UNDP Jobs - 49594- 49594 - PROJECT ASISSTANT

49594 - PROJECT ASISSTANT - Sustainable Development Finance (SDF) (for Indonesian Nationality Only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

14-Sep-14 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

At the G20 Summit Meeting in Pittsburgh, in September 2009, Indonesia has committed to establish the necessary policies and measures, including related required instruments that would cut national emissions between 26% and 41% by 2020 from a “business as usual “ situation, through voluntary mitigation actions and with international support. These targets are elaborated in Indonesia’s National Action Plan to Reduce Greenhouse Gas Emissions (RAN GRK). The RAN-GRK is a working document that provides the foundation for various ministries / institutions and local governments for the implementation of mitigation actions. The purpose of RAN-GRK is twofold. It provides an overview of the national potential for mitigation actions, and it initiates the design of programmes and actions to reduce emissions

In the context of strengthening government capacity in implementing sustainable low emission development, the Government of Indonesia with support from UNDP is launching two new projects Green Fiannce for Development (GFD) and Sustainable Development Finance (SDF).
The both projects focuses on the greening of the budget process. The project builds on the Mitigation Fisca Framework (MFF) prepared by the Fiscal Policy Office of the Ministry of Finance with UNDP support. The project targets three themtic areas: climate change mitigation, adaptation/disaster risk reduction and biodiversity. The aim of the project is to strengthen the capacities of the Government of Indonesia to green the budget by focusing on the development and implementation of green fiscal frameworks for the RAN GRK (climate change mitigation), RAN API (Climate adaptation), and IBSAP (biodiversity). The GFD and SDF projects are implemented in close coordination under UNDP Assurance.

This position is located primarily in project management unit under the overall guidance of the Project Executive Board and direct supervision from Deputy National Project Director and Project Officer, the Project Assistant is responsible in areas such as finance, administration, personnel and procurement with respect to both the operations of the secretariat and implementation of project activities, responsible for effective delivery of financial services, transparent and accountable use of financial resources; and management of the funds under the projects. The Project Assistant works closely with the Operation and Finance sections of UNDP as well finance/administrative staff in Fiscal Policy Agency Ministry of Finance.

Duties and Responsibilities

1. Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results:

Assists in the coordination of project planning and preparation work for, typically, a medium-size and complex component of the project initiatives; monitors status of project proposals and receipt of relevant documentation for review and approval.
Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Implement project standard operating procedures in line with the government and UNDP’s regulations;

2. Support to the effective reporting on progress of project implementation

Preparation of budget revisions, support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management
To provide administrative support for preparation of high quality and results oriented progress reports.

3. Support strategic partnerships, communication and support to the implementation of resource mobilization

Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

4 Supports knowledge building and knowledge sharing focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff.
Synthesis of lessons learned and best practices in project support management function.
Contributions to knowledge networks and communities of practice.

Competencies

CORE COMPETENCIES:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

FUNCTIONAL COMPETENCIES:
Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences

1. Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation

2. Building Strategic Partnerships
Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives

3. Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches

4. Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents

5. Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things

6. Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Demonstrates good knowledge of information technology and applies it in work assignments

7. Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

8. Client Orientation
Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly

Willingness to take Prince2 training and certification, RMG

Required Skills and Experience

Education: Bachelor degree in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable, but it is not a requirement.

Experience: Minimum 3 years of professional experience, preferably in the field of development for candidates with Bachelor Degree and 5 years for candidates with Diploma Degree

Language Requirements:

Fluency in written and spoken English is an absolute necessity;
Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

Demonstrated familiarity with UNDP development projects in Indonesia.
Knowledge of and experience in supporting administration of UNDP project will be highly desirable.
Strong knowledge and experience in project management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
Good inter-personal skills.
Full time availability for project management support duties is essential.
Familiar with Government and UN/UNDP procedures would be desirable
Up-to-date computer skills required, knowledge of spreadsheet and database packages
Experience in handling of web based management systems would be preferable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements