UNDP Jobs - 59525- UNDAF Mid-term Progress Report (2012-2015)

UNDAF Mid-term Progress Report (2012-2015)

Location :

BUJUMBURA, BURUNDI

Type of Contract :

Individual Contract

Starting Date :

01-Oct-2015

Application Deadline :

08-Sep-15 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

4 weeks

Languages Required :

English French

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Due to the changes in the country context and the new priorities in the PRSP II, the UNDAF 2010-2014 was revised during 2012 and resulted in an updated version of the UNDAF, covering 2012-2016 to better align with the national development process and Burundi’s development priority areas. The UNDAF 2012-2016 was signed by the Government of Burundi and the United Nations in January 2013.

The UNDAF is the joint strategic program document of 16 resident and non-resident UN agencies. The UNDAF 2012-2016 focuses on the first three of the four priority areas of Burundi’s PRSP II: strengthening the rule of law and good governance, and promoting gender equality; transforming the burundian economy for sustained growth and job creation; and improving access and quality of basic services and strengthening the foundations of social protection.

2015 was an electoral year in Burundi, a series of elections were scheduled and among them the presidential which were held on 21 July 2015 and legislative elections. Since the announcement of the candidacy of the current president to a 3rd term, popular protests erupted in the city of Bujumbura and then spread to other provinces of the country, triggering the beginning of a political crisis which in turn has had a significant economic and social impact characterised by human rights violations, growing numbers of refugees (primarily in Rwanda and Tanzania), internally displaced persons, reduction in aid flows affecting the delivery and access to essential services, increased unemployment, especially amongst the youth due to slow economic growth . In addition the current context may require strengthening of the Burundi’s governance structures in light of a formation of a new government which will take place upon completion of the electoral cycle (by end August).In light of the current crisis, as well as the Government’s revised new programming cycle (2017-2021), the R-UNDG has recently approved the Government’s request to extend the UNDAF by one year to 2017, in order facilitate alignment of the next generation UNDAF to Government emerging priorities.

Chapter five of the UNDAF 2012 - 2016 summaries the monitoring and evaluation process for the UNDAF, outlining the requirement for annual reviews, a mid-term progress report and a final evaluation of the UNDAF. In addition, it has been decided that thematic groups corresponding to the three axes of UNDAF should report mid-yearly in July each year on progress made, feeding in to the annual review process towards the end of the year and the Government-UN Annual joint strategic meetings with national and international partners. Through this system of reporting, performance is assessed and progress reported to all stakeholders. These reviews also provide an opportunity for the UN system in Burundi to further the principle of ‘Delivering as One’.

The UNDAF mid-term progress report is a joint UN-Government document t for the period 2012-2016 and summarizes the overall results delivered from UN cooperation in the country during the period 2012-2015. The proposed timing in mid-programme cycle enables an assessment of the performance and results of the first four years of the current UNDAF and its alignment to national development priorities including the MDGs, the PRSP II and Horizon 2025. The review enables the UN Country Team (UNCT) and the Government of Burundi to make adjustments to the planning matrix for 2016 and 2017 prior to the Final UNDAF Evaluation in 2017,as well the preparation of the next UNDAF programme cycle (2017-2021).

The UNDAF mid-term progress report presents an opportunity for coherent engagement and dialogue between the UN System and Government, as well as its national and international partners. As stated in the outcome document of the fourth high level inter-governmental conference on Delivering as One: ‘…the key to success of Delivering as One (DaO) lies in national ownership and government leadership…”. The UNDAF results and monitoring and evaluation matrix has enabled the UN agencies, funds and programmes working in Burundi to agree on interventions for the years 2012-2016 in collaboration with the Government and partners. The report allows the UN to jointly, with partners, assess the status of these interventions and results achieved across thepillars. It is imperative that partner consultations form the foundation of reporting on effectiveness and results of UN interventions in Burundi and propose adjustments for the 2016-2017 planning period.

Purpose of UNDAF mid-term progress report

The UNDAF mid-term progress report has several purposes:

To show progress towards achieving national development priorities supported by the UNDAF and thereby enhancing mutual accountability;
To increase ownership of shared outcomes between the national authorities, other stakeholders and the United Nations;
to increase transparency and information sharing by being the single point of reference on what has been achieved at the UNDAF outcome level and the UN’s contribution to Burundi’s national poverty reduction strategy and programme efforts;
To assess implementation of UN reform at country level (DAO-Delivering as One) and how the reform has enhanced UN coherence and effectiveness;
To document agreed revisions of the UNDAF results framework and consequently changes/ adaptations for which the UN may be held accountable for overall delivering for results during the 2012-2017 period.

