UNDP Jobs - 6797- UNFPA National Programme Associate

UNFPA National Programme Associate - Advocacy (FIXED-TERM) (VA/FPA/NPA-ADVO/2008)

Location :

Jakarta, INDONESIA

Type of Contract :

100 Series

Starting Date :

Application Deadline :

17-Oct-08 (Midnight New York, USA)

Post Level :

GS6

Duration of Initial Contract :

1 year initially

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

THIS IS NOT UNDP CONTRACT, PLEASE SEND DIRECTLY APPLICATION IN LINE WITH APPLICATION PROCEDURE AS OUTLINED BELOW

I. Position Information

Post Code: VA/FPA/NPA-ADVO/2008

Post Title: National Programme Associate – Advocacy

Recruitment: Indonesian National

Duty Station: Jakarta, Indonesia

Duration of Assignment: 1 year initially

Starting Date: Immediate

Direct Supervisor: NPO Advocacy

Status/Condition: Fixed Term, GS-6

Application deadline: 17 October 2008

UNFPA, the United Nations Population Fund, is an international development agency that promotes the right of every woman, man and child to enjoy a life of health and equal opportunity. UNFPA supports countries in using population data for policies and programmes to reduce poverty and to ensure that every pregnancy is wanted, every birth is safe, every young person is free of HIV/AIDS, and every girl and woman is treated with dignity and respect.

II. Organizational Context

Under the supervision of the National Programme Officer on Advocacy, the National Programme Associate assists in the day-to-day management of UNFPA’s Advocacy programme component. In principle, he/she is responsible for the complete operational backstopping of the programme component, including preparing materials for NPO on Advocacy programme implementation, AWP development and monitoring, financial management, contracts administration, and personnel administration of sub-contractors or consultants.

Specifically, the National Programme Associate will also support, and assist in terms of preparing necessary materials and support for the National Programme Officer on Advocacy in the efficient and proper management of Advocacy programme activities, in respect to programme planning, needs assessment, implementation, monitoring and reporting in general.

Duties and Responsibilities

III. Results-Oriented Functional Statement

In particular s/he provides the following services:

Be responsible for Expenditure control: Preparation, verification and processing of all payments made under the project (for project resources to be expended in line with UNFPA policies, procedures as well as donor requirements), including the payments made from project offices as well as supervision of the correct use of petty cash. This includes regular updates of the budget balance for internal purposes, for the donors and the implementation partner.
Monitors budgets of the UNFPA’s projects and advices supervisor of any critical variations in the budget.
Prepares the audits of the project’s expenses: preparation of internal and external audits, preparation of relevant materials, communicates and liaises with the audit teams in cooperation with the Programme Officer, and follows up on