Background

Under the guidance and direct supervision of the UN Resident Coordinator , the UN Coordination Analyst reinforces capacity of the UN Country Team to use the Common Country Assessment process (CCA) in a flexible and effective manner, to prepare high quality, focused and strategic United Nations Development Assistance Frameworks (UNDAFs), to respond to crisis and post-crisis context, to support the national strategies setting, to develop and implement the collaborative and joint programmes and monitors progress towards the Millennium Development Goals (MDGs) and Global Conferences, to provides support to agencies without field representation to access national systems and processes, and for national counterparts to access the expertise of agencies without field representation.

The UN Coordination Analyst supervises and leads the staff of the UN Coordination Unit. The UN Coordination Analyst works in close collaboration with UNCT members, programme and operations teams of the Agencies, UNDGO staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful and transparent coordination of UNCT activities.

Duties and Responsibilities

III. Functions / Key Results Expected

1. Ensures effective support to UNCT in preparation and implementation of country programming processes and products, including CCA and UNDAF and UN programmes coordination focusing on achievement of the following results:

Thorough analysis and research of the political, social and economic situation in the country including managing the support of the UNCT for establishing Dev-Info in coordination with relevant national counterparts. Coordination on behalf of the UN RC of the CCA Thematic Group activities and draft CCA preparation. Provision of technical support to the UNDAF Working groups ensuring full participation UN Agencies, Government, civil society, multilateral and bilateral institutions and coordination of the draft UNDAF preparation. Establishment of effective mechanisms for monitoring UNDAF implementation based on the UNDAF Results Matrix and the UNDAF Monitoring and Evaluation Plan in consultation with UN Agencies, Government, civil society, multilateral and bilateral institutions. Monitoring of the activities of the UN Theme Groups. Identification of strengths and weaknesses in UN Agencies programmes in the context of UNDAF, UN System reform and MDGs. Provision of advice on adjusting strategies and implementation modalities, cost-effective and efficient implementation of joint UN programmes, common services and other UN functions. Development of strategies, policies and programmes in close consultation with UN Agencies aimed at reaching the MDGs and establishment of the system for monitoring the progress towards the MDGs and Global Conferences.

2. Ensures preparation and implementation of the RC Work Plan focusing on the achievement of the following results:

Coordination of the RC Work Plan, reports and proposals for funding preparation. Coordination of substantive preparations and support provided for UNCT retreat to review the annual work plan and other UNCT meetings. Monitoring and execution of the Support to the Resident Coordinator (SRC) fund and other funds dedicated to UNCT activities. Approval of expenditures reports. Monitoring of hired consultants, revision of terms of reference and follow up on contract issuance. Communications support to the RC with UNCT, compliance with the agencies requirements, advice and support in the strengthening of interagency relationships. Performs other tasks as required by supervisor.

3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy for UNDAF implementation focusing on achievement of the following results:

Development of partnerships with IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society. Analysis and research of information on donors, preparation of substantive briefs on donors strategies and national development strategies, provision of advice to UN RC on ensuring synchronicity, alignment and complementarity between these strategies and UN activities. Coordination of the substantive preparations of the UNCT for CGs, roundtables and other key events in close consultation with appropriate counterparts in government, bilateral and multilateral partners.

4. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Identification of sources of information related to coordination. Identification and synthesis of best practices and lessons learnt directly linked to country policy goals. Identification of national policies and institutions that require strengthening to ensure effective UNDAF implementation and provision of advice in close consultation with UNCT. Sound contributions to knowledge networks and communities of practice. Organization of trainings to UN staff on coordination issues.

5. Ensures effective project management within the priority thematic areas of the RC and UNCT (MDGs, Post 2015 SDGs, Human Rights), focusing on quality control from formulation to implementation:

Preparation of projects' work plans and budgets with implementing partners, monitoring of implementation and reporting, provision of guidance to ensure that results and recommendations are in line with the expected projects objectives. Introduction of performance indicators, targets and milestones to monitor smooth implementation of the projects, including follow-up on their performance. Financial and substantive monitoring and evaluation of the projects Ensure the appropriateness of projects financial, administrative and supply documentation Elaboration of aggregate reports on activities, outputs and outcomes and donor reports

Competencies

Competencies and Critical Success Factors

Functional Competencies:

Preparing information for advocacy Identifies and communicates relevant information for a variety of audiences for advocating UN’s priorities Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of UN’s development agenda and to support advocacy efforts

Results-Based Programme Development and Management (For UN Coordination)

Contributes into results through primary research and analysis Researches linkages across programme activities to identify critical points of integration Monitors specific stages of projects/programme implementation Analyzes country situation to identify opportunities for project development Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships (For UN Coordination)

Maintaining a network of contacts Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches (For UN Coordination)

Enhancing processes or products Generates new ideas and proposes new, more effective ways of doing things Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (For UN Coordination)

Providing inputs to resource mobilization strategy Collects, researches and analyzes information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects Provides data and information needed for preparation of fund raising activities and resource mobilization documents ensuring needs of donors are met

Promoting Organizational Learning and Knowledge Sharing (For UN Coordination)

Basic research and analysis Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise (For UNDP and UN Coordination) Fundamental knowledge of own discipline Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals (For UN Coordination)

Preparing information for global advocacy Identifies and communicates relevant information for advocacy for UN’s goals for a variety of audiences Maintains a functioning network of contacts in the media and civil society, to promote a better understanding of UN’s priorities and to support advocacy efforts

Client Orientation

Establishing effective client relationships Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Core Competencies Demonstrating/safeguarding ethics and integrity. Demonstrate corporate knowledge and sound judgment. Self-development, initiative-taking. Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Leads teams effectively and shows conflict resolution skills. Manages conflict and stress, remaining composed and working as a mediator in crisis or antagonistic situations. Demonstrates openness to change and ability to manage complexities. Consistently approaches work with energy and a positive, constructive attitude. Demonstrates excellent oral and written communication skills. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications

Education: Master’s Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field.

Experience: At least 5 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects. Knowledge about the UN and RC systems would be an advantage. Experience in the usage of computers and office software packages, experience in handling of web based management systems. Language Requirements: Fluency in English and Spanish. Other Requirements: Must be a Costa Rican Citizen or have a Costa Rican Nationality. Applicants should not be employees of the Costa Rican State, hired in activity or licensed; or have served as effective employee of the State in the last 6 months.

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