UNDP Jobs - 5193- Supply Change Management Specialist

Supply Change Management Specialist

Location :

Copenhagen, DENMARK

Type of Contract :

200 Series

Starting Date :

25-Aug-2008

Application Deadline :

23-Jun-08 (Midnight New York, USA)

Post Level :

L-4

Duration of Initial Contract :

1 year

Languages Required :

English French

Expected Duration of Assignment :

1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

HIV/AIDS is one of UNDP’s six corporate priorities. In the past several years, UNDP’s contribution to the global effort to reverse the spread of HIV/AIDS has greatly intensified, focusing on the governance challenge of planning and implementing a truly multi-sectoral and society-wide response to the epidemic.

One central aspect of UNDP’s work is to help countries develop capacity to access and absorb international funding from a wide variety of sources, as well as build capacity for strategic planning and results-based implementation of national and local-level HIV/AIDS plans (“Making the Money Work”). In a number of countries, UNDP is helping to formulate fundable HIV/AIDS plans and to organize roundtable meetings where resource needs are discussed and donor pledges are made. In many countries, UNDP is helping to strengthen financial and managerial capacity of national AIDS programmes, stronger inter-ministerial coordination, and mechanisms for effective and decentralized channeling of funding. This work is of crucial importance in creating an environment in which mechanisms such as the Global Fund to Fight AIDS, Tuberculosis and Malaria can succeed.

In late 2002, UNDP began its partnership with the Global Fund. Since its inception, the UNDP-Global Fund partnership has grown significantly from managing a single USD 6.7 million Global Fund grant in Haiti in 2002 to currently being Principal Recipient (PR) in 26 countries for 63 grants totaling over USD 816 million for a two-year period. This portfolio is likely to grow in 2008, with additional funding being granted to UNDP for round 7 grants and the second phase of a number of grants. Pursuant to its agreement with the Global Fund, UNDP is appointed as the PR in exceptional circumstances, generally in countries with low capacities, weak systems and/or poor accountability. However, with the exception of in donor-constrained countries, UNDP is meant to build the capacity of local entities to assume the role of PR in the future.

In its role as PR, UNDP is responsible for the financial and programmatic management of the grant, as well as the procurement of health and non-health products. In all cases, the implementation of the grants must be done in accordance with UNDP policies and procedures as well as the policies and guidelines of the Global Fund.

In addition, UNDP provides capacity support to a number of governments who are managing Global Fund grants directly. In the last few years, UNDP has expanded this capacity development role and is presently providing technical support in an additional 8 countries in the areas of project planning, sub-grant and contract administration, financial administration, procurement, and monitoring and evaluation.

Given the importance of the partnership with the Global Fund, UNDP continues to strive towards providing high value-added services to governments and the Global Fund, both in its role as the PR, and, increasingly, as a significant technical partner to governments implementing Global Fund grants.

Developing supply chain management capacity the local/national context is a vital step in creating the conditions under which UNDP can successfully implement Global Fund programmes. The incumbent is responsible for strengthening UNDP’s corporate effort in providing direct country support in supply chain management activities for Country Offices (COs).

Under the daily supervision and strategic guidance of the Senior Procurement Advisor of the Operational Advisory Service Unit of the Procurement Support Office, the Supply Chain Manager will play an advisory and support role for UNDP COs in all aspects of the supply chain (logistics, distribution, storage and dispensation of pharmaceutical and medical products).

The Supply Chain Manager will work within the team of Special Advisory Services that presently is composed of a L5 position (Senior Procurement Advisor) and two L4 positions (Procurement Advisor).

Duties and Responsibilities

Summary of key functions:
Advisory and support services for pharmaceutical supply chain issues.
Develop best practice distribution plans for medicines and best practice advice on storage practices.
Undertake analysis of complete supply chains in country offices and identify options for improvements.
Relationship management with internal and external stakeholders.
Knowledge sharing on supply chain management.

Advisory and support services for supply chain issues with the following key responsibilities:

Provide technical assistance to country offices (COs) for the pharmaceutical supply chain management
Advise on requirements and formulation as input for Procurement and Supply Management Plans
Ensure compliance of pharmaceutical supply chain management with quality guidelines by the Global Fund, WHO and UNDP internal control procedures
Advise on ‘best procurement practices’ relevant to relevant to pharmaceutical supply chain management
Provide support and capacity building to COs.

