Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Regional Development and Poverty Reduction, Conflict Prevention and Recovery and Environment Management, with the overarching aim of improving human development in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality and information and technology for development.

I. Organizational Context

Over the past four years UNDP has provided support for both the Government of Indonesia (GoI) and Indonesian civil society to undertake activities that strengthen access to justice (A2J) in manifold ways.  Through the Legal Empowerment and Assistance for the Disadvantaged Project (LEAD), UNDP facilitated the GoI’s formation of the National Strategy on Access to Justice (NSA2J), launched by BAPPENAS in October 2009, and provided grants for NGOs to undertake a diversity of A2J activities in a number of provinces.  In Indonesia's Aceh province, UNDP has also provided timely and comprehensive access to justice support in post-Tsunami and post-conflict context under the Aceh Justice Project (AJP) by strengthening institutional capacity of the Aceh formal and informal justice system.
Both LEAD and AJP projects have been implemented since 2007. This 2011 is a crossing path between completion of both projects and coming in of a new project of so called “Strengthening Access to Justice in Indonesia” (SAJI).
SAJI project presents continuation and expansion of these two UNDP projects that will be geared towards improved access to justice of Indonesian citizens and thereby contribute to the alleviation of poverty, good governance practices, and empowerment of the disadvantaged, vulnerable, and marginalized people. 
In accordance with Jakarta Commitment and the principle of supporting national priorities and policies, SAJI Project will use as guiding framework GoI’s National Strategy on Access to Justice (NSA2J) and other relevant Indonesian policy instruments, directly linking the policy and local interventions such as the National Action Plan on Human Rights. SAJI will help realize Indonesia’s 2005-2025 Long Term Development Plan (LTDP), which emphasizes that, consistent with its vision of “A Just Indonesia,” development is to be carried out from the people, by the people and for the people.
The SAJI Project Initiation Plan has just been launched as to lay grounds for the full blown of the SAJI project. For the initiation phase, SAJI will undertake 4  key activities; namely:

1. Supporting Bappenas National Secretariat of Access to Justice (AJ)  with the necessary human resources, technical expertise, guidelines (e.g. gap analysis), and mechanisms to facilitate the implementation of the National Strategy on Access to Justice (NSAJ) through the relevant government directorates, agencies, and ministries.
2. Supporting Komnas HAM and Ombudsman Office to develop new strategies for more effective handling of public complaints in partnership with each other.
3. Supporting a new phase of the Adat (informal) justice programme in Aceh that will be designed and launched with a greater focus on women’s rights, empowerment and representation.
4. Finalize and Launch SAJI project document and donor proposals and mobilize SAJI donor resources.

Under the direct supervision of the UNDP Programme Manager, the direct guidance of the Bappenas’ Director of Laws and Human Rights, and the close coordination with the UNDP Programme Officer, the Project Associate assumes the responsibility to strategize, facilitate and ensure the implementation of all key activities set under the SAJI initiation plan, especially in the context of supporting Bappenas in the implementation of the NSAJ.

Duties and Responsibilities

II. Functions / Key Results Expected

Under the overall supervision of National Project Director (NDP) in her role as NPD of SAJI PIP, the Project Associate  is responsible to undertake the following tasks in close coordinating with UNDP Indonesia under Aceh to Justice, Participation and Representation cluster:

1. Management:

• Perform all administrative tasks required under the SAJI initiation plan, including operations, human resources and procurement for the Bappenas’ NSAJ;
• Provides guidance/leadership in making office management system that is efficient and transparent;
• Taking part in the daily planning, preparation, and implementation of activities under SAJI initiation plan that are linked to ongoing efforts for dissemination and mainstreaming of NSAJ;
• Management and supervision of day-to-day office administration such us timesheet, contracting, logistics, reporting, financing and other related jobs.
• Manage the Secretariat office and deals with all logistics related to the Secretariat.
• Implementation of the control mechanism for administrative services, maintenance of administrative control records such as commitments and expenditures.

2. Technical Task:

• Facilitating the activity implementation of SAJI PIP. This would include preparing the presentation materials for the NPD and organization of meetings whenever required for dissemination of the NSAJ into line ministries, donors and/or non government organizations;
• Ensure the documentation of meetings materials relating to NSAJ and its mainstreaming such us minutes, attendance list, presentation materials, references etc. and the distribution of the minutes to all stakeholders whenever required;
• Ensures timely preparation and distribution of various activity reports;
• Support the development of any work plan as required;
• Prepares agenda, invitation, arrangement, minutes and summary of SAJI initiation plan meetings.
• Support to provide the data (data collection)
• Support and facilitate coordination amongst NPD/Bappenas, line ministries/agencies, UNDP, and other international organizations.
• Other duties related to improving information sharing, coordination and harmonization within the sector, as directed by the Director of Law and Human Rights.

III. Impact of Results

The key result of the post is to strengthen UNDP’s support to Government of Indonesia, and enhance the quality implementation of the activities under SAJI initiation plan. The post will enhance the effectiveness of the support to the function of the National Secretariat on Access to Justice as a vehicle to disseminate and mainstream NSAJ into line government ministries/agencies.
 

Competencies

IV. Competencies

 Functional Competencies:    

Advocacy/Advancing A Policy-Oriented Agenda

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

• Documents and tracks innovative strategies/best practices/new approaches
• Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Core Competencies:

• Demonstrating/safeguarding ethics and integrity 
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications

Education: 

• Bachelor’s degree or comparable experiences in public administration, political science, urban/regional planning, community/social development, and other related fields.

Experience: 

• Minimum 4 (four) years of demonstrated experience in development work in the areas of governance, social development or other related fields;
• Sound political judgment, good analytical skills, professionalism and maturity;
• Ability to organize work efficiently and deal with a heavy workload;
• Substantial knowledge of GOI development planning processes, particularly RPJMN and RPJMD;
• Experience of working groups for government policy reform;
• Knowledge and experience in working on improving access to justice and pro-poor justice sector reform;
• Experience in aid coordination and/or networking with government and donor agencies an asset;
• Fluency in written and spoken Indonesian and English;
• Experience in the usage of computers and office software packages.

Language Requirements: 

• Excellent command of English and Bahasa Indonesia, both spoken and written.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

STS No: S11060081 -  ATLAS No: 00062869