Jobs - 56768- Human Resources Clerk

Human Resources Clerk

Location :

Juba, SOUTH SUDAN

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

06-Jun-15 (Midnight New York, USA)

Post Level :

GS-3

Duration of Initial Contract :

12 Months

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Head of administration and Finance and the direct supervision of the Human Resources Analyst, the HR Clerk provides support to HR services in OCHA South Sudan Office, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. The HR Clerk promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Clerk works in close collaboration with the administration and finance team and programme staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of key functions:

Provides support to the implementation of HR strategies focusing on achievement of the following results:

Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
Provision of inputs to preparation of administrative team results-oriented work plans.

Support to the Implements HR services focusing on achievement of the following results:

Prepare request for contract extension , track staff contract;
Provision of inputs to the OCHA South Sudan staffing table and the rosters;
Collection of background information/ documents for submissions to the Local Appointment and Promotion Board (LAPB);
Compile information on staff training plan;
Extracting, inputting, copying and filing data from various sources;
Maintenance of proper filing system for HR records and documents;
Assist the HR officer with the recruitment of staff;
Compilation of information as required.

Support to the Management of staff time and attendance:

Compile staff leave request for Head of office approval;
Prepare the quarterly leave plan for the office.

Supports knowledge building and knowledge sharing in the OCHA South Sudan office focusing on achievement of the following results:

Participation in the training for the operations/projects staff on HR;
Contribution to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Operational effectiveness:

Ability to perform a variety of repetitive and routine tasks and duties related to human resources;
Ability to review data, identify and adjust discrepancies;
Ability to handle a large volume of work possibly under time constraints;
Good knowledge of administrative rules and regulations;
Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required;
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
Ability to organize and complete multiple tasks by establishing priorities.

Managing data:

Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
Interprets data, draws conclusions and/or identifies patterns which support the work of others.

Managing documents, correspondence and reports:

Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
Shows sound grasp of grammar, spelling and structure in the required language;
Ensures correspondence, reports and documents comply with established UN standards;
Ability to produce accurate and well documented records conforming to the required standard.

Planning, organizing and multi-tasking

Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines;
Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

Required Skills and Experience

Education:

Secondary education Level.

Experience:

3 years of relevant experience in administration, Human resources, secretariat;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling of web-based management systems.in handling of web based management systems.

Language:

Fluency in English knowledge of Local Arabic is desirable