UNDP Jobs - 26591- ICT Support Associate Re-advertised

ICT Support Associate Re-advertised

Location :

Minsk, BELARUS

Type of Contract :

FTA Local

Starting Date :

03-Apr-2012

Application Deadline :

22-Feb-12 (Midnight New York, USA)

Post Level :

GS-7

Duration of Initial Contract :

one year, extendable

Languages Required :

English Russian

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

This is a locally recruited position

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest.

No telephone inquires will be entertained. Only short-listed candidates will be contacted.

All interested candidates should complete the UN PERSONAL HISTORY FORM (P11) at the following link:

UNDP Personal History Form for FTA / TA positions and attach it to the on-line application.

Conditions of the FTA (Fixted Term Approintment) can be found at: http://un.by/vacancy/undp/conditions/

Background information:

Under the guidance and direct supervision of the Operations Manager the ICT Support Associate provides leadership in execution of ICT services in the Country Office, implements ICT management systems and strategies, provides daily technical support to users of information management tools and technology infrastructure. The ICT Support Associate is responsible for review and advice on the use of new technologies, will enhance the CO productivity and promotes a client-oriented approach.

The ICT Support Associate supervises ICT support staff and works in close collaboration with the Management Support and Business Development, Programme and Operations teams, Programme and Project teams in the Country Office and UNDP HQ staff for resolving complex ICT-related issues, collaborates with Regional ICT Officers (RIO), Regional Bureau ICT Managers (RBIMs), ICT Managers and other ICT Staff.

Duties and Responsibilities

Summary of key functions:

Implementation of ICT strategies and introduction/implementation of new technologies
Effective functioning of the CO hardware and software packages
Networks administration
Provision of web management services
Provision of administrative support
Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of ICT strategies and introduction/implementation of new technologies, focusing on achievement of the following results:

Compliance with corporate information management and technology standards, guidelines and procedures for the CO technology environment;
Development and update of ICT annual plan, Elaboration of the content of Internal Standard Operating Procedures in ICT services in consultation with office management;
Provision of support to the use of Atlas (UNDP’s implementation of ERP) functionality for improved business results and improved client services;
Provision of inputs to elaboration of internal policies and procedures on the use of ICT.

2. Ensures effective functioning of the CO hardware and software packages, focusing on the achievement of the following results:

Development of new software packages for high impact results (eg.office management systems, electronic registry, etc) as required;
Supervision of the implementation of corporate UNDP systems;
Provision of advice on maintenance of equipment and acquisition of hardware supplies, making routine repairs and change of hardware electronic components.

3. Ensures efficient networks administration, focusing on achievement of the following results:

Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access. Ensure that the UNDP desktop and network resources are protected from malicious virus attacks and deploy countermeasures in the event of the attacks;
Trouble-shooting and monitoring of network problems;
Response to user needs and questions regarding network access;
Maintenance of up-to-date parameters of information for the network clients and electronic mail;
Implementation of backup and restoration procedures for local drives. Maintenance of backup logs. Organization of off-site storage of backups;
Maintenance of measures in place for business continuity and disaster recover processes and procedures including backup and restoration of both server and local storage facilities;
Timely LAN Infrastructure and Internet connectivity upgrade to meet UNDP requirements.

4. Provides web management services,focusing on achievement of the following results:

Identification of the opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (office management system, donor profile sofware, knowledge management systems);
Creation and maintenance of the CO intranet ensuring that the content is updated and meets the requirements of UNDP;
Trouble-shooting and monitoring of websites for UNDP and other UN agencies upon request and preparation of bills for cost recovery for the service provided.

5. Provides administrative support, focusing on achievement of the following results:

Provision of advice on and assistance in procurement of new ICT equipment for the CO and projects, provision of technical specifications and information on best options in both local and international markets, review of quotations and bids;
Maintenance of an up-to-date inventory of the software and hardware;
Maintenance of the library of reference materials;
Maintenance of the inventory and stock of supplies and spare parts in cooperation with the Procurement Unit;

6. Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision;
Organization of training for the CO staff and projects on ICT issues;
Maintenance of staff training profiles;
Synthesis of lessons learned and best practices in ICT;
Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Building Strategic Partnerships

Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Researches best practices and poses new, more effective ways of doing things

Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position

Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

Identifies new and better approaches to work processes and incorporates same in own work

Strives to keep job knowledge up-to-date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems

Uses information/databases/other management systems

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Responds to client needs promptly

Promoting Accountability and Results-Based Management

Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

Education

Specialized Secondary Education. University Degree in Computer Science desirable, but it is not a requirement. Cisco Certified Network Engineer (CCNE) and Microsoft Certified Professional (MCP) required. If certification is not available at the time of recruitment, it should be obtained within 6 months.

Experience

7 years of relevant working experience, in network administration and use of hardware and software, telecommunications facilities, knowledge of database packages, experience in web design.

Language requirement

Fluency in English and Russian.