UNDP Jobs - 59522- Consultant - Establishment of Roster of Administra

Consultant - Establishment of Roster of Administrative and Logistic Support Services

Location :

Abuja with Possible Travel to Other Parts of Nigeria, NIGERIA

Type of Contract :

Individual Contract

Starting Date :

01-Oct-2015

Application Deadline :

15-Sep-15 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

11 months

Languages Required :

English

Expected Duration of Assignment :

within the duration of the Work Plan (2015)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Nigeria was ruled by the military for 30 out of the 52 years of her independence and this has had a considerable effect on elections and good governance, eroding constitutional federalism through massive centralisation of power and resources at the centre, violation of the rights of citizens and wearing away of the rule of law. This situation is worsened by a culture of arbitrariness and impunity that has resulted in high levels of corruption and an upsurge in crimes and criminalities which encouraged militancy in the Niger Delta, kidnapping in the South east and climaxed in the emergence of the dreaded Islamist insurgents – Boko Haram - in northern Nigeria particularly the north east since 2009. Also compounding this is the growing Fulani-herdsmen and communal clashes in the North Central states.

The various crises in Nigeria have had cumulative impact of catastrophic proportion particularly on the citizens residing in these areas. As a matter of fact, numerous people have been killed (and continue to be killed), infrastructures have been destroyed (and continue to be destroyed), livelihoods and socioeconomic activities have been largely disrupted a huge number of people displaced. A number of youths, women and men have fallen victims – losing their loved ones, means of livelihoods and shelters. These victims of violence are currently homeless and live with host communities and not being engaged in economically benefiting activities, and could be potential targets for political manipulation and participation in violent conflict, especially the youths.

It is against this background that the UNDP has been engaging with relevant stakeholders in Nigeria to proffer lasting solutions to the perennial crisis and the suffering of the victims of the violence especially women and female-headed households.To reduce the number, level and intensity of violent conflict in Nigeria, particularly the north east and north central, UNDP, under the UN Development Assistance Framework (UNDAF III), formulated series of programme of intervention to support the government of Nigeria to deepen the culture of peace and strengthen national capacity for resilience and empowerment.

In 2015, a number of project will be implemented under the conflict prevention and peace building programme and the National Infrastructure for Peace Project.Specifically, in 2015, intervention will focus on the following broad areas:

Capacities for mediation and conflict transformation in government institutions, security agencies, media, CSOs and communities;
Integrated early warning and early response systems (EW/ER), as well as, grievance redress mechanisms strengthened at community level;
Livelihoods support for victims of conflict/violence in the north east and Plateau state;
Credible, independent, inclusive national platform, established to support dialogue at national and state levels on issues of identity and its management.

Rationale

The technical and administrative capacity within UNDP to manage and implement the planned programme in 2015 is limited. Therefore, there is the need to outsource for competent experts to provide technical and administrative services for all aspects of the planned activities. This consultancy is, therefore, required to enlist persons who possess the right skills and competences to provide administrative support services, on need basis, to complement UNDP’s capacity for the implementation of the 2015 Annual Work Plan under the Conflict Prevention and Peace Building Programme.

Duties and Responsibilities

The consultants will be required to provide administrative and logistic support to trainings, workshops, dialogue fora and meetings.Specifically, the consultants will, among others, be required to perform the following tasks:

Provide administrative support for effective management of the trainings, workshops, dialogue fora, meetings;
Circulate Logistic Note to the participants and ensure compliance;
Provide participants with the relevant information about the particular event, accommodation, entitlements and check-in to the hotel;
Maintain accurate list of participants and their accounts details;
Take daily attendance of the participants with their signatures
Package and distribute writing materials for the participants;
Liaise with the hotel personnel and service providers to ensure that facilities and services meet the standard requirements;
Attend to complaints from the participants;
Work with the hotel personnel to prepare the workshop venue for the workshop;
Liaise and work with the organizing partners for a successful programme;
Prepare the report of the programme; and
Carry out any other duties as may be assigned by the Programme Co-ordinator.

Provide administrative support for effective management of the trainings, workshops, dialogue fora, meetings;
Circulate Logistic Note to the participants and ensure compliance;
Provide participants with the relevant information about the particular event, accommodation, entitlements and check-in to the hotel;
Maintain accurate list of participants and their accounts details;
Take daily attendance of the participants with their signatures
Package and distribute writing materials for the participants;
Liaise with the hotel personnel and service providers to ensure that facilities and services meet the standard requirements;
Attend to complaints from the participants;
Work with the hotel personnel to prepare the workshop venue for the workshop;
Liaise and work with the organizing partners for a successful programme;
Prepare the report of the programme; and
Carry out any other duties as may be assigned by the Programme Co-ordinator.

Expected Outcomes/Deliverables

At the end of each programme/event, consultants will be expected to deliver the following outcomes/results:

Ensure effective implementation of programme;
Accurate list of participants with their NUBAN account details;
Daily list of participants with their signatures;
Contribute significantly to the success of programme; and
Provide programme report.

Competencies

Strong writing skills particularly in preparing issue-based papers or technical reports;
Meeting deadlines and maintaining high-quality of output even while working under pressure;
Good judgment and experience working in a multi-cultural setting are critical;
Excellent communication / organizational skills, attention to details;
Ability to operate personal computers, corporate and commercial software applications and databases such as Microsoft Office, Microsoft Outlook, Internet;
Highest standards of integrity and discretion are essential.

Required Skills and Experience

Education:

Minimum of School Certificate or higher qualification in any field of study or similar qualifications.

Experience

At least 5 years working experience in training/workshop/dialogue management, rapporteur and report writing;
Similar work experience in international organizations or UNDP;
Experience in UN training/workshop management.

Language:

English.