Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

Indonesia signed the Climate Change Convention (UNFCCC, United Nations Framework Convention on Climate Change) in Rio in 1992, which was then ratified in 1994 through Law no. 6/1994. Under this framework, Indonesia, which is a non-Annex 1 country, is committed to fully implementing the convention. Under one of the requirements of the convention, Indonesia has to report its activities aimed at addressing the climate change to the UNFCCC through the National Communication on Climate Change.

The National Communication contains information on national circumstances, GHG inventory and projection, mitigation action plan (including related cost, expected funding and relevant policies), vulnerability and adaptation assessment (including action plan for adaptation, related costs, expected funding and relevant policies), institutional arrangement, and plan for improvement of future national communication.

This Enabling Activity project will assist Indonesia to prepare the 1st Biennial Update Report (BUR) and Third National Communication (TNC) to the UNFCCC. The objective is to cover the annual GHG Inventory for 2000-2012 for the BUR and 2000-2012 for the TNC, focusing on sectors/ gases that have significant shares of greenhouse gas (GHG) emissions and/or present a large degree of data uncertainty. The progress on the implementation of national mitigation actions and their effect on emission reduction will also be reported. Regional climate models and downscaled global models will be developed to reduce the uncertainties in vulnerability and adaptation assessments for different sectors. Indonesia’s description of national circumstances will be updated as well. Finally, the project will continue to build institutional capacity for implementing the Convention and to undertake activities related to climate change education and awareness.

The National Government has developed National Action Plan on GHG Emission Reduction (RANGRK) as regulated under the Presidential Regulation No. 61/2011. As mandated under the same Presidential Regulation, provincial government have also developed Provincial Action Plan on GHG Emission Reduction (RADGRK). In 2013, BAPPENAS released Monitoring, Evaluation and Reporting (MER / PEP) template for reporting the implementation of RANGRK and RAD GRK, as a means to measure the progress of achievement towards national and provincial GHG emission reduction.

In parallel, the Ministry of Environment and Forestry is developing a measurement, reporting and verification (MRV) framework to follow up the mandate of Presidential Regulation No. 71/2011 on the need to develop a verification system on the process and the result of GHG inventory, including GHG emission reduction resulted from national mitigation actions. In March 2014, The Minister of Environment Regulation No. 15/2014 on Measurement, Reporting and Verification (MRV) of Climate Change Mitigation Action was signed. The aim of this regulation is to provide guideline on how to measure, report and verify the achievement of mitigation actions. Initially, the MRV will be applied to mitigation actions of RANGRK and RADGRK (i.e. actions led by national and provincial government).

In order to operationalise the MRV framework, it is expected that there will be the following stakeholders to be established: National Secretariat of MRV, National Committee on MRV, and verifiers fulfilling competency standard set by the Ministry of Environment and Forestry. The National Secretariat of MRV will play a central role in supporting the National Committee on MRV in reviewing the MRV report and in developing further or reviewing guidelines as necessary. It is expected that the overall process and results of MRV will be integrated in a national registry system.

In general, there are four major challenges in GHG inventory and national registry MRV in Indonesia, including:
1.    How to improve the quantity and quality of activity data?
2.    How to maintain the continuity of data?
3.    How to ensure information collection activities meet the principles of transparency, accuracy, completeness, consistency and comparable?
4.    How to ensure the entire Ministry / Agency, and provincial or district / city collects information in a compact and integrated approach?

To address this challenge, an information technology infrastructure is required. Infrastructure on Information Technology (IT) in both hardware and software, and the supporting infrastructure is a strategic asset to support inventory activities, and also has a high investment value. Given its strategic value, then the use of IT should be promptly utilized to avoid higher maintenance costs in the future.

