Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

Under the overall guidance and supervision of the CSA, the Communications Assistant (CA) assists in the implementation of emergency communications systems (ECS) and other operational communications relating to the implementation of safety and security for UN personnel in Indonesia. The CA is also required to provide timely and accurate technical advice to the CSA and to coordinate and develop operating procedures and standards for all security related communications staff and applications, including the presentation of training, maintenance schedules, security notices and other risk communications products.

The CA works in close collaboration with the UNDSS-I Operations staff in the Country Office and the FSCOs in the field as required.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

• Supports the day to day operations of the UN Communications Centre (COMCEN) on behalf of the CSA and ensures it is appropriately equipped and functional.
• Assists in the implementation of emergency and general communications training exercises and operations.
• Provides  technical communications support to the CSA.
• Maintains assigned communications equipment and provides technical support to the UN CONCEN (based in UNDSS), other UN Radio Rooms as required and the UN Crisis Control Centre (CCC) when activated.
• Assists in the planning and conduct of emergency COMCEN operations in support of a crises or emergencies within the CCC.
• Implements communications training for UN staff.
• Provides technical support to the logistical issue of procurement, maintenance and repair of communications equipment.
• Performs the functions of the UNDSS-I Radio Operator in Jakarta.
• Manages the day to day operations of the UNDSS-I Communications Centre (COMCEN) on behalf of the CSA and ensures it is appropriately equipped and functional.
• Liaises and Coordinates; With UN stakeholders, counterparts and technical providers
• Communicates Information; Drafts security notices, alerts, summaries and updates.
• Maintains Regular Contacts; Conducts radio checks and drills as assigned.
• Assists in the implementation of emergency and general communications training exercises and operations.
• Drafts technical SOPs related to communications to ensure effectiveness.
• Acts Independently: Identifies training requirements of UN staff.
• Performs Training:  Delivers training to UN staff as directed.
• Operates the COMSCEN during emergencies and training exercises.
• Accepts Responsibility: Operates with minimal direct supervision.
• Provides advice to the CSA on new and efficient means to undertake effective emergency communications through identifying state-of-the-art equipment, systems and practices.
• Is Proactive: Seeks opportunities to reduce costs and increase equipment efficiencies.
• Displays Competence: Uses skills to maintain and prepare equipment and systems
• Undertakes other support tasks as directed by the CSA.

III. Impact of Results

The key results have an impact on the accurate and timely implementation of the overall UN security programme at the country level through the effective and efficient communications of information and instructions, particularly during emergency conditions. 

The functions and associated key results ensure UN policy compliance and practical capabilities throughout the UN environment of Indonesia whilst ensuring the ability to communicate globally as required.

Competencies

IV. Competencies and Critical Success Factors

Functional Competencies:      

Advocacy/Advancing a Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

• Supports in identifying opportunities for advocating UNDP’s mandate

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Creating Visibility for UNDSS/Supporting UNDSS’s Capacity to Advocate

Level 1.1: Research and information gathering

• Collects, and disseminates information on UNDSS focus areas

Global Leadership and Advocacy for UNDSS’s Goals

Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDSS’s goals for a variety of audiences

Conceptual Innovation in the Provision of Technical Expertise

Level 1.1: Research and provision of information

• Responds positively to new approaches

Client Orientation

Level 1.1: Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications

Education:   

University degree and technical qualification in communications. 

Experience:    

• Minimum 3 years experience in practical communications implementation, preferably in the military or police context, or related field of work.  Prior experience with the UN system or an international NGO is an advantage.

Language Requirements:   

• Fluency in UN and national language of the duty station.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

STS : S11050059

STS : S11050060