Lastly, to provide an opportunity for UN agencies to take stock of the current programme realities in their respective sectoral/thematic areas, together with partners, providing feedback and support in the UNDAF implementation in 2016-2017 leading up to the development of the next generation UNDAF 2017-2021.

Duties and Responsibilities

Objective and Scope

The main objective of the UNDAF mid-term progress report is to:

Assess the achievements and progress made against planned results, as well as assess challenges and lessons learnt over the past four years of the UNDAF implementation and serve as a comprehensive progress report of the UNDAF;
Look into the relevance, effectiveness and efficiency, coherence in the delivery of the overall UN programme and recommend ways in which the UN may increase its effectiveness of programme delivery in the remaining period of the current cycle;
Assess how the emerging issues not reflected in the current UNDAF impact on outcomes and make recommendations to possibly realign UN assistance to these new priorities and achieve greater development impact during 2016-2017;
Revise the results framework to reflect recent emerging development situations in the country and lessons learnt for implementation, as well as new international agendas such as the new sustainable development goals SDG’s, financing for development Addis Ababa agenda for action, SG’s Human Rights first agenda, building on lessons learned during the first 3+ years of implementation of the UNDAF, and in line with the program criticality recently adopted by UNCT;
Review and formulate a proposal for linking the results framework to a resource and M&E framework in order to ensure needed for more effective, coherent and results-based implementation of the UNDAF;
Assess the strengths and weaknesses, opportunities and threats (SWOT) in the implementation of the UNDAF through the UNDAF Management and Implementation structures.

In specific terms, the UNDAF mid-term progress report should highlight the following:

Key development trends in the country;
Progress towards the UNDAF outcomes and the UN’s contribution to achieving these outcomes, including the achievements, challenges and resources, as well as the extent to which the current UNDAF is compatible with national development priorities;
Progress on UN Reform, including SOP, BOS and contributions by thematic and operational groups;
Assess the effectiveness and advantage of the use of joint programmes as a mechanism for fostering UN coherence and Delivering as One, including the relevance, results and challenges with these programmes;
Suggest the direction for future programming taking into consideration emerging development situations in the country and lessons learnt for implementation, as well as new international agendas such as the new sustainable development goals;
Document lessons learnt, challenges and future opportunities.

Background documentation for the consultant mission:

Documents produced by thematic/integrated operational working groups, summaries of government-UN Joint Annual Strategy Meetings; specific UNCT meetings dealing with UNDAF related issues; summary of the sork of the UN results group (combining PMT and M+E); TOR’s of the thematic/integrated operational working groups; all related documentation;
Burundi Horizon 2025;
PRSP II;
Burundi Round Table 2012 Report;
UN in Burundi Joint Transition Plan 2014;
Programme Criticality (2015);
Programme Alignment (where applicable by the Agencies, Funds and Programmes);
SDG’s (post MDG’s);
Financing for Development;
Human Rights Upfront: SG Agenda;
Other UN Global Initiatives Applicable to Burundi;
UN Electoral Assistance Report to the Security Council.

The main users of the UNDAF Mid-term Progress Report will be the UNDAF partners i.e. the UNCT and thematic/integrated operational working groups, the government, civil society and donors who support UN programming and contribute financial resources to UN Agencies, funds and programmes

Duties and Responsibilities

Under the supervision of the UNDAF steering committee and Resident Coordinator’s Office, and in close collaboration with the UNDAF results group (which combines the Programme Management Team {PMT} and the M+E group), and as required, the thematic/integrated operational groups, the consultant will be responsible for the successful completion of the UNDAF mid-term progress report, particular attention to following tasks and responsibilities:

Organisation of half a day kick-off working session to present the working methodology to the chairs/co-chairs of the Thematic and Integrated Operational Groups of the UNDAF Burundi Management and Implementation Structure; Review of available background documentation. Preparation and development of a detailed inception methodology report and work plan;
Desk review to establish (a) coherence of Agencies, Funds and Programmes with the UNDAF, (b) progress towards UNDAF results (see UNDAF Results Matrix), and (c) the relevance of UNDAF objectives in light of the changing political/economic and social context, including an assessment of the communication, partnership and resource mobilisation, joint programmes; suggest for inclusion of new areas of joint work in each pillar for 2016-2017 to be integrated into Results Matrix for 2016-2017; review of all available documentation, reports, summaries of meetings related to the implementation of the UNDAF. Individual and group interviews, as deemed necessary as per the approved work plan to validate recommendations and analysis;
Assessment of effectiveness of UNDAF progress versus expected UNDAF Results, identifying key opportunities and challenges;
Brief analysis of UN implementing mechanisms: Joint Programming, Joint Programs, Joint Advocacy, Area Coordinators, funding (including HACT and pooled funding) and accountability (including integrated results-based management systems. Organise during the last week of the mission a presentation of the UNDAF Progress Report and 2016-17 Workshop to UNDAF Thematic and Integrated Operational Groups and UNCT; Present the conclusions of the Progress Report and Present a Draft Revised Results Framework for 2016-2017 period in line with recent UN System instruments and reference documents related to the Burundi’s current political/economic/social context such as programme criticality, programme realignment and other programming initiatives such as the Peace Building Priority Plan, UN in Burundi Joint Transition Plan, UN Electoral Assistance Report, including timelines, responsibilities, areas of implementation and implementing partners for each of the identified outputs;
Technical validation workshop in two phases: (1) A half day workshop to validate the review and the revised results framework (1) with UN agencies; (2) with all relevant stakeholders that have been consulted throughout the process.

