Jobs - 57811- Project Admin/Finance Assistant

Project Admin/Finance Assistant

Location :

KYIV, UKRAINE

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

06-Jul-15 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Languages Required :

English Russian

Expected Duration of Assignment :

till 12/31/2015 with possible extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNFPA CO Ukraine is implementing project “Strengthening humanitarian response to the need of most vulnerable women and female adolescents affected by armed conflict in Eastern Ukraine through multi-sectorial prevention and response to GBV and access to SRH services” co-funded by DIFD, Government of USA and UNFPA.

The project is addressing two key inter-dependent objectives:

· To addressing immediate needs of GBV survivors (life-saving protection) through coordination, assessment of GBV prevalence, advocacy and multi-sectorial referral mechanism at the regional level.

· To strengthening capacity of local service providers (Legal protection, socio-psychological support, health care, Security) to respond to GBV (including referral and provision of services to survivors) and implement community-level prevention programs.

GBV Operation Analyst under direct supervision of Senior GBV Field Coordinator and CO Admin/Finance Associate ensure planning, management and monitoring of project finance performance, delivers quality financial and administrative services to internal and external stakeholders mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines.

Duties and Responsibilities

DUTIES AND RESPONSIBILITIES:

· Assume responsibility for meeting the financial delivery targets set out in the agreed Work Plans ensuring UNFPA rules and procedures application;
· Assist in preparing and managing project budgets, monitor and analyse projects accounts/transactions in accordance with the projects budgets, logical frameworks and Work Plans;
· Provide assistance in monitoring of project financial performance for core and non-core resources. Perform remedial actions as advised by the Senior GBV Field Coordinator and CO Admin/Finance Associate;
· Prepare proposals and manage project budget revisions;
· Establish and maintain organized filling system for all financial records;
· Verify the requests for advance of funds and itemized cost estimates from the Implementing Partners for their compliance with the approved Work Plan and budget;
· Verify FACE forms submitted by the Implementing Partners for their accuracy and compliance with the approved Work Plan and budget; negotiate all necessary corrective steps with the Implementing Partners;
· Prepare quarter NEX reconciliation reports;
· Report projects funds utilization using different reporting modality as requested by donors and UNPFA procedures, keeps related records for audit requirements;
· Ensure proper administration and utilization of projects resources in accordance with national execution procedures;
· Prepare and submit payment documents to UNFPA CO;
· Manage project recruitment and selection process applying best practice HR tools and mechanisms;
· Provide support in financial aspects of organizing international and national experts missions;
· Maintain up-to-date project inventory
· Carry other duties as required by UNFPA CO Senior Management.

MEASURABLE OUTPUTS OF THE WORK ASSIGNMENT:

· UNFPA policies and procedures effectively applied with due integrity and diligence as related to financial and administrative project management processes;

· All payments, procurement, travel and other administrative processes done timely adherent to UNFPA policies and procedures;

· Financial reports, including related to related to NEX implementation done timely and strictly according to UNFPA policies and procedures;

· Project files duly maintained;

Competencies

Corporate Competencies

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment

Required Skills and Experience

REQUIREMENTS AND QUALIFICATIONS

· At least Bachelor University degree preferably in Finance, Economics, Management or other related fields;

· At least 5 years of relevant experience in providing financial support services;

· Experience in projects funded by international donors is highly desirable;

· Knowledge of UN financial rules and regulations is an asset;

· Experience in the usage of computers and office software packages (MS Office, Excel, e-mail, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;

· Clear and careful oral and written communication skills;

· Self-starter, with strong sense of ownership, assertive follow-through and orientation towards results;

· Ability to perform well under pressure, adapt to change, and meet deadlines in a fast-paced environment;

· Ability to communicate with staff and constituencies from multiple organizations, and to provide support in a collaborative, consultative, and positive manner;

· Excellent problem solving skills and strong attention to detail;

· Ability to build consensus and to work through others in achieving desired results and objectives;

· Consistent ability to set and deliver against a work plan in a fast-paced environment;

· Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.

· Excellent command of English, Ukrainian and Russian.

HOW TO APPLY

Applicants that fulfil the above requirements are requested to submit a CV and a cover letter describing their professional interests in working for UNFPA.

The deadline for submission of applications is 6 July, 2015.

Only short-listed candidates will be contacted.

Please, indicate Project Admin/Finance Assistant in the subject.

E-mail: ukr@unfpa.org