UNDP Jobs - 6112- Sub-Regional Security Advisor

Sub-Regional Security Advisor - RBAP, Indonesia

Location :

Jakata, INDONESIA

Type of Contract :

200 Series

Starting Date :

15-Sep-2008

Application Deadline :

25-Aug-08 (Midnight New York, USA)

Post Level :

L-4

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The threat against the UN and in particular the terrorist threat transcends borders and therefore requires a broader approach in addition to country security risk assessments. This in turn necessitates an analysis and dissemination of threat information often in broadly defined regions. UNDP programmes, taking into account the inter-dependence of economics and development needs of countries, are often formulated in the context of coherent regions, again grouped together to form the Regional Bureau. Security support delivery to countries and regions can better be improved with services more closely situated to such regions and countries. UNDP service delivery can be enhanced by having a broader footprint, more responsive and better informed interaction with its clients.

Based within the sub-region and reporting to the Regional Security Advisor (RSA), BOM, the Sub-Regional Security Advisor will focus on providing field security support and advice to UNDP Resident Representatives/Country Directors, Deputy Resident Representatives/Deputy Country Directors and managers in Indonesia, Malaysia, Philippines and Timor-Leste. Through a keen understanding of the UN and UNDP security policy, its interpretation, and the application of security best practices, s/he ensures that security enables safe UNDP programme delivery and activities. S/he will carry out the activities listed below to facilitate the safety and security of UNDP staff within the context of UNDP’s development role, while dovetailing with and respecting UN Department of Safety and Security (UNDSS) mandate and role, and working within the UN and UNDP security policy and framework.

Single country Field Security Advisors (FSA) will not report to the SRSA, but to the RSA directly in terms of the security function.

Duties and Responsibilities

Summary of key functions:

Performs coordination function with the RSA and Country Offices in the sub-sub-region
Develops sub-regional UNDP security mechanisms and guides the mainstreaming of security in the sub-region
Provides advisory function as an expert on field security matters
Monitors sub-sub-regional events and keep the UNDP Security Team (ST) abreast of security-related developments and other issues with potential impact to the security/safety of UNDP staff, premises and assets in the sub-region
Risk management and analysis of risks and threats to UNDP operations in the sub-region
Knowledge management; sharing of best practices and development of sub-regionally sensitive guidance and documentation to support key clients
Support and provide guidance to management on the development and implementation of business continuity plans
Support the development and use of simulation exercises to ensure that plans and policies are practiced and institutionalized respective to security and business continuity in crisis

Tasks and activities:

Collect, analyze and disseminate UNDP security centric information on a sub-regional basis. Promote information exchange with UNDSS, other agencies and organizations to enhance coordination and implementation of security management arrangements. Monitor international events and information sources in order to assess their security-related trends and implications on UNDP operations and staff.
Undertake regular missions to countries within the sub-region to become familiar with specific situations, address specific security issues, perform security assessments etc.
Contribute to sub-regional Security Risk Assessments (SRA), independently or in collaboration with UNDSS
Determine sub-regional UNDP security needs
Support sub-regional UNDP initiatives
Coordinate UNDP training on a sub-regional basis
Collect and disseminate information on best practices for security activities in the sub-region
Formulate sub-regional contingency plans and support CO contingency plans
Provide tangible and timely support to CO SRAs, Security Risk Management (SRM) and mainstreaming of security in all programmes and activities
Respond to UNDP sub-regional programmes and Country Offices’ specific requests for assistance (by telephone, mission, meeting, correspondence, etc.) including assessing the security-related problems and preparedness of UNDP country offices, and by formulating appropriate solutions required to overcome problems with implementation of security measures or other aspects.
Liaise with UNDSS, other agencies and role players regarding the implementation of specific assistance to Country Offices within the sub-region.
Review the impact of security factors on UNDP programme designs and delivery, as well as the potential impact that programmes might have on stability and security, make recommendations regarding possible UNDP support needs and improvements.
Conduct security compliance evaluations. Assess the levels of compliance of UNDP offices with UN security planning and UNDP’s implementation requirements and determine what support BOM/ST might provide in cooperation with the UN Department of Safety and Security.
Monitor Country Offices’ ability to ensure effective common services are being provided to the security machinery in-country and assist them as required (budget, local staffing, procurement, fund management, communications equipment and maintenance, physical security measures, UN House aspects, etc)
Follow-up on the implementation of any security recommendations.
Will serve as the UNDP Security Team’s first-line of SURGE response in the sub-region.
Will dedicate 40% of his/her time and effort to the UNDP security tasks of the duty station CO. See FSA tasks below.

