Jobs - 56319- Finance & Administrative Assistant

Finance & Administrative Assistant

Location :

Suva, FIJI

Type of Contract :

FTA Local

Starting Date :

15-Jun-2015

Application Deadline :

22-May-15 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The mandate of the United Nations Office for Disaster Risk Reduction (UNISDR) has been defined by a number of United Nations General Assembly Resolutions, the most notable of which is “to serve as the focal point in the United Nations system for the coordination of disaster reduction and to ensure synergies among the disaster reduction activities of the United Nations system and regional organizations and activities in socio-economic and humanitarian fields” (UN General Assembly Resolution 56/195).

The UNISDR Sub-Regional Office for the Pacific based in Suva, Fiji covers 18 countries (16 Pacific Island Countries and Territories and Australia and New Zealand). Its main roles are policy coordination, advocacy and information management at the international and regional levels, to ensure synergy between disaster reduction strategies and those in the socio-economic and humanitarian fields in particular the global Sendai Framework for Disaster Risk Reduction. It also implements a number of activities with the private sector such as small businesses and hotels in the region to build their resilience to natural hazards.

Duties and Responsibilities

Under the overall guidance of the Pacific Sub-Regional Coordinator, UNISDR seeks to recruit suitably qualified Fiji national for the positions of Finance and Administrative Assistant (ICS-5) to be based in the UNISDR Sub-Regional Office for the Pacific, in Suva, Fiji.

Summary of Key Functions:

Provided efficient administrative support to the UNISDR Sub-Regional Office for the Pacific;
Ensured timely and efficient management of all financial and payment processes; including budget monitoring, procurement, financial reporting, and inventories;
Ensured smooth delivery of assigned human resource management functions, in particular as regards the recruitment of consultants.

Competencies

Professionalism:

Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc;
Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.

Communication:

Speaks and writes clearly and effectively;
Correctly interprets messages and responds appropriately;
Shares information and keeping people informed.

Teamwork:

Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; solicits inputs valuing others’ ideas and expertise;
Willing to learn from others; supports colleagues, contributes to the learning of colleagues and provides oversight.

Planning& Organizing:

Demonstrated effective organizational skills; and
Ability to handle work in efficient and timely manner.

Technological Awareness:

Fully proficiently in Word, Excel, PowerPoint, Access, WaveMail. Knowledge of ATLAS and Lotus Note;
Keeps abreast of available technology; seeks to apply technology to appropriate tasks.

Required Skills and Experience

Education:

Completion of secondary education is required;
First level university degree in business administration or a related field is desirable.

Experience:

5 years of practical working experience in Financial, Technical Cooperation Planning and Implementation, Administration and Human Resources, and working knowledge of the United Nations systems would be added advantage;
Experience and knowledge in technical cooperation programme implementation;
Knowledge of the financial and staff rules and regulations of the United Nations are an asset.

Language:

For this post, fluency in English is essential with good writing ability;
Knowledge of other UN languages, in particular French, is an asset.