Background

The UN Trust Fund in Support of Actions to Eliminate Violence against Women (“UN Trust Fund”) was established by General Assembly Resolution 50/166, with UN Women as the Fund’s Administrator on behalf of the UN system. The UN Trust Fund is a leading multi-lateral grant-making mechanism providing support for governments, non-governmental organizations and UN Country Teams working to address the global pandemic of violence against women and girls. To date, the UN Trust Fund has awarded over $78 million to 339 organizations in 127 countries and territories. Currently, the UN Trust Fund portfolio includes over 80 active grants. With its annual call for proposals, the UN Trust Fund receives close to 2,000 applications a year, having received 2,572 applications in response to its 2010 Call alone.

The UN Trust Fund’s next Call for Proposals will be launched in November 2011. Under the supervision of the UN Trust Fund Chief, the Programme Analyst will be responsible for coordinating the grant-making process including managing the technical review process and collaborating with UN Women’s sub-regional and country programme offices in all aspects of the review, grant-making and implementation of grantee programmes.

Duties and Responsibilities

The Programme Analyst will be supervised by the UN Trust Fund Chief, and will be responsible for:

Coordination of the UN Trust Fund 2011 Call for Proposals: 

• Ensure timely roll-out of the 2011 Call for Proposals, including launch of the online application platform;
• Facilitate appropriate and wide outreach and dissemination of the UN Trust Fund call and other related postings through the UN Women web site and other relevant sites;
• Ensure timely updates of call-related documentation on UN Women website and respond to web queries related to the call process;
• Coordinate proposal appraisal and finalization process at HQ; ensure review and shortlist of Concept Notes and Proposals; and provide necessary guidance and support to consultants and technical review team members;
• Provide technical assistance to the sub regional offices and their Inter-Agency Programme Advisory Committees in the applicant short listing and final selection process;
• Serve as key focal point for receiving and facilitating responses to requests for assistance from short-listed applicants and facilitate the response mechanism in close consultation with the UN Trust Fund Chief;
• Ensure monitoring and fulfillment of time lines and requirements of the UN Trust Fund Call process at HQ and sub regional levels;
• Maintain and update data on UN Trust Fund applicants and grantees, providing relevant statistics and analysis;
• Prepare presentations and other informative packages on the UN Trust Fund call and applications for the Directorate, donors and the Programme Advisory Committee members; and prepare minutes of inter-agency meetings.

Oversight of UN Trust Fund Asia Regional Portfolio, with a Focus on Monitoring and Evaluation:

• Manage the grantee reporting system for the Asia region, including via regular process monitoring based on grantee progress reports by liaising with and guiding UN Trust Fund focal points in SROs in report review and provision of feedback to grantees;
• Oversee the monitoring and evaluation of active grantees, including project management, supporting implementation, and monitoring and evaluation plans in collaboration with the UN Trust Fund’s M&E Specialist;
• Maintain centralized regional portfolio matrix of active grants, and provide quarterly portfolio updates to the UN Trust Fund Chief;
• Liaise with SROs and other UN Women thematic and geo-sections for the provision of technical assistance to grantees throughout the project cycle;
• Lead responsibility for ensuring all grantee related information is up-to-date and easily accessible on shared UN Trust Fund and UN Women platforms.

Policy and Management related support to the UN Trust Fund:

• Provide support to UN Trust Fund team on policy and operational issues through providing feedback and information from the field;
• Support the UN Trust Fund Chief in backstopping and liaising on inter-agency related work;
• Collaborate with the UN Trust Fund Knowledge Management Specialist as required, to support the installment of the new web-based database system and other relevant information related to the 2011 Call for Proposals.

Competencies

• Ability to communicate sensitively and effectively across different constituencies;
• Demonstrated capacity to perform effectively within a multicultural work environment, tact and ability to deal with confidential matters in a discreet and reliable manner;
• Ability to participate effectively in a team-based, information-sharing environment, to collaborate and cooperate with others.
• Strong inter-personal skills and excellent organizational and coordination skills;
• Excellent analytical skills of substantive as well as organizational issues;
• Capacity to plan, prioritize and deliver tasks on time. Ability to set priorities; work under pressure with colleagues at all levels;
• Ability to perform a variety of tasks in a fast-paced and pressured environment.

• Ample knowledge and use of computer office tools (Excel, PowerPoint, Word etc.);
• Basic knowledge of accounting, finance, and statistics.

Required Skills and Experience

• Masters degree in international development, women’s studies, or a related social sciences field.

Experience:

• Minimum 2 years of relevant experience in the field of gender equality, human rights and development.

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.