UNDP Jobs - 50815- Finance Assistant

Finance Assistant

Location :

Harare, ZIMBABWE

Type of Contract :

FTA Local

Starting Date :

01-Jan-2015

Application Deadline :

29-Oct-14 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

one year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;
Proper receipting of goods and services and establishment of accruals;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Presentation of information on the status of financial resources as required;
Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas;
Management of cash receipts and petty cash;
Maintenance of the proper filing system for finance records and documents.

Ensures proper CO cash management system functioning focusing on achievement of the following results:

Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level identification and recording of contributions;
Preparation of monthly UN exchange rate report to Treasury;
Timely and accurate preparation of bank reconciliations;
Initiation of bank transfers and deals in Atlas.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on Finance;
Contributions to knowledge networks and communities of practice.

Competencies

Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary Education with specialized certification in Accounting and Finance;
University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

5 years of relevant finance experience at the national or international level is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
Experience with ERP financials, preferably PeopleSoft, desirable;
Knowledge of IPSAS and/or IFRS desirable.

Language:

Fluency in English and one national language.