The IT infrastructure management needs to be prepared so that it can be used by end-user in an optimum condition and is not vulnerable to threat. To support the preparation and maintenance, a full time IT Associate will be hired under this project. The position of IT Associate will be located primarily in the project office under the overall guidance of National Project Director, Ministry of Environment and Forestry and National Project Coordinator (NPC). The incumbent of the IT Associate will be responsible to support to the Ministry of Environment and Forestry in providing IT strategy for GHG inventory and national registry MRV, including system development and daily management.

Duties and Responsibilities

Summary of key functions:

• Implementation of IT strategies and introduction/implementation of new technologies;
• Effective functioning of the hardware and software packages;
• Support to networks administration;
• Provision of web management services;
• Provision of administrative support;
• Facilitation of knowledge building and knowledge sharing;

Specific tasks:
1. Ensures implementation of IT strategies and introduction/implementation of new technologies, focusing on achievement of the following result:

• Compliance with GHG Inventory and National Registry MRV information management and technology standards, guidelines and procedures;

2. Ensures effective functioning of the GHG Inventory and National Registry MRV hardware and software packages, focusing on the achievement of the following results:

• Effective functioning (installation, operation and maintenance) of all hardware equipment and acquisition of hardware supplies;
• Performance of specific technical functions, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc.) and routine repairs;
• Installation of commercial and in-house developed software and related upgrades, anti-virus programs on a timely basis;

3. Ensures efficient networks administration, focusing on achievement of the following results:

• Monitoring of the network connection on a daily basis to ensure a stable and responsive network environment;
• Trouble-shooting and monitoring of network problems. Ensure that the desktop and network resources are protected from malicious virus attacks and deploy countermeasures in the event of the attacks;
• Response to user needs and questions regarding network access;
• Maintenance of up-to-date parameters of information for the network clients and electronic mail;
• Implementation of backup and restoration procedures for local drives. Maintenance of backup logs. Organization of off-site storage of backups;
• Maintenance of measures in place for business continuity and disaster recover processes and procedures including backup and restoration of both server and local storage facilities;
• Networks administration support as required;

4. Provides web management services, focusing on achievement of the following results:

• Support to the maintenance of the GHG inventory and national registry MRV websites and Intranet;
• Trouble-shooting and monitoring of websites;

5. Provides administrative support, focusing on achievement of the following results:

• Provision of advice on and assistance in procurement of new IT equipment for the project, provision of technical specifications and information on best options in both local and international markets, review of quotations and bids;
• Maintenance of an up-to-date inventory of the software and hardware;
• Provision of IT support to key events;

6. Ensures facilitation of knowledge building and knowledge sharing for the information technology of GHG inventory and national registry MRV, focusing on achievement of the following results:

• Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision;
• Participation in the organization of training on IT issues;
• Synthesis of lessons learned and best practices in IT;
• Sound contributions to knowledge networks and communities of practice;

Competencies

Core Competencies:

• Demonstrating/ safeguarding ethics and integrity  
• Demonstrating corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Functional Competencies:

Advocacy/ Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information

• Provides information and documentation on specific stages of projects/programme implementation

Building Strategic Partnerships
Level 1.1: Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products

• Documents and tracks innovative strategies/best practices/new approaches
• Responds positively to new approaches

Resource Mobilization
Level 1.1: Providing information for resource mobilization strategies

• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals
Level 1.1: Research and analysis

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation
Level 1.1:  Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Responds to client needs promptly

Required Skills and Experience

Recruitment Qualifications
Education:*    

Bachelor degree in information technology or computer science would be desirable but it is not a requirement.

Experience:*    

Minimum 4 years of relevant working experience, including network administration, management of hardware and software platforms, telecommunications facilities, knowledge of Windows-based packages/applications.

Language Requirements:    

• Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

• Knowledge of and experience in climate change projects would be an advantage.
• Good inter-personal and team building skills.
• Full time availability for project management support duties is essential.
• Familiar with Government and/or UN/UNDP procedures would be desirable.
• Good computer skills required, knowledge of spreadsheet and database packages.
• Experience in handling of web based management systems would be highly desirable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .  Click here to down load the form  P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

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