• Implementation of operational strategies
• Administration of finance
• Cash management
• Support to administration
• Support to human resources management
• Support to travel arrangements
• Support facilitation of knowledge building and knowledge sharing
• Other duties of similar nature assigned by the Programme Manager and/or Operations Manager

1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
• Office finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management
• Preparation of cost sharing and trust fund agreements, follow up on contributions within the office resource mobilization efforts.

2. Ensures administration of finance focusing on achievement of the following results:

• Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects.
• Presentation of researched information for planning and status of financial resources of the office
• Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed project documents and project budgets)
• Prepare and/or check the financial reports for EC and other donors, monitor use of cost sharing funds and other resources.
• Submission of financial reports to donors on a timely and quality basis.
• Proper control of the supporting documents for payments and financial reports for DIM and NIM projects.
• Ensuring that advance payments and direct payments for NIM projects are properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis.
• Timely response to HQ requests to resolve financial data issues.
• Global payrolls processing in Atlas.
• Timely accounts closure.
• Follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.
• Certification of reimbursement of expense claims.
• Supervision of any assistant to be assigned.
• Alternate to Finance Assistant for:
  
  • Preparation of all types of vouchers.
  • Pay Cycle and payment execution.
  • Maintenance of internal expenditure control system which ensures that vouchers are processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims and other entitlements are duly processed.
  • Corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • VAT reimbursements.
  • Maintenance of Account Receivables.
  • Management of cash receipts.
  • Maintenance of the proper filing system for finance records and documents.

3. Ensures proper cash management functioning focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
• Timely identification and recording of receipts for income application.
• Ensuring that cost-sharing contributions are properly transferred to UNDP on a timely basis.
• Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Preparation of monthly UN exchange rate report to Treasury.
• Timely preparation of monthly cash-flow forecast for use by Operations Manager / Programme Manager. Liaison with UN Agencies to obtain estimate of their cash requirement. 
• Initiation of bank transfers and deals in Atlas.
• Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
• Ensuring timely and accurate bank reconciliation, including documented review of exceptions.
• Alternate to Finance Assistant for:
  
  • Preparation of bank reconciliations.

4. Provides administrative support focusing on achievement of the following results:

• Verify office vehicle use log books and liberty mile calculations
• Verify calculations of phone use for unofficial purposes.
• Assist in facilitating project assets and inventory and records keeping.

5. Support to human resources management, focusing on achievement of the following results:

• Co-ordination with Bratislava Regional Centre for human resources management.
• Support the recruitment processes of the project personnel in accordance with UNDP rules and regulations, appropriate use of different contractual modalities, contracts management.
• Preparation of required documents to initiate recruitments, processing of the competitive selection processes and administration of Service Contracts as per UNDP rules.
• Ensuring timely enrolment and reporting of Service Contract Holders to Life, Disability & Medical Insurance Policy.
• Monitoring of the personnel performance records.
• Monitoring of attendance and leave of the project personnel.

6. Support travel arrangements, focusing on achievement of the following results:

• Prepare travel and logistical arrangements for the staff and consultants; arrange itineraries, visas, security clearances, accommodation, prepare appropriate requisitions.
• Draft logistical notes, arrange the logistics including visa, and liaise with an event participants.
• Certification of travel claims.

7. Supporting UNDP-PFF Programme Manager for the facilitation of knowledge building and sharing in the office, focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Finance.
• Synthesis of lessons learnt and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 Functional Competencies

• Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
• Sound knowledge of financial rules and regulations, accounting.
• Strong IT skills.
• Ability to provide input to business processes re-engineering, implementation of new system.

• Focuses on result for the client.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Demonstrates openness to change.
• Responds positively to feedback and differing points of view.

 Certifications:

•  UNDP Accounting and Finance Training and certification or equivalent.