Background

The UN Women (UNW), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
Under the guidance and supervision of the Administrative Assistant, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
The Driver provides driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

Duties and Responsibilities

1.Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required, undertake overnight field trips when necessary
 
2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs/records for official trips (daily mileage and other related documents), provision of inputs to preparation of the vehicle maintenance plans and reports.
 
3.Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts.
 
4.Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

5.Provides clerical support as follows:
  • Assists in photocopying, reproduction and collation of documents as required.
     
  • Assists in sourcing of service providers for the office
     
  • Assists in controlling of office promotional materials, stationary and items in the  strong/storeroom
  •  Sends out faxes, incoming and all outgoing mail and circulates appropriately.
     
  • Assists in filing and maintenance of the filing system and with removal of furniture  and other materials as required.
     
  • Acts as receptionist in the absence of the Administrative Assistant
     
  • Performs any other duties as required by the office.

Competencies

OPERATIONAL EFFECTIVENESS
  • Ability to perform a variety of repetitive and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
  • Ability to organize and complete multiple tasks by establishing priorities
  • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
  • Demonstrates excellent knowledge of protocol (for Drivers)
  • Demonstrates excellent knowledge of security issues (for Drivers)

MANAGING  DATA

  • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
  • Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
  • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
  • Interprets data, draws conclusions and/or identifies patterns which support the work of others
     

MANAGING DOCUMENTS, CORRESPONDENCE AND REPORTS

  • Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
  • Ability to produce accurate and well documented records conforming to the required standard
 
PLANNING, ORGANIZING AND MULTI-TASKING
  • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
  • Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  •  

Required Skills and Experience

Secondary Education. Valid Driver’s license.2 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.Fluency in the language of the duty station, knowledge of
The UN language of the duty station.  UN experience or experience with NGOs, embassies or international organisations is desirable.
N.B. UNDP Zimbabwe reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Zimbabwe at the same grade level and with similar job description, experience and education requirements.
QUALIFIED AND EXPERIENCED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.