Summary of key FSA functions:

To protect and minimize the risk to UNDP staff, project personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout;
Ensuring that UNDP security support is included in all aspects of the programming process at country office level as well as throughout individual project life cycles, from project identification, planning, budgeting, implementation monitoring, evaluation and project closure;
Strengthening the security arrangements of UNDP offices, sub-offices, and guesthouses;
Maintaining a security network of international and national security personnel;
Participating as a member of the security cell established by DSS.

Tasks and Activities

At Headquarters level, UNDP BOM/Security Team (ST) will, through the Regional Security Advisor (RSA) provide policy and technical advice to the UNDP FSA regarding the safety and security of UNDP staff, eligible dependants, property and operations within the context of UNDP’s development role, while dovetailing with and respecting DSS’s mandate and role, and working within the UN and UNDP security policy and framework.
At the field level, the FSA is accountable to the UNDP Country Director for UNDP security support and implementation. The FSA works under the direction of and in close collaboration with DSS regarding the implementation of UN security policy and the country specific security plan. The FSA performs the following in support of and on behalf of the UNDP Country Director.

Threat and Risk Assessment

Conduct a threat and risk assessment of operations in the districts and regions where UNDP projects are implemented, identify and implement appropriate risk mitigation measures.
Assist/provide inputs to DSS, in preparing a comprehensive threat and risk assessment of the country to include all indcations where UNDP staff, dependants, and equipment are present.

Formulation of the Security Plan

Formulate a security plan for UNDP CO.
Provide inputs and assist DSS establishing, maintaining and updating the country specific security plan and contingency plans in accordance with the UN Field Security Handbook (FSH).

Programming

Advising the CD regarding the inclusion of security as a factor in the Country Programme Document.
Advising the CD, programme managers and CTA’s to mainstream security in project planning, budgeting, implementation, monitoring and evaluation.
To review the impact of security factors on UNDP programme designs and delivery, as well as the potential impact that programmes might have on stability and security (both positive and negative), making recommendations, including to BOM and RSA regarding possible UNDP support needs and improvements.

Security Plan and Minimum Operating Security Standards

Work closely with DSS, to ensure that UNDP procedures conform to the UN security framework.
See to it that all UNDP personnel are included in the Security Plan of the respective duty stations, (including UNDP sub offices) being prepared by DSS.
Update the UNDP component within the country-specific security plan and contingency plans in accordance with UNDSS.
Train UNDP wardens and follow up on their specific needs accordingly for both international and national staff.
Ensure a functional emergency business continuity plan for the CO, in accordance with the UN Country Team business continuity plan.
Take necessary action to secure security clearances for all UNDP staff traveling in security phase areas.
Ensure that UNDP personnel and equipment are MOSS compliant.
Ensure that staff members are provided with; and proficient in the use of, safety equipment, including communications equipment, vehicle emergency equipment and personal security safeguards required for work in the field.
Establish internal communication systems and ensure UNDP communications are integrated into the appropriate UN Security Communications System.
Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.).
Provide orientation and training to international and national staff members on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement, such as curfews, restricted and dangerous areas.
Coordinate with UNDSS 24-hour response to all security related incidents involving UNDP staff and eligible dependents.
In coordination with UNDSS, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders.

