Background

I. Organizational Context

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”  

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

Background
On 26 May 2010 the Governments of Indonesia and Norway signed a Letter of Intent (LoI) to establish a REDD+ Partnership. The first phase of this REDD+ Partnership (Phase 1) was to establish an agency with the capacity to implement and manage REDD+ projects initially in the pilot province Central Kalimantan and progressively in other priority provinces across Indonesia. A Task Force (Satuan Tugas, Satgas) was established to support this initial phase and, as of June 2013 at the end of the Task Force’s mandate, the following progress was achieved:

  • Drafting of an integrated Presidential Regulation regarding the establishment of a REDD+ Agency and governance of REDD+ in Indonesia;
  • Finalisation of a REDD+ National Strategy (Stranas) and development of Provincial Strategies and Action Plans (PSAPs) for the eleven priority provinces;
  • Agreement on, and legal basis for, the structure and operations of a REDD+ Financial Instrument (FREDDI); its implementation awaits the establishment of the REDD+ Agency and the subsequent release of funding for Phase 2 of the LoI;
  • A methodology, partially trialled, for the structure and Standard Operating Procedures (SOPs) of the MRV technical unit; while international standards and an international/national REDD+ registry remain in development, the unit is ready for mobilisation following the establishment of the REDD+ Agency;
  • Legal review of regulatory requirements related to REDD+ implementation in particular land tenure, forest and peat-land governance, forest monitoring and law enforcement, consolidation of land concessions, and a Moratorium on all new concessions for conversion of peat and natural forest in Indonesia; and
  • Successful implementation of a wide range of projects by the REDD+ Task Force in the pilot province Central Kalimantan with a focus on developing an operational capacity and an enabling environment for REDD+ projects.

These achievements have prepared a basic foundation for a future REDD+ national programme that aims to address the emission-reduction target for the forestry and peat-land sectors and the national long-term goals associated with sustainable economic development and poverty reduction.

In November 2011, the Provincial Government of Central Kalimantan established a Regional Commission (Komisi Daerah) to facilitate coordination, communication and harmonisation of REDD+ activities in the Pilot Province. A joint Secretariat (Sekretariat Bersama) was established to provide effective communication channels between the Regional Commission and the REDD+ Task F and more recently, recruitment is underway for field specialist to assist in the design and implementation of REDD+ activities in Central Kalimantan.

To support the program of REDD+ Agency in Central Kalimantan especially in endorsing the Joint Secretariat, the REDD+ PMU shall expand its administration team in order to better serve the agency from administration perspective, along with the expansion; the Project Management Unit shall recruit an Admin Associate to lead the Administration unit in Central Kalimantan Province.  

Context of this TOR

For the second phase of the REDD+ Partnership (Phase 2) to commence, it is required that the REDD+ Funding Instrument (known as FREDDI) is formally established by the REDD+ Agency along with a legal basis for its operations. Considering the time involved in establishing a fully operational Funding Instrument, additional interim funding has been provided under the Indonesian-Norway Partnership to support any potential gaps that may arise after the REDD+ Special Team’s assignment ends and the establishment of FREDDI. In addition, this funding will provide further resources for the capacity development of the REDD+ Agency in its preparations for the implementation of Phase 2 of the Indonesian-Norway Partnership. This interim funding will be managed by UNDP as a continuation of its role as fund manager under Phase 1 of the partnership.

Under the guidance and direct supervision of the Project Coordinator for Central Kalimantan, the Joint Secretariat IT Support works in close collaboration with the Joint Secretariat Team, Central Kalimantan Government and other stakeholder in Central Kalimantan to provide IT support service on daily activities to ensure high quality and accuracy of work.

 

Duties and Responsibilities

II. Functions / Key Results Expected

Summary of key functions:
1. Support to implementation of ICT systems
2. Effective functioning of the CO hardware and software packages
3. Support to networks administration
4. Provision of administrative support Facilitation of knowledge building and knowledge sharing

1. Supports implementation of ICT management systems and strategies, focusing on achievement of the following results:

  • Compliance with corporate information management and technology standards, guidelines and procedures for the CO technology environment.
  • Provision of inputs to the result-oriented Unit workplan

2. Ensures effective functioning of the CO hardware and software packages, focusing on the achievement of the following results:

  • Performance of routine technical tasks, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc.) and routine repairs.
  • Support in the installation of commercial and in-house developed software and related upgrades
  • Support to users in backing up and restoring their files, as well as in virus detection, removal and prevention.

3. Supports networks administration, focusing on achievement of the following results:

  • Response to user needs and questions regarding network access.
  • Assistance in backup and restoration procedures for local drives. Maintenance of backup logs.  Assistance in off-site storage of backups.

4. Provides administrative support, focusing on achievement of the following results:

  • Maintenance of an up-to-date inventory of software and hardware.
  • Maintenance of a library of ICT related reference materials.
  • Maintenance of the inventory and stock of supplies and spare parts
  • Provision of ICT support to key events.
  • Maintenance of Unit’s files, logs
  • Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
  • Extracting, inputting, copying and filing data from various sources.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

  • Participation and assistance in the organization of training for the CO staff on ICT issues.
  • Contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the efficiency of the Operations unit including improved business result and client services. Forward-looking IT management has impact accurate analysis and information strengthens the capacity of the office and promotes the image of REDD+ Joint Secretariat Central Kalimantan as an effective contributor to the development of REDD+ Project. Incumbent’s own initiative is decisive in results of work and timely finalization.

 

Competencies

IV. Competencies and Critical Success Criteria

Functional Competencies:      
 
Building Strategic Partnerships
Maintaining a network of contacts

  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Analyzes the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development
Basic research and analysis

  • Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

Design and Implementation of Management Systems
Research and analysis and making recommendations on management systems

  • Maintains information/databases on system design features
  • Develops simple system components

Client Orientation
Establishing effective client relationships

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Actively supports the interests of the client by making choices and setting priorities to meet their needs

Promoting Accountability and Results-Based Management
Basic monitoring

  • Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
  • Monitors the implementation of corporate accountability and results-based management systems and makes recommendations to enhance performance of business units

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

 

Required Skills and Experience

V. Recruitment Qualifications

Education:

  • Diploma Degree in IT, Informatics or Public Administration desirable, but it is not a requirement.

Experience:

  • Minimum 3 to 5 years of relevant experience in IT and administration.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
  • Familiarity with REDD+ and/or forestry program would be an asset
  • Experience in project management and administration of events, especially in various workshops and training.
  • Previous experience in development assistance or related work for donor organization, governmental institutions, CSO/NGO is will be advantage.

Language Requirements:

  • Excellent written and spoken English and Bahasa Indonesia

 

Notes:

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .  Click here to down load the form  P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

 

ATLAS POSITION NO.