a clear and concise manner. Working knowledge of Bahasa Indonesia, Tagalog and/or Tetum is an asset.

Other Skills:

Knowledge of UN systems and procedures as they relate to Staff Regulations and Rules, personnel and administrative policies and procedures as well as financial rules and procedures is an asset.

All application with the most recent CV should be addressed to the Administrative Officer, UNESCO Jakarta, before 20 May 2011, to one of the following:

All application with CV (UN P-11 form and a recent photo) along with salary history and three (3) professional references should be addressed to the Finance and Administrative Officer, UNESCO Jakarta, before 20 May 2011, to one of the following:

(1) by mail to :

UNESCO House

Jl. Galuh II/5, Kebayoran Baru

Jakarta 12110

(2) by email to Jakarta@unesco.org

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Only short-listed candidates will be contacted and no telephone enquiries will be accepted. UNESCO reserves the right to accept or reject any application.