Sharing of Information

Provide timely and accurate security advice to the UNDP CO Management, CTA’s, project managers and visiting consultants.
Immediately report all security – related incidents involving UNDP staff and eligible dependents to the Country Director (CD), DCD (Ops) and UNDSS.
Ensure that UNDP programme staff members are provided with situation reports and other appropriate security related information generated by UNDSS.
Maintain updated UNDP staff lists, including details of visiting missions and consultants.
In coordination with UNDSS, establish good relationships with national law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders.
Encourage an exchange of information relative to risk management for UNDP programme implementation.
In coordination with UNDSS, conduct investigations of death of a staff/family member under suspicious and unclear circumstances.
Participate in inter-agency security coordination efforts.

Office and Residential Security

Conduct periodic appropriate security assessments of UNDP premises and equipment and advice on shortfalls in security preparedness with recommended improvements and solutions.
Assist UNDP in developing and implementing office security requirements for regional offices and offices of UNDP-implemented projects.
Establish and implement access control mechanisms (visitor/vehicle screening) as necessary for UNDP regional and project offices based on the security phase.
Represent UNDP security interests in any common premises that UNDP occupies ensuring that staff safety and security are primary considerations.
Ensure that UNDP premises and international staff residences are MOSS and MORSS compliant.
Coordinate the establishment of the UN House system in all duty stations and project locations, from a security point of view.

Resource Mobilization

The UNDP FSA is expected to provide the following inputs:

Ensure that the security cost of doing business is included in all appeals and project descriptions.
Participate in the drafting of CAP, to be presented to donors for the continuation of security support.
Coordinate with programme staff, to inter-act with donors in their programme development activities.
Provide inputs for “mid-term” reviews.
Provide inputs to donor reports.

General

In terms of functional matters related to UNDP security, the FSA will report to the UNDP Security Unit through the Regional Security Advisor
The FSA will, in consultation with the Country Director, respond to all requests from the DO/DSS, to perform UN system related security tasks.
Any other security related tasks assigned by the UNDP Resident Representative, Country Director.

Impact of Results

The SRSA priority of support and advice should focus on Country Office levels (particularly those CO’s without the support and presence of a Field Security Advisors - FSA) and Implementing Partners within high risk areas. It is only through a rigorous support of policy understanding, risk mitigations and where necessary security training will the application of security management be fully implemented.
SRSA security support to the Security Unit and sub-regional programmes will ensure continuous facilitation of safety and security of UNDP staff, enabling safe UNDP programme delivery and activities within the context of UNDP's development role, while dovetailing with and respecting UNDSS' mandate, and working within the UN and UNDP security policy and framework.

Competencies

Corporate Competencies:

Demonstrates cultural sensitivity.
Supports the Organization's corporate goals.
Complies with UNDP rules, regulations and code of conduct.
Demonstrates integrity.
Builds effective client relationships and partnerships. Interacts at all levels of staff/organization

Functional Competencies:

Excellent interpersonal skills.
Provides guidance and support to others. Applies existing knowledge to work. Makes valuable practice contributions.
Excellent oral and written skills. Listens actively and responds effectively.
Plans, prioritizes and delivers a variety of tasks on time. Exercises sound judgment/analysis.
Develops creative solutions.
Promotes learning environment in the office/field. Provides constructive security advisory, training, coaching and feedback for others.

Required Skills and Experience

Education:

Masters degree in management, international politics, development and security studies or equivalent (such as senior military command and staff course)
Formal training in security risk management

Technical Experience

In-dept knowledge of security management and risk management practice
Knowledge of UNDP business, operations and programme cycle
Knowledge of UNDP Regional Bureau and Country Office structure, roles and responsibilities of Resident Coordinators, Resident Representatives and Designated Officials (DO), Security Management Team and UNDSS
Familiarity with up-to-date ICT connectivity technology.

Work Experience

A Minimum of seven years of appropriate security and development-related experience of which a minimum of three to six years security management experience at the middle management level

Language Requirements:

Fluency in written and spoken English, working knowledge of another UN official language (in the sub-region) will be an asset.