Background

• Collaborative Leadership and Dialogue (CLD): This pillar promotes the use of collaborative leadership and dialogue to promote consensus-building on key issues and prevent the escalation of social and political tensions. It works with Nepali leaders at the local and national level, focusing on government authorities, political party representatives and civil society figures, and giving special attention to women, youth and vulnerable groups. The programme provides training on conflict analysis, dialogue design and facilitation, and provides technical and logistical support to ongoing and emerging dialogue efforts. The pillar utilizes a six-member Senior Facilitation team, comprised on distinguished national figures, as well as regional training/facilitation teams to support these efforts;
  
• Early Warning and Early Response (EWER) to localized conflict: This pillar works to support a government-led, civil society supported EWER system to enable a move towards pro-active, inclusive, dialogue-based prevention engagements. Such a system will involve building accurate, timely conflict detection and analysis capabilities among relevant local and national government and civil society stakeholders and a mechanism to share these effectively with responders and to plan action. It will also build appropriate types of conflict response capacity among local government and civil society leaders and link such capacities into local and national mechanisms for their effective, coordinated deployment;
• Mainstreaming Conflict Sensitivity into United Nations and Government programming, policy and processes (CS): This pillar promotes conflict sensitive approaches for development policy and practice with the government and the UN Country Team. It does so by mainstreaming conflict sensitivity into the design, implementation and monitoring of development projects and programmes, and integrating conflict sensitivity principles into relevant policy frameworks. 

Duties and Responsibilities

• Ensure efficient operational management (finance, procurement, human resource, administration and logistical)  processes - 25 percent;
• Responsible for Results Based Management, risk management, planning and reporting  in the CPP and as such coordinates closely with CS and CLD-EWER Team Leaders – 35 percent; 
• Supervision, coaching and performance evaluation of CPP staff - 15 percent;
• Develop and maintain effective relations including with all programme partners and counterparts-10 percent
• Ensures facilitation of knowledge building and management - 15 percent;
• Act as Programme Manager whenever s/he is officially absent from the Country Office.

• Manage the overall administration and supervision of the CPP;
  
• Ensure full compliance of operations with UNDP rules, regulations and policies and monitoring of achievement of results;
• Ensure effective, transparent and accountable management of financial resources, as per UNDP rules and regulations;
• Lead the planning and day-to-day management of human resources;
• Work closely with the Programme Manager to identify potential issues and problems and to prepare a set of recommendations and to obtain any support/ advice required for the management, planning and control of CPP.
• Ensure that CPP is optimally staffed reflecting Nepal’s diversity;
• Coordinate all national and international consultants to ensure that contracting processes are in accordance with planned schedules and deliverables;
• Maintain close contact with country office to ensure coordination on human resources administration of both national and international staff, as well as coordinate the recruitment process;
• Develop Terms of References of all required consultants and staff and actively participate in the recruitment process as required.

• Lead Annual Work Plans (AWP), Quarterly Work Plans (QWP), Human resource (HR), Procurement and Monitoring and Evaluation (M&E) plans in consultation and coordination with the CPP team;
• Lead the establishment and maintenance of a dynamic system of monitoring and   evaluation as a central element of the CPP in coordination with M&E Officer and programme team leaders;
  
• Ensure that all outputs and activities are implemented in a timely manner to adhere to programme results, human resources, monitoring and evaluation plans, ensuring quality and relevance to the peace context of Nepal;
• Lead the reporting process  (programme with a clear gender focus, human resource and procurement) both internal and external - following UNDP and programme requirements and established procedures.
• Supervise and ensure accountability over the CPP grants process;
• Manage and monitor programme risks, identify and submit new risks to the Programme Board for decisions and update the risk log periodically;
• Given Nepal’s fluid transitional context and the nature of process-sensitive peacebuilding, work closely with the Programme Manager to ensure that project has built-in flexibility;
• Keep abreast of political and peacebuilding dynamics in Nepal which will impact on delivery of the programme and potential follow-on programming;
• Lead and contribute to the development of contingency plans to address anticipated challenges;
• In close coordination with the Administrative and Finance Associate prepare accurate and reliable financial reports. 
• Generate quarterly and annual Combined Delivery Reports (CDR) for signature from UNDP and discussion within the Programme Board;
• Lead and  support all activities leading to the annual audit exercise and follow up of the audit recommendations
• Lead the process for the preparation of Atlas budget revisions and Annual Work Plans for further discussion and clearance from the Programme Manager;
• Oversee the organization of Programme Board meetings and coordinate all aspects of development of progress reports and other documentation as required;
• Prepare the TORs and coordinating evaluation exercises as required;
• In the absence of the Programme Manager, the Operations Team Leader has the right to approve all requisitions for programme activities.

