UNDP Jobs - 6114- Finance Associate (NATIONAL) (Re-advertised)

Finance Associate (NATIONAL) (Re-advertised)

Location :

Jakarta, INDONESIA

Type of Contract :

ALD Local

Starting Date :

Application Deadline :

24-Aug-08 (Midnight New York, USA)

Post Level :

ALD2

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

12 months with possible extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

Organizational Context

Under the guidance and supervision of the Head of RMU and Finance Officer, the Finance Associate ensures effective execution of financial services and processes in CO and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.

Duties and Responsibilities

Functions / Key Results Expected

Summary of Key Functions:

Implementation of operational strategies
Administration of budgets and cost-recovery system
Accounting and administrative support
Bank Reconciliation
CO cash management
Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

2. Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects.
Presentation of researched information for planning and status of financial resources of the CO.
Follow up on cost recovery.

3. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

Preparation of all types of vouchers; Pay Cycle and payments execution.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed.
Review on quarterly basis on all advance, payable and receivable.
Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items.

4. Ensures proper CO cash management functioning and budgeting focusing on achievement of the following results:

Timely identification and recording of receipts for income application, identification and recording of contributions.
Follow up on any payment outstanding on bank reconciliation .
Back up for preparation of bank reconciliations.
Timely budget preparation and monitoring management work plan and other budgeting related as required.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on Finance.
Synthesis of lessons learnt and best practices in Finance.
Sound contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate analysis and presentation of financial information ensures proper financial processes in the CO.

Competencies

Competencies and Critical Success Factors

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

Shares knowledge and experience
Encourages office staff to share knowledge and contribute to UNDP Practice Areas
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

Ability to perform a variety of specialized activities related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, making transactions, reporting.
Sound knowledge of financial rules and regulations, accounting
Strong IT skills
Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

Result oriented
Team player
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change
Responds positively to feedback and differing points of view

UNDP Accounting and Finance Training and certification

Required Skills and Experience

Education:

Secondary education with specialized certification in Accounting and Finance . University degree in finance or accounting would be desirable, but it is not a requirement.

Experience:

5 to 7 years of progressively responsible finance experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and language of the duty station.

Qualified female candidates are encouraged to apply