UNDP Jobs - 24786- PROGRAMME ASSISTANT - Energy and Evironment Unit (

PROGRAMME ASSISTANT - Energy and Evironment Unit (National Chileans or Foreign with permanent resident in Chile)

Location :

SANTIAGO, CHILE

Type of Contract :

Service Contract

Starting Date :

01-Dec-2011

Application Deadline :

31-Aug-11 (Midnight New York, USA)

Post Level :

SC-8

Duration of Initial Contract :

1 YEAR RENEWABLE

Languages Required :

English Spanish

Expected Duration of Assignment :

1 YEAR RENEWABLE

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the RR or DRR, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

The Programme Assistant works in close collaboration with the operations, programme and project staff in the CO and UNDP HQ as required to exchange information and support programme delivery.

Duties and Responsibilities

Summary of key functions:

Support to formulation of programme strategies and the Country Programme Action Plan
Support to management of the CO programme on Energy and Environment
Administrative support to the Programme Portfolio on Energy and Environment
Support to resource mobilization on nationally executed programme
Support to knowledge building and knowledge sharing

Supports formulation of programme strategies and the Country Programme Action Plan focusing on achievement of the following results:

Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

Support to management of the CO programme on Energy and Environment focusing on achievement of the following results:

Support formulation of project documents and substantive revisions.
Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, estimation of unutilized funds, operational closure of a project.
Presentation of information for audit of NIM projects.
Permanent project monitoring and follow up.

Administrative support to the Programme Portfolio on Energy and Environment focusing on achievement of the following results:

Monitoring budget and payment requests for development projects.
Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Support acquisition process for development projects

Supports resource mobilization focusing on achievement of the following results:

Review of contributions agreement, managing contributions in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on programme.
Contributions to knowledge networks and communities of practice.
Participation in inter-agency thematic groups.

Competencies

Knowledge Management and Learning

Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Ability to work in teams

Required Skills and Experience

Education:

University Degree in Business or Administration, Economics, Political and Social Sciences.

Experience:

Fluency in Spanish and English

Language Requirements:

Minimum 2 years of relevant administrative or programme experience is required at the national or international level.
Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet software,
Experience in handling of web based management systems (ERP).

Download, complete, and sign the P11 - Personal History Form at http://www.pnud.cl/vacantes/p11.doc You will be asked to submit and upload P11 form in the application website. UNDP will not process applications without P11 properly uploaded.