UNDP Jobs - 46905- Project Assistant (SB2) Support to Sustainable and

Project Assistant (SB2) Support to Sustainable and Inclusive Planning (SSIP) Project (Only Bangladeshi nationals are eligible to apply)

Location :

Dhaka, BANGLADESH

Type of Contract :

Service Contract

Starting Date :

01-Aug-2014

Application Deadline :

16-Jun-14 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

1 Year (Extendable)

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Bangladesh is supporting the government’s MDG-related efforts through its project titled ‘Support to Sustainable and Inclusive Planning (SSIP) Project’ implemented by the General Economics Division (GED), Planning Commission. The objective of this project is to strengthen policy and technical capacity, particularly in the General Economics Division (within the MoP), but also within other relevant central government agencies - the Ministry of Finance, Bangladesh Bank and the Bangladesh Bureau of Statistics. This is first, to design and implement pro-poor economic policies; secondly, to strengthen capacity for sustainable and inclusive planning; and thirdly, to monitor the MDGs and develop the post 2015 framework The intervention builds on and enhances the Poverty Reduction and MDG Monitoring and the Poverty, Environment and Climate Mainstreaming (PECM) projects. It has three main components: (1) Economic policy support; (2) Inclusive and environmentally sustainable planning and (3) MDG M&E and post 2015 agenda framework. Through these efforts, the project seeks to secure more pro-poor, inclusive and environmentally sustainable development

The Project Assistant will provide overall secretarial functions to support smooth functioning of project activities, and will also assist and support the administrative, logistical, monitoring and communications functions of the project if and when required.

Duties and Responsibilities

Under the direct supervision of Admin and Finance Manager and overall guidance by the Project Manager, the officer shall carry out the duties given below to achieve the mission:

1. Provides effective support to the Finance and Admin Manager and Project Manager on day to day operational issues and administrative management of the project

Draft official correspondence and notes
Support the project team in planning and providing logistic support to learning events / workshops and taking minutes and report writing
Maintain an appropriate filing system documenting the implementation of approved work-plan activities
Assist Finance & Admin Manager in managing project assets and inventory
Assist Finance & Admin Manager in resource mobilization, partnership and networking issues.

2. Liaises with the project team in preparation of the Annual and Quarterly Work Plan and financial monitoring

Monitor project expenditure and track donor budgets
Provide support to the Finance and Admin Manager on formulating and revising work plans

3. Performs monitoring and evaluation related tasks, ensuring timely and efficient delivery of the project

Assist with quality control functions of project activities, including assessing impact and effectiveness, tracking outputs and results, and ensuring timely and efficient delivery of the project.

4. Supports all project-related external and internal communications

Communicate with and support local and international missions/consultants to ensure all necessary logistic arrangements.
Support the Communications and Advocacy Specialist in drafting, printing and disseminating publications

5. Performs any other duties assigned by the Supervisor and Project Manager

Impact of results:

The project assistant will contribute to streamlined project operations and effective work plan formulation and monitoring, communicating these issues constantly among project staff and stakeholders.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Development and Operational Effectiveness

Strong analytical skills
Strong customer-service skills with demonstrated ability to effectively interact with technical and non-technical end users in a pleasant, cooperative, and helpful manner.
Demonstrated ability to solve problems and work independently.
Ability to read, analyze, interpret and apply general technical instructions and procedures
Strong ability in both spoken and written Bangla and English

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humoured even under pressure

Knowledge Management and Learning

Shares knowledge and experience
Seeks and applies knowledge, information, and best practices from within and outside UNDP

Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Required Skills and Experience

Education:

Bachelor’s degree from a recognized university in business administration, finance, communications or a related field.

Experience:

Minimum 2 years work experience
Work experience as Project Assistant or secretary preferred
Demonstrable computer literacy, including proficiency with Microsoft Word, Excel, PowerPoint, Access
Experience of working with Planning Commission, GED/MDG project will be preferable.

Language Requirements:

Excellent communication skills in Bangla, with a strong working knowledge of English

Computer Literacy:

Conversant with MS word, excel and PowerPoint applications with both Bangla and English typing skills