UNDP Jobs - 25221- Internship for Administration Unit (For Indonesian

Internship for Administration Unit (For Indonesian nationality only) (re-open)

Location :

Jakarta, INDONESIA

Type of Contract :

Internship

Starting Date :

Application Deadline :

15-Apr-16 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

minimum six weeks

Languages Required :

English

Expected Duration of Assignment :

maximum 6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Office has organised internship programme to provide a framework by which students from diverse academic backgrounds may be assigned to UNDP offices, where their educational experience can be enhanced through practical work assignments as well providing an opportunity to make substantive contributions to an office’s work. The current internship will provide opportunity for student to learn some aspects of admin- operations.

Tasks

The intern will provide clerical and support to admin staff and works in close collaboration with the operations, programme and projects’ staff on admin-related issues and information exchange.

Duties and Responsibilities

Summary of key responsibilities:

Provision of support to the admin processes
Admin filing management system

The intern will undertake the following tasks in various areas :

1. Provision of Support to the admin processes in areas :

Travel and Visa Section

Support to admin staff in maintaining database of clients, and liaise with clients on document delivery.
Support to the preparation documentation of admin processes in pursuing any travel and visa related issues including preparation of UNLP extension, visa/GAF obtainment, PP 19/Duty Free facility, reviewing supporting documents for Purchase Order preparation

Registry and Vehicle Management

Support to admin staff in maintaining database of clients and vendors; and liaise with clients on document delivery
Support in incoming/outgoing fax/letters/pouch registration
Support in document preparation for vendor payments: telecommunication, internet, courier services, magazines and others
Support in up-dating vehicle management data base

Tax Exemption and Contract Management

Support to admin staff in preparation of tax exemption/restitution application
Support in maintaining contract administration database for Country Office and projects office premises; and other contracts with admin service providers

Asset Management

Support to admin staff in updating Country Office asset master list
Support in receiving/inspecting/registering/tagging new assets
Support in asset physical verification exercise
Support to admin staff in asset disposal (transfer/donation/sale/auction) preparation

2. Admin Filing Management system

Provide support in managing admin filling system
Tracking and updating data on admin e-sharing document

Outputs

Effective Implementation of admin business process in line with prevailing rules and regulations
Effective support in admin letter administration and updated database clients and vendors both in hard copy and e- filling

Competencies

Corporate Competencies:

Demonstrate commitment to UNDP mission, vision and values
Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

Ability to share knowledge and experiences and to provide advice to colleagues
Willing to learn new knowledge

Development and Operational Effectiveness

Ability to provide moderate finance and accounting process
Ability to perform work of confidential nature and handle a large volume of work

Leadership and Self-Management

Focus on result for the client and respond positively to feedback
Consistently approach work with energy and positive attitude
Demonstrate openness to change and ability to manage complexity

Required Skills and Experience

Qualifications

The following minimum qualifications are required:

Enrolment in a bachelor degree programme in business administration, or other related field. Not have graduated prior to the beginning of the internship.
Knowledge of - or proven interest in the area of management and logistic
Proficiency in English
Computer literate in standard software applications;
Demonstrate keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose and to the ideals of the UN Charter;
Demonstrate the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views
An interest in global mobility; adaptability to varied physical and other environments; a desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds.

Financial Issues

Interns are not financially remunerated by UNDP.

All costs connected with an intern's participation in the programme must be borne by the students or the nominating institutions as appropriate

Please visit and submit the applicaation online through http://www.undp.or.id/internships/