UNDP Jobs - 23700- Project Officer for Indonesian Democracy Index (ID

Project Officer for Indonesian Democracy Index (IDI) Project (Post No: 23700-GU) (For Indonesian nationality only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

12-Jun-11 (Midnight New York, USA)

Post Level :

SC-8

Duration of Initial Contract :

6 months with possibility of the extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

Background

UNDP is the UN?s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with them on their own solutions to global and national development challenges.

UNDP is dedicated to the UN reform agenda, working together with all UN agencies towards promoting the UN Millennium Declaration and achieving the Millennium Development Goals, the world?s first common agenda for human development.

In Indonesia, UNDP works to advance human development; fight poverty and inequality; consolidate democratic governance at both national and local levels; support crisis prevention and recovery; and promote environmentally smart development. UNDP is also fully engaged in the fight against HIV and AIDS and the promotion of gender equality.

UNDP is at the service of Indonesia and its people. We are committed to support Indonesia?s national priorities and the implementation of Government of Indonesia?s Medium Term Development Plan 2000-2009 and other national and local development visions, strategies and plans.

UNDP?s work in Indonesia is an integral part of the United Nations Development Assistance Framework for Indonesia (2006-2010) and governed by the UNDP Country Programme the same period, signed with the Government of Indonesia in 2005. In Indonesia, UNDP works in five priority areas:

Poverty Reduction and the Millennium Development Goals
Democratic Governance
Environment and Sustainable Development
Crisis Prevention and Recovery
Aceh and North Sumatra Recovery

As a part Democratic Governance work, UNDP supports the Government? of Indonesia in establishing Indonesian Democracy Index (IDI) to measure democracy condition among provinces throughout Indonesia. The project was started in 2007 and produced the first index in 2008. Currently, the project is preparing to launch the second index (IDI 2009) and preparing the next index (IDI 2010).?

Organizational Context

Under the guidance and direct supervision of the Project Manager of the Indonesian Democracy Index, the Project Officer provides managerial support to ensure high quality, accuracy, and consistency implementing project activities producing desired outputs and services described in the project document and annual workplan.

The Project Officer supervises and leads the project support staff, works in close collaboration with the consultant, UNDP Programme staff and government official to ensure consistent service delivery.

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of Key Functions:

Support for project implementation;
Knowledge Management and Sharing.

The Project Officer will focus on components and activities of the project and ensure that consultants, partners and sub-contractors engaged in the project are carrying out activities as agreed and in line with the rules and regulations of UNDP and implementing agency. More specifically, the Project Officer is to in-charge? the following functions:

Planning

Contribute to developing quarterly work-plan and expenditure plans based on the agreed annual work-plan.
Assist the Project Manager in developing terms of reference for activities

Implementation

Provide the Project Manager with relevant inputs on project implementation activities.
Arrange and participate in meetings with relevant parties, related parties on project implementation issues.
Ensure administrative and financial activities of the project have been done in line with the UNDP standard.
Make regular report to the Project Manager on all aspects of project activities implementation.
Mobilize competent national and international experts that are needed by the beneficiaries of the projects, following the agenda and activities that are supported by the project.
Follow-up and ensure that required inputs are processed in a timely and transparent manner.
Review project resource requirements and provide advice to the Project Manager on the need for budget adjustments and revision.

Monitoring and Evaluation

Monitor project progress against annual and quarterly workplan, budget plans, procurement and recruitment plan following project implementation guidelines.
Monitor and evaluate activities implemented by partners. Assist the Project Manager in following the monitoring and evaluation requirements by UNDP and/or implementing agency.

Reporting and Audit

Contribute to project progress reports (quarterly and annual / financial and substantive) against set targets and indicators, with an analysis of evidence of progress towards planned outputs according to schedules, budgets, and inputs provided by the project.
Contribute to final project report, with an analysis of progress towards expected results as defined in the project document and subsequent work plans and budgets.
Maintain a systematic filling system of key documents (in hard copy and soft copy) in line with audit requirements.
Assist the Project Manager in following up with audit recommendations applicable to project implementation process and PMU organization.
Assist the Project Manager in closing projects operationally and financially in the accordance of rules and regulations of UNDP and in close coordination with the implementing agency.

Knowledge Management

Ensure that relevant project outputs, best practices and lessons learned are properly documented and communicated with UNDP and implementing agency as well as other stakeholders.
Assist the Project Manager in developing information and communication strategy for information dissemination, complying with the quality requirements of the implementing agency, UNDP and other donors.

Networking and Coordination

Identify and establish relations with national networks that could provide technical and advisory support to efficient and effective project implementation or disseminate outputs, lesson learned, etc. as necessary.
Assist the Project Manager in organizing coordination meetings with project partners, donors, UNDP, etc. as required.

III. Impact of Results

Project implementation in line with the objectives of the project and UNDP rules, regulation and procedures is critical to ensure achievement of project outputs thus contributing to UNDP Country Programme outcomes. A client-oriented and efficient approach has impact on the image of UNDP CO and Implementing Agency.

Competencies

IV. Competencies and Critical Success Factors

Corporate Competencies:

Demonstrates integrity by modeling the UN?s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning

Promotes a knowledge sharing and learning culture in the office
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability apply conceptual models in support of formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
Good knowledge of the Results Management Guide and Toolkit
Strong IT skills
Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change

Management and Leadership

Focuses on impact and result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

V. Recruitment Qualifications

Education:

Bachelor's or Master's Degree holder in Social Science, Political Science, Law, Business Administration, Public Administration, or related field.

Experience:

Minimum 6 (six) years of relevant experiences for the Bachelor's degree holder or 2 (two) years for the Master's degree holder at the national level in relevant experiences
Good knowledge and experience in finance, admin, procurement, and human resource management
Good oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interests of varied actors
Solid knowledge and relevant experience in working on electoral reform, democratization, good governance and other political issues
Maturity and confidence in dealing with senior and high ranking members of national institutions, government and non-government
Willingness to travel as required

Language Requirements:

Fluency in the UN and national language of the duty station.

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

STS No: S11050114 - ATLAS No: 00062433