Background
The UNDP project, Action for Cooperation against Trafficking in Persons (ACTIP), was established to build on and expand on the previous achievements of the UNDP managed project United Nations Inter-Agency Project on Human Trafficking (UNIAP), which was established in 2000 to facilitate a stronger and more coordinated response to human trafficking in the Greater Mekong Sub-region (GMS).
The main approach for the proposed project is to build the capacity of key stakeholders, and facilitate coordination and cooperation among all relevant actors in order to achieve the following long-term project outcome:
- Key anti-trafficking stakeholders in the region are working in a more cooperative and mutually supportive manner to effectively combat trafficking in persons.
To work towards this outcome, the project has identified the following five interlinked outputs:
- Output 1: Countries and regional actors increase their cooperation to effectively counter human trafficking;
- Output 2: The COMMIT Process is strengthened to become sustainable and self-reliant;
- Output 3: Policy makers, academia, non-governmental actors, and the public have increased access to evidence-based research and knowledge on trafficking;
- Output 4: Civil society and other non-governmental actors are able to contribute more effectively to anti-trafficking efforts;
- Output 5: Effective project management and operations.
The project will be implemented within an inter-agency framework that ensures that available resources are maximized through building on the strengths of the mandates of the respective agencies and providing gap-filling and bridging activities when gaps have been jointly identified.
Duties and Responsibilities
I. Project implementation and management
- Develop, operationalize, and manage programmatic aspects on ATLAS system to accommodate project needs, as well as perform system operations
- Arrange for review, recording and administrative process of programmatic requests to support the assigned respective country offices
- Assist in compiling monthly report on fund allocation, utilization, activity accomplishments, and beneficiary figures by categories
- Coordinate the implementation of action plans, disseminate lessons learnt and constraints and provide appropriate and timely feedbacks to the Regional Project Manager and the Country Offices
- Assist in project planning, work plans, and project reports
- Take necessary steps for the contractual procedures for the procurement of goods and services as well as individual contracts according to UNDP’s rules and regulations, as well as provide inputs to the term of reference (ToR)
II. Monitoring and evaluation
- Assist the Regional Project Manager in the coordination and monitoring of UNIAP operations in the 6 implementing countries in close collaboration with National Project Coordinators, relevant consultants, and the implementing partners where necessary
- Maintain records on programme activities, update and track data related to project issues, activity movements, budget allocation plan by activity and by geographic locations, make information available, prepare reports on project achievements and inform the relevant parties accordingly; ensure accuracy of data related to the above
- Assess and analyze project achievements of planned targets including fund utilization, activity accomplishment, and prepare projections for items to ensure timely call forward and/or local procurement to support project
III. Communication and advocacy
- Contribute to the preparation of country office status and progress reports by providing information, preparing administrative and programme inputs including background materials, and presentations for use in discussion and briefing sessions, meetings, workshops, seminars, and missions
- Support the RPM in the production of quality communication and advocacy materials with correct branding and message
IV. Other administrative duties
- Assist the RPM in planning and organizing activities including administrative and logistic arrangements for workshops, liaising with project staff, consultants, meeting participants, facilitators on travels, visas, reservations, and claims
- Monitor, analyze, maintain, and manage a formalised system of departmental operations to ensure smooth function of the unit and efficient support to project staff
- Support the organisation of project review and final evaluation, as well as project closing operationally and financially in accordance to UNDP’s rules and regulations
- Liaise with UNDP on the conduct of project audit and ensure access by auditors to project documentation, personnel and institutions involved in the project
- Perform other related duties as assigned by the RPM
Competencies
Functional Competencies:
· Ability to work well independently as well as part of a team
· Ability to work in a multicultural environment
· Strong initiative and enthusiasm
Results-Based Programme Development and Management
- Provides information and documentation on specific stages of projects/programme implementation
Building Strategic Partnerships
- Analyzes general information and selects materials in support of partnership building initiatives
- Demonstrated ability to develop and maintain effective work relationships with project counterparts
Promoting Organizational Learning and Knowledge Sharing
- Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Demonstrates good knowledge of information technology and applies it in work assignments
Client Orientation
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly
Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others
- Informed and transparent decision making
Required Skills and Experience
Education:
- Thai National with university degree, post-graduate diploma or diploma, preferably in business administration, finance or social science.
Work experience:
- At least 5 years of progressively responsible support experience including at least one year in the field of programme support and operations;
- Familiarity with United Nations policies and administrative and reporting procedures is a strong advantage;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages;
- Demonstrated ability to develop and maintain effective work relationships with project counterparts.
Language requirement:
- Fluency in oral and written English with ability to draft clear and concise reports.
Remark: This is a Re-advertisement. Applicants who applied earlier are requested not to re-apply.