Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

Organizational Context

The Programme Officer will have two main functions.

Reporting to the Head of CPRU in the context of supporting the oversight of CPRU project activities, the Programme Officer will provide general support to the Unit Head as and when required.  These duties will involve delivering support directly to the Unit Head on CPRU programme matters thus ensuring that UNDP systems and procedures are correctly implemented throughout CPRU’s projects.

The Programme Officer will similarly report to the Head of the Strategic Planning and Monitoring Section (SPAM) of CPRU to ensure the effective management of all project activities for the CPRU Phase II project.  These duties will include project planning, implementation, donor relations, monitoring and evaluation as well as the audit and budget oversight functions as necessary.

Duties and Responsibilities

Functions / Key Results Expected

Key Functions:

• Efficient implementation of all project activities in CPRU Phase II
• Effective programmatic support given to the head of CPRU

Impact of Results

The Programme Officer, reporting to the Head of CPRU, will perform the following duties:

• Provide direct programmatic support to the Head of the Crisis Prevention and Recovery Unit;
• Represent the Unit Head in meetings and workshops with development partners, donors, governments and others as required;
• Prepare technical inputs and recommendations for policy discussions, programme development, implementation, monitoring and evaluation;
• Lead and facilitate visiting missions of donors, UN officials, high level government officials etc.
• Provide technical and programmatic managerial support to projects supported by CPRU as required by the Head of CPRU;
• Ensure liaison with other UNDP Units to promote policy-level exchange and programmatic cooperation;

The Programme Officer, reporting to the Head of SPAM,  will perform the following duties:

• Manage the day to day running of the CPRU II Project, evaluate project activities and establish implementing mechanisms to systematically assess the achievement of expected results, ensuring transparency, national ownership and accountability at all times.
• Conduct field visits and participate in review meetings and evaluation missions for the preparation of regular project status and progress reports.
• Identify and analyze the factors affecting the achievement of project milestones, outcomes, indicators and results prior to recommending and implementing corrective actions and follow up evaluation.
• Participate in the organization, preparation and follow-up of project meetings and make all important administrative arrangements and facilities for conducting workshops and seminars;
• Carry out specific administrative operational/control tasks for Monitoring and Evaluation of project activities as well as preparing correspondence, reports, evaluations and justifications as required.
• Maintain contact and perform liaison duties with concerned ministries, government offices, NGOs, and UN agencies, and provide protocol services as required.  Develop good working relations and maintain liaison with other UN project staff advising these as necessary.  Participate in discussions of new or revised procedures, best practices and lessons learnt.
• Prepare requisitions of DSA, travel, and procurement of goods and supplies for the CPRU II Project and arrange for control of distribution and maintenance of inventory records;
• Establish and maintain a follow-up system to draw the attention of supervisors to matters requiring immediate follow-up action as well as compiling and disseminating project information, statistical data and reports as necessary.
• Carry out related duties as required by the Heads of SPAM or CPRU.
  

Competencies

FUNCTIONAL COMPETENCIES

• Results-based programme development and management.
  Provides support to the CPR Unit by focusing on the achievement of project outcomes as linked to the UNDP country office mandate and policies.  The Programme Officer will ensure that CPRU II Project outputs and targets are delivered satisfactorily as well as in a timely and professional manner.
• Innovation and marketing of new approaches.
  Keeps abreast of current issues and maintains a record of best practices and lesson learned, particularly in the areas of programme implementation, to identify and disseminate project risks and opportunities for the future.
• Leveraging the resources of national governments and partners/building strategic alliances and partnerships.
  Establishes liaison and good working relations with the government / implementing partners and maintains effective coordination throughout the project lifespan.
• Resource mobilization
  Provides support in the creation of strategic partnerships and assists in the implementation of the Unit’s resource mobilization strategy with donors. 

CORPORATE COMPETENCIES:

Values

Integrity/Commitment to mandate

Acts in accordance with UN values and holds himself/herself accountable for actions taken. Demonstrates personal commitment to UNDP’s mandate and to the Country Office’s organizational vision. 

Knowledge sharing/Continuous learning

Takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means. Shares knowledge with others inside and outside the organization actively developing and adopting best practices and lessons learnt.

Valuing diversity

Demonstrates an international outlook, appreciates differences in values and respects cultural diversity. Takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural sensitivities. Respects the perspectives of others and examines his/her own opinions and behaviors as these relate to the working environment.

Managing Relationships

Working in teams

Works collaboratively with colleagues inside and outside the UN so as to enable the achievement of common goals and shared objectives. Actively seeks resolution of disagreements and supports the decisions of the team.

Communicating information and ideas

Delivers oral and written information in a timely, effective and easily understood manner. Participates in meetings and group discussions actively listening and sharing information. Frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism and advice.

Conflict and self management

Manages personal reactions by remaining calm, composed and patient even when under stress or during a crisis and avoids engaging in unproductive conflict. Expresses disagreement in constructive ways that focus on the issue rather than the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.

Working with people

Empowerment/Developing people/Performance management

Integrates himself/herself into the work unit seeking opportunities to originate action and actively contributing to achieving results with other members of the team. Knows his/her limitations and strength, welcomes constructive criticism and feedback and gives honest feedback to colleagues and supervisors alike. Seeks new challenges and assignments exhibiting a desire to learn. Accepts responsibility for personal performance participating in individual work planning and objective setting seeking feedback and acting to continuously improve performance.

Personal Leadership and Effectiveness

• Analytical and strategic thinking

Uses appropriate analytical tools and logic to gather, define and analyze information, situations and problems drawing logical conclusions from the facts. Demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities which have a strategic impact on results. Anticipates and meets information needs of supervisors, other team-members and stakeholders as and when required.

• Results orientation/Commitment to excellence

Strives to achieve high personal standards of excellence, taking action that goes beyond responding to the obvious needs of the situation and shows persistence until successful outcomes are achieved.

• Appropriate and transparent decision making

Makes timely and appropriate decisions taking into consideration various and complex issues taking responsibility for the impact of his/her decisions.  Inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.

Required Skills and Experience

Education:

• University degree in Management, Business Administration, Accounting or Finance.

Experience: 

• Minimum Master's degree with 3 years or Bachelor's degree with 7  years progressive experience in administrative/financial programme management.
• Experience of UN or UNDP programme/project management systems a distinct advantage.
•  Experience with donor bodies and development or related projects in Indonesia an advantage.

Language Requirements:

• Fluency in oral and written English essential.
• Fluency in Bahasa Indonesia essential.
• Knowledge of an additional UN Language is desirable.
• Ability to present reports and learning materials orally.
• Ability to write clearly and concisely in English is essential.

FEMALE CANDIDATES ARE ENCOURAGED TO APPLY