Deliverables

Deliverables include:

Detailed inception methodology report and work plan;
A draft UNDAF mid-term progress period (2012-2015) summarizing achievements of UN agencies during the first 3+years of the UNDAF cycle against the UNDAF results matrix, as well as relevant annexes (mapping, gap analysis, etc.);
1-2 pages of recommendations based on lessons learned in the first 2 years of implementation regarding coordination, funding, M&E and implementation mechanisms;
Draft revised results framework for 2016-2017;
Presentation of the mid-term draft progress report to UNCT, chairs-co-chairs of thematic/IOG’s;
Facilitation of a validation workshop with government and other partners;
Final UNDAF mid-term progress report as per UNDAF UNDG guidelines

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Familiar with and shares the vision of human development as laid out in the HDR series;
Good understanding of the aid effectiveness agenda, UN reform and the Delivering as One initiative.

Functional Competencies:

Encourages knowledge sharing and learning;
Disseminates specialized knowledge and experience;
Leadership and Self-Management;
Focuses on result for the client;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humoured even under pressure;
Demonstrates openness to change;
Responds positively to feedback and differing points of view.

Planning and organizing:

Ability to develop clear goals that are consistent with agreed strategies, as well as identify priorities and adjust them as required;
Ability to allocate appropriate time and resources to complete work, allowing for contingencies and using time efficiently.

Presentation, writing and editing skills:

Demonstrated excellence in producing well-written and accessible documents;
Demonstrated ability to design professional-quality material that effectively targets the intended audience;
Excellent public speaking and presentation skills;
Able to review and analyze a variety of data;
Aroven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail, web based research experience, web-based management systems.

Required Skills and Experience

Education:

Master’s degree or equivalent in Public Administration, Economics, Political/Social Science, International Relations or related field.

Experience:

At least 10 years of professional development related work experience at the international level mostly at senior level strategic planning, programme or monitoring and evaluation;
Analytical capacity to compile quantitative and qualitative data, from difference sources, within summarized analysis and a logical framework;
Capacity to conduct interviews;
Good knowledge of UN system functioning and rules including UN reform concepts of Delivering as One, capacity building, Paris Declaration, Accra Agenda, MDGs, etc.;
Excellent oral and written communication skills;
Computer literacy; prior work experience in Burundi is an asset.

Language:

Fluency in French is essential; understanding of English is an advantage.

Documents to be included when submitting the proposals

Incomplete proposals will not be considered - all documents must be merged in one pdf and submit online.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Documents to be included when submitting proposals

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Proposal explaining why they are the most suitable for the work and provide a brief methodology on how they will approach and conduct the work - financial proposal - personal CV including past experience in similar projects and at least 3 references;
Incomplete proposals will not be considered - all documents must be merged in one pdf and submit online.
Financial proposal;
Personal CV including past experience in similar projects and at least 3 references.

Financial proposal:

Lump sum contracts

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Evaluation

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable, and having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation:

Technical criteria weight [70];
Financial criteria weight [30].

Only candidates obtaining a minimum of 70% on technical would be considered for the financial evaluation:

Exclusive criteria:

Master’s degree or equivalent in Public Administration, Economics, Political/Social Science, International Relations or related field.

Exclusive criteria:

At least 10 years of professional development related work experience at the international level mostly at senior level strategic planning, programme or monitoring and evaluation;
Analytical capacity to compile quantitative and qualitative data, from difference sources, within summarized analysis and a logical framework / 30 points;
Good knowledge of UN system functioning and rules including UN reform concepts of Delivering as One, capacity building, Paris Declaration, Accra Agenda, MDGs, etc.. / 40 points;
Methodological note / 30 points.