Background
UNDP Belarus supports the Government of the Republic of Belarus in a wide range of areas. Support is being provided through realization of UNDP projects in the areas of Economic Development and Social Security, Energy and Environment, HIV/AIDS and Tuberculosis, Effective and Accountable Governance and Human Security. UNDP Country Office is a principal provider of the whole range of administrative and substantive services to the UNDP projects ensuring smooth running and successful implementation of projects activities in Belarus.
Proposals for tender ref.num.
397/2014 should be submitted to e–mail
tenders.by@undp.org no later than 12.00 on
May 19, 2014 (Minsk time) or
by fax +375 17 326 03 40 or to the following address:
UNDP Office, Kirau Street 17, 6th floor, 220050 Minsk, Belarus (ref. num. of the tender (
397/2014) should be indicated on the envelope)
.Any request for clarification must be sent in writing, or by standard electronic communication to the e–mailyuliya.vaskova@undp.org will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.
Duties and Responsibilities
A. Under the guidance and coordination of UNDP Operations Manager, the Contractor is expected to develop the Learning Plan for UNDP staff in Belarus.
B. Under the guidance and coordination of the Operations Manager, the Contractor is expected to support and facilitate the process of SC salary survey.
C. The Contractor will be performing various tasks to assists office staff mainly in the areas of HR management.
SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK Part A
• Study and systemize the data obtained through the Learning and Development Needs Survey
• Create structured personalized database of the learning and development needs of UNDP staff;
• Using available patterns, to develop a template of the Learning Plan for approval
• Following review by the office management, to make necessary adjustments to the template
• Clarify with individual staff members and supervisors any issues relating to their learning needs
• Compile the Learning Plan draft
• Facilitate discussions with the process players; make presentations
• Any other tasks that may arise to have the Learning Plan finalized
• Finalize the Learning Plan
Part B
• Study UNDP methodology and procedures on SC salary survey
• Perform the required steps to facilitate the process of the survey
• Develop a list of comparator employees for consideration and approval
• Maintain correspondence with the comparator employers to obtain the required data
• Prepare submission to HQ
• Follow–up on arisen questions
• Fulfil any other tasks that may arise to have the Survey finalized
Part C
• Provide support service upon request which may include wide range of tasks such as coordination and facilitation of specific tasks, drafting letters, data entry and update, compiling data, preparing tables and templates, etc.
• Provide support in organization of learning events: manage arrangements with trainers, schedule classes, facilitate groups formation, inform participants
Competencies
• Excellent knowledge of English written and spoken;
• Good communication skills written and oral;
• Good interpersonal skills;
• Good analytical skills;
• Interest to innovations and creativity;
• Ability to think clearly and precisely articulate;
• Ability to understand and interpret guidelines.
Required Skills and Experience
I. Academic Qualifications:
• At least university student of 4th year in social sciences
II. Years of experience:
• No specific requirements on previous experience, but prior experience in developing learning plans or organizing learning events in the organizations would be an asset.
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal:
1. Letter to UNDP Confirming Interest and Availability
2. Financial proposal – please fill in Annex II (Finance Proposal)
3. Personal CV including past experience in similar projects and at least 2 references (or contact information of at least 2 people who could provide a reference upon request).
All documents required (Letter to UNDP Confirming Interest and Availability, CV or P11 and Financial Proposal) shall be presented altogether in just one (1) envelope, if submitted by courier, or in one email transmission, or as an attachment to an on–line application, without password encryption.
Incomplete applications will not be considered. Please make sure you have provided all requested materials.
FINANCIAL PROPOSAL
Payments will be made on a monthly basis based on hourly rate indicated in the financial proposal (Annex II) and actual number of hours worked.
The subscriber shall bear full responsibility for the payment of income taxes in accordance with local legislation.
Travel
n/a
EVALUATION
The selection of candidates will be done in 4 stages:
1st stage: Short listing: the evaluation is done based on full compliance to the minimum qualification requirements stated in TOR.
Applications compliant to the minimum qualification requirements stated in TOR will be invited for the 2nd stage of evaluation.
2nd stage: Written test*
| ? | CRITERIA | Weight (:) | Maximum Obtainable Score (100 points) | | 1 | Knowledge of English | 40 | 40 | | 2 | IT skills (Word, Excel, Internet) | 30 | 30 | | 3 | Analytical skills | 30 | 30 | | | Total | 100% | 100 | |
Applicants who will have passed the written test and obtained minimum 70 points out of 100 points will be invited for the 3rd stage of evaluation.
3rd stage: Interview*
| ? | CRITERIA | Weight (:) | Maximum Obtainable Score (100 points) | | 1 | Prior relevant experience | 20 | 20 | | 2 | Communication and Interpersonal skills | 20 | 20 | | 3 | Ability to think clearly and precisely articulate | 20 | 20 | | 4 | Interest to innovations and creativity | 20 | 20 | | | Total | 100% | 100 | |
* Applied scoring system for evaluation of candidates on the 2nd and 3rd stages of evaluation:
| Degree of compliance | Supporting Evidence | Scoring scale (% from maximum available score for the given sub–criteria) | | Excellent | Excellent evidence of ability to exceed contract requirements | 100% | | Good | Good evidence of ability to exceed contract requirements | 80% | | Satisfactory | Satisfactory evidence of ability to support contract requirements | 60% | | Poor | Marginally acceptable or weak evidence of ability to comply with contract requirements | 40% | | Very poor | Lack of evidence to demonstrate ability to comply with contract requirements | 10% | | No submission | Information has not been submitted or is unacceptable | 0% | |
All applicants who scored 140 and more cumulative points (70% from maximum 200 points for the 2nd and 3rd stages of evaluation (written test scores + interview scores)) will be deemed technically qualified and will be accepted for financial evaluation.
4th stage: Financial evaluation.
During financial evaluation the lowest priced technically qualified proposal will receive 200 points and all the other technically qualified proposals will receive points in inverse proportion according to the formula:
P=Y*(L/Z), where
P=points for the financial proposal being evaluated
Y=maximum number of points for the financial proposal (e.g. 200 points)
L= price of the lowest price proposal
Z=price of the proposal being evaluated
Cumulative analysis will be applied for choosing the best applicant for a contract award.
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer received the highest cumulative score for technical and financial evaluation:
Total score=Technical Score (written test and interview scores) + Financial Score
UNDP has the right to negotiate candidate's fee.
ANNEXES:
