Background

Delivering a world where every pregnancy is wanted, every child birth safe, and every young person’s potential is fulfilled.

UNFPA, the United Nations Population Fund, is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. We are on the ground in more than 140 countries working with governments, civil society, development partners and the private sector.

UNFPA Zimbabwe helps strengthen government and civil society’s capacity to promote communities, in particular women and young people, to access and utilize sexual and reproductive health services, with a focus on reducing maternal deaths, the unmet need for family planning, new HIV infections, and gender-based violence since 1981.

The Programme Associate is located in the Zimbabwe Country Office and is under the overall guidance of the Assistant Representative and direct supervision of the designated supervisor.  The Programme Associate ensures the effective delivery of the programme by entering and managing data and supporting programme implementation consisted with UN rules and regulations.

The Programme Associate works closely with Operations, Programme and Project staff as required for resolving complex finance-related issues and exchange of information.

In support of UNFPA’s strategic direction at the country level, contribute to building Country Office capacity and ensuring effective and efficient application of CO resources through support and monitoring resources in the following activities:

• Finance;
• Resource Mobilization.

The Programme Associate will work with Internal partners who will include CO; close collaboration within the Programme Unit team, ESARO and Division/branches at HQ.

External partners include UNDP, other UN agencies, vendors and other non-UN partners that are essential to the work of the CO.

Duties and Responsibilities

Major Activities/Expected Results

Summary of Key Functions

• Support to formulation of programme strategies and implementation of the Gender programme;
• Support to management of the programme;
• Administrative support to the Programme Unit;
• Support to resource mobilization and partnerships;
• Facilitation of knowledge building and knowledge sharing.

Support to formulation of programme strategies and implementation of the HIV programme focusing on achievement of the following results:

• Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation;
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the programme focusing on the achievement of the  following results:

• Creation of project in ATLAS, preparation  of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
• Provision of guidance to the executing agencies on routine implementation of projects;
• Presentation of information for audit of (NEX, DEX and/or management), supports implementation of audit recommendations.

Provides administrative support to the Gender Programme focusing on achievement of the following results:

• Review of NEX, DEX and/or management projects Financial Reports; preparation of non-PO vouchers for development projects;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in ATLAS;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Creation of requisitions in ATLAS for development projects, register of goods receipt in ATLAS;
• Making budget check for requisitions, POs and vouchers.
  

Support resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile;
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in ATLAS.

Ensure facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme;
• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities.

Perform any other duties as may be assigned by the management of the Country Office.

Competencies

Values and Core Competencies:

Values

• Exemplifying integrity;
• Demonstrating commitment to UNFPA and the UN system;
• Embracing cultural diversity;
• Embracing change.

Core Competencies

• Achieving results;
• Being accountable;
• Developing and applying professional expertise/business acumen;
• Thinking analytically and strategically;
• Working in teams/managing ourselves and our relationships;
• Communicating for impact.

Functional Competencies:

• Strategically positioning UNFPA programmes;
• Facilitating quality programme results;
• Provide logistical support;
• Manage data;
• Planning, organizing and multi-tasking;
• Support financial data analysis;
• Good communications skills, verbal and oral.
  

Required Skills and Experience

• Secondary education with additional training/studies in accounting and finance or business administration or public administration;
• University degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but not a requirement.

• 6 years of progressively responsible administrative or programme experience is required;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spread sheet and database packages; experience in handling of web-based management systems.
  

Languages

• English and the national language of duty station.

Application Procedure

• Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: http://zimbabwe.unfpa.org/.