Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

The Tsunami Recovery Waste Management Project  (TRWMP) aims to:

To improve and sustain the environment of Aceh and Nias through; (a) strengthening the capacity of local government to conduct effective efficient collection, recovery and disposal of municipal and tsunami waste; (b) rehabilitation of critical waste management infrastructure; and (c) supporting local enterprises in the creation of livelihoods opportunities in recovery, processing and recycling of waste, and clearance and rehabilitation of tsunami impacted agricultural land.

The project  has been designed to provide local government (at municipal/district level) with financial and technical support to achieve the following results:

1. To provide government with financial and technical support to continue to build capacity, clear residual tsunami waste in rural areas, complete the development of sustainable municipal waste management systems (and expand the geographic coverage to other districts in Aceh).
2. The detailed evaluation, design and construction of permanent district landfills, including a regional sanitary landfill facility for KBA/ Aceh Besar.
3. To promote waste management livelihoods so that the economic benefits from recycling are derived in NAD-Nias and minimise the waste volume going to landfills.
4. Effective and efficient management, monitoring and oversight of the overall project on behalf of the MDF donor partners.

Under the direct supervision of the Project Associate (PAsc) in Banda Aceh, the Project Assistant (PA) are responsible for the efficient and proper management of UNDP’s Tsunami Recovery Waste Management Programme (TRWMP) activities in respect to programme planning, needs assessment, implementation, monitoring and reporting.

The Project Assistants of the TRWMP provide support and assistance to the Waste Management Project Coordinator / Officer/Associate and Advisor in ensuring project outputs, outcome  and targets are delivered satisfactorily. He/she is also required to liaise with operations, programme and other project staff as and when required.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

• Support to formulation of programme strategies and the Country Programme Action Plan
• Support to management of the Project
• Administrative support to the Project and programme Unit
• Support to resource mobilization
• Support to knowledge building and knowledge sharing

1.    Supports the formulation of Programme Strategies and Action Plan focusing on achievement of the following results:

• Assist in the communicating and delivering the overall TRWMP strategies, objectives and activities.
• Assist with collaborative activities with partners to identifying priority areas of work.

2.    Provides effective support to the management of the Project focusing on the achievement of the following results:

• Responsible for the efficient and proper management of UNDP’s Tsunami Recovery Waste Management Programme (TRWMP) activities in respect to programme planning, needs assessment, implementation, monitoring and reporting.
• Support and assist Waste Management Project Associates in ensuring project outputs and targets are delivered satisfactorily.
• Required to liaise with operations, programme and other project staff as when required.
• Develop productive working relationship with government within the context of the TRWMP.
• To liaise and work with Non-Governmental Organisation (NGOs) and other project partners.
• Make necessary arrangements for provision of technical assistance to implementing partners and contractors.
• To prepare report on activities supported by the programme, including programme undertaken by implementing partner.

3.    Provides administrative support to the Programme Unit focusing on achievement of  the following  results:

• Conduct daily monitoring for TRWMP activities and ensure for any projects expenditures done by government implementing partners and contractors.
• Prepare all documents related and submit request for payments to UNDP Jakarta.
• Monitor budgets for the TRWMP and advices supervisor of any critical variations in the budget.

4.    Supports resource mobilization focusing on achievement of the following results:

• Review of contributions agreement, managing contributions in Atlas.

5.    Supports knowledge building and knowledge sharing in the Field Office particularly for programs’ implementing
partners focusing on achievement of the following results:

• Liaise and work with Government & Non-Governmental Organizations (NGOs) and other project partners.
• Knowledge sharing for environmental and waste management guideline and systems to implementing partners/contractors.
• Participation in the trainings for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the execution of the TRWMP programme activities in terms of quality and accuracy of work completed which implemented by TRWMP government implementing partners and contractors.  Accurate data entry of the programme implementation based on targeted work plan, Key Performance Indicator and Monitoring & Evaluation work plan; and particularly in enhancing transparency and capacity of TRWMP implementing partners.

Through close assistance, Project Assistant will also enhance government capacity in managing and supervising Sanitation activities within districts level.

Project Assistant with Duty Station in Gunung Sitoli will be covering Nias district and Nias Selatan district or depend on programmes’ need.

Competencies

IV. Competencies and Critical Success Factors

Functional Competencies:      

Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

• Provides information and documentation on specific stages of projects/programme implementation

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

• Documents and tracks innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing thing

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Demonstrates good knowledge of information technology and applies it in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Prince2 training and certification, RMG

Required Skills and Experience

V. Recruitment Qualifications

Education:

• Minimum university degree or equivalent in Engineering, Environmental or Scientific discipline or related field
  

Experience:

• Minimum 3 years of relevant engineering experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, Auto Cad etc).
• Experience with public International Organization, and particularly with UN agencies or UNDP, particularly on environmental activities and/or development would be a considerable advantage
• Experience in assisting and coordinating projects with government.
• Experiences in working with community.

Language Requirements:   

• Fluency in both written and spoken Bahasa Indonesia and English

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply