Background

 

The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel to be based not only in Jakarta but also in other areas as required. Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the guidance and supervision of the Operations Manager or Assistant Resident Representative (O) and direct supervisor, the Finance (Treasury) Associate ensures effective execution of cash management services and processes. The Finance (Treasury) Associate promotes a client-oriented and consistent with UN rules and regulations approach. The Finance (Treasury) Associate can supervise clerical and support staff of the Finance Unit. The Finance (Treasury) Associate works in collaboration with the operations, programme and projects’ staff in the CO and UN HQ’s staff for resolving complex finance-related issues and information exchange

Duties and Responsibilities

•              Full compliance of financial processes, financial records and reports and audit follow up with UN rules, regulations, policies and strategies; implementation of the effective internal control;
•              CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;
•              Elaboration of proposals on CO cash management system improvement;

Ensures proper CO cash management functioning focusing on achievement of the following results: 

•              Presentation of thoroughly researched information on cash management, reports containing analysis and projection;
•              Verification of payments, execution of Pay cycle and payments;
•              Regular update of information on the procedures and regulations pertaining to maintenance of the office bank accounts; regularly conducted bank surveys;
•              Preparation and submission of the exchange rate report to HQs;
•              Regular creation of bank transfers (Cash Management/ Settlements) in Atlas, selection of the bank transfer, notification of the Manager Level 2 (or 3) for approval;
•              Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with BOA, elaboration of the system on the CO expenditures/ contributions tracking;
•              Creation of deals, selection of deals, notification of the Manager Level 2(or3) for approval;
•              Timely response to HQ requests to resolve financial data issues;
•              Deposit recording in Atlas including application of the deposit to an Accounts Receivable pending item;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

•             Organization of trainings for the operations/ projects staff on Finance ;
  
•              Synthesis of lessons learnt and best practices in Finance;
•              Sound contributions to knowledge networks and communities of practice;

The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate data entry, analysis and presentation of financial information and execution of services contribute to creation of an efficient cash management system of the office.

Competencies

Competencies and Critical Success Factors

•              Demonstrates commitment to UN’s mission, vision and values;
•              Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

•             Shares knowledge and experience;
•              Encourages office staff to share knowledge and contribute to UN Practice Areas;
•              Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills;

Development and Operational Effectiveness

•             Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting;
•             Sound knowledge of financial rules and regulations, accounting;
•             Strong IT skills;
•             Ability to provide input to business processes re-engineering, implementation of new system; 

•             Focuses on result for the client;
•             Consistently approaches work with energy and a positive, constructive attitude;
•             Remains calm, in control and good humored even under pressure;
•             Demonstrates openness to change;
•             Responds positively to feedback and differing points of view;

Required Skills and Experience

• Secondary Education with specialized certification in Accounting and Finance;
• University Degree in Business or Public Administration would be desirable, but it is not a requirement;

• 5 to 6 years of progressively responsible finance experience and specialized knowledge of banking policies and procedures and accounting systems is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
• experience in handling of web based management systems;

• Fluency in the UN and national language of the duty station;

Applicants mus complete P11 form and submit as part of their application. Click here to down load the form P11

 

Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.