• Be responsible for directly supervising the Communication Officer, Gender, Planning and Reporting Coordinator, Admin Officer, Asst. Finance Associate and Drivers; 
• Manage individual staff work plans and work load;
  
• Contribute to an environment in which each staff member under direct supervision can achieve the objectives of their post;
• Manage and address staff disputes or other conflicts within the team.

• Maintain close coordination with the relevant PBRU Programme Officer and the Head of PBRU on all aspects of CPP implementation;
• Support the Programme Manager in representing CPP in all relevant Country Office meetings, events and other activities;
• In close collaboration with the Programme Manager and the Senior Advisor, contribute to the development of appropriate working relations with national stakeholders to advance buy-in and national ownership of relevant aspects of the CPP;
• Take a lead role in liaising with contractors and other key stakeholders that impact programme delivery in order to ensure programme outcomes are met in a timely manner;
• In close collaboration with the Programme Manager, liaise with UNDP management and partners as necessary.
• Support resource mobilization efforts by coordinating the preparation of quality reports and other such documents.
• Perform other tasks as required.

• Lead the documentation of best practices and lessons learned processes on an ongoing basis.
• Coordinate contribution to the development of knowledge products.
• Coordinate contribution to knowledge networks and communities of practice.

• In the absence of the Programme Manager, the Operations Team Leader will assume his/her responsibilities and will report directly to the Head of PBRU.

Impact of Results

• CPP outputs are delivered and activities are implemented in a timely and politically sensitive manner.
• CPP is appropriately staffed with optimum efficiency and staff morale;
• Financial, administrative, procurement and logistics are efficiently managed and reported in a timely manner as per UNDP rules;
• All necessary reporting deadlines are met and M&E processes built into the programme;
• Constructive relationships are built and maintained with all internal and external actors that impact programme delivery;
• Knowledge products, that capture best practices, are developed and disseminated.

Competencies

• Demonstrated high moral integrity by modelling the UN’s values and ethical standards, sound political judgment as well as diplomacy, impartiality and discretion and proven capacity of initiative, discretion and autonomy;
• Promotes the vision, mission and strategy of UNDP;
• Displays cultural, gender, religious, race, nationality and age sensitivity.

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

• Ability to lead strategic planning, results based management and reporting;
• Ability to lead formulation, implementation, monitoring and evaluation of programs and projects, as well as resource mobilization skills;
• Ability to implement new systems and affect staff behavioural /attitudinal change.

• Builds strong relationships with clients, focuses on impact and results for the client and responds positively to feed-back;
• Consistently approaches work with energy and a positive, constructive attitude;
• Effective communications skills and ability to establish good working relationships with national and international interlocutors;
• Demonstrated openness to change and ability to manage complexities;
• Ability to work and act under pressure and with discretion in a politically sensitive environment with a minimum of comfort;
• Ability to travel under harsh conditions within the country whenever required.

Required Skills and Experience

• Masters Degree in Studies in public administration, management or any other relevant field.

• At least 10 year of experience in managing complex projects preferably in the area of peacebuilding and conflict management/ transformation;
  
• Skills in Operations Management;
• Understanding of UNDP rules, regulations and systems will be an added advantage;
• Knowledge of Project cycle and Results Based Management tools;
• Ability to operate with ease in contexts where political sensitivity is critical.

Language:

• Excellent English and Nepali language skills are essential.