Develop best practice distribution plans for medicines and best practice advice on storage systems with the following key responsibilities

Analyze all existing distribution and supply chain management plans of UNDP country offices involved with Global Fund programmes
Review existing supply chain management arrangements and their monitoring and implementation on the country office level
Develop and recommend specific management information system solutions for pharmaceutical supply chain management
Propose country specific solutions for supply chain issues including pharmaceutical quality control.

Undertake analysis of complete supply chains in country offices and identify options for improvement with the following key responsibilities

Analyze supply/demand market for pharmaceutical supply chain management
Conduct needs assessment to determine recurrent demands at the country office level
Assist the competitive bidding process for Long Term Agreements (LTAs) by drafting the tender documents and organizing the advertising process for contracting supply chain management arrangements
Support supplier performance monitoring management.

Relationship management with internal and external stakeholders with the following key responsibilities

Develop and maintain effective relationships with UNDP and UN colleagues working on pharmaceutical supply chain management
Participates in an active network to exchange experience and solve common procurement-related problems
Develop and maintain collaborative working relationship with colleagues in UNDP/BDP and BoM
Act as primary focal point for vendors involved with LTAs/SR agreements for pharmaceutical supply chain management.

Knowledge Sharing on supply chain management with country office staff with the following key responsibilities

Capture and report on lessons learned across pharmaceutical supply chain management projects with a view to strengthening UNDP’S processes mapping and internal Standard Operating Procedures (SOPs) in UNDP COs
Assist in the preparation and delivery of procurement training/learning programmes including the development of specialized knowledge tools for COs with regard to pharmaceutical supply chain management
Provide regular updates on procurement tools, methods, and approaches relevant to supply chain management via the relevant UNDP knowledge network
Actively participate in UNDP and other relevant external networks to promote procurement capacity development in the context of supply chain management.

Competencies

Corporate

Demonstrates commitment and integrity in line with UN values and ethical standards
Promotes the vision and mission of UNDP
Displays cultural, gender, religious, ethnic, nationality and age sensitivity and adaptability.

Functional

Development and Operational Effectiveness·
Demonstrated knowledge and understanding of international public procurement related to crisis prevention projects in a developing country context
Strong research and analytical skills in relation to developing tools, methods and approaches to support improved practices and business processes
Able to contribute to strategic planning, results-based management and reporting processes
Able to lead procurement processes using standard and ‘cutting edge’ procurement methods and tools
Able to introduce strategic procurement approach to procurement planning and implementation, including sourcing and contract management
Able to implement new procurement systems and/or processes in a way that engages staff commitment and learning, improves performance and strengthens organizational capacity to deliver optimum results.

Managerial

Focuses on impact and results for the client and responds positively to feedback
Shows conflict resolution skills and programme leadership skills Consistently approaches work with energy and a positive attitude Demonstrates strong oral and written communication skills
Able to perform effective coaching, mentoring and facilitation roles· Builds strong relationships with clients and external partners
Strong self-management skills to plan, manage, and deliver results
Remains calm under pressure.

Knowledge Management and Learning·

Promotes a knowledge sharing and learning culture in the office
Understands development issues with special emphasis on public health issues
Able to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies new acquired skills and is able to draw lessons from professional/personal experience and integrate new learning into overall approach to work.

Behavioral·

Treats people fairly without favoritism
Strong interpersonal, team-based and presentational skills in a multi-cultural, multi-disciplinary and multi-sectoral environment
High tolerance for change, complexity and unpredictability
Strong negotiating skills to facilitate negotiations of LTAs
Strong networking skills to ensure effective collaborative relationships between UNDP and other UN agencies in the context of supply chain management.

Required Skills and Experience

Master’s degree in Business, Public Administration or any development related field and/or a degree in pharmacy
Minimum of 7 years professional experience, which includes international experience in pharmaceutical supply chain management, or operations.
Procurement experience with central medical stores or comparable institutions in developing countries highly desirable. Solid experience in the management of people and systems in high-pressure environments. Strong IT skills. Experience of UN or UNDP procurement policies and procedures highly desirable. Willingness to travel frequently to UNDP COs in special development situations.
English language fluency and strong writing skills required. French is absolutely required.