Jobs - 56876- Database Analyst

Database Analyst

Location :

Juba, SOUTH SUDAN

Type of Contract :

FTA Local

Starting Date :

10-Jun-2015

Application Deadline :

04-Jun-15 (Midnight New York, USA)

Post Level :

NO-A

Duration of Initial Contract :

12 Months subject to renewal

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the Head of the Humanitarian Finance Unit, the Database Analyst supports adequate oversight and maintenance of the data management systems and infrastructure of the Common Humanitarian Fund (CHF) Technical Secretariat. This includes acting as focal person for the roll out of the Grant Management System (GMS), OCHA’s new corporate database for Country Based Pooled Funds.

Duties and Responsibilities

Summary of key functions:

Coordinate the roll out and operation of the Grant Management System. This includes:

Liaise with relevant staff at OCHA’s headquarters, including software developers;
Coordinate with the Common Humanitarian Fund Technical Secretariat team to ensure customization of the GMS and its different modules;
Prepare communications materials explaining the design and use of the GMS to users and other stakeholders, including implementing partners, clusters, OCHA and UNDP staff;
Coordinate training and orientation for stakeholders, which may include set piece training sessions, open clinics, and being available as the focal point for general queries and guidance;
Coordinate the population of GMS with historical data so as to provide a complete data set from the inception of the CHF South Sudan;
Extract data from the GMS for use in the standard OCHA information products;
Perform trouble shooting for the ongoing functioning of the GMS.

Oversee and maintain other data sets and data management tools of the Common Humanitarian Fund Technical Secretariat:

Manage data related to donor contributions to the CHF (donor deposits, dates, amounts and so on);
Manage data related to the allocation of funds from the CHF (projects funded, period, cluster, partner, amount, geographical location and so on);
Manage data related to the revision of funding allocations from the Common Humanitarian Fund (budget realignments, changes to approved implementation periods, and so on);
Manage reporting schedules (projects, partners, due dates, type of report and so on);
Compile data on actual reporting (reports submitted, overdue and so on);
Provide information and analysis about the CHF project portfolio to meet the needs of the Common Humanitarian Fund Technical Secretariat and other stakeholders.

Manage Electronic Records related to the financing of the Humanitarian Response Plan (HRP), focusing on the achievement of the following results:

Organize, aggregate and extract information from OPS (on line project system) to support analysis and preparation of the Humanitarian Response Plan (HRP), including mid-year updates;
Supervise the implementation of corporate UNOCHA systems;
Supervise and undertake records accession and disposition functions, including records appraisal, by liaising with records-creating offices on the transfer and/or disposal of records and analysing and evaluating records for evidential and informational value in support of records appraisal.

Provides web management services, focusing on achievement of the following results:

Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (e.g. office management systems, donor profile software, knowledge management systems);
Provision of technical advice on web management to OCHA Partners.

Manage the CHF contact list focusing on the achievement of the following results:

Regularly update contact lists (donors, partners and so on);
Organize, maintain and regularly update archives on the shared network drive;
Routinely review the generic Common Humanitarian Funds e mail account and ensure correspondence is brought to the attention of respective team members as appropriate;
Provide electronic record keeping support and advice to records-creating offices by advising on electronic record keeping system standards and compliance; oversees the digital records accessioning process; provides training in the use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives databases.

Competencies

Functional Competencies:

Building Strategic Partnerships:

Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise:

Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Identifies new and better approaches to work processes and incorporates the same in his/her work;
Analyzes the requirements and synthesizes proposals;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:

Basic research and analysis

Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives.

Design and Implementation of Management Systems:

Research and analysis and making recommendations on management systems

Maintains information/databases on system design features;
Develops simple system components.

Client Orientation:

Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.

Promoting Accountability and Results-Based Management:

Basic monitoring

Gathers, analyses and disseminates information on best practice in accountability and results-based management systems.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Informed and transparent decision making.

Required Skills and Experience

Education:

A first-level university degree in information science, information systems, social science, computer science and related studies , Economics, statistics, communication, information (science) management.

Experience:

A minimum of two years of progressively responsible experience in modern archives management, record keeping, information management or related area;
Professional experience in data analysis, database development and management, graphics design, desktop publishing and Web development packages and environments is highly desirable.

Language Requirements:

Fluency in English is required, Knowledge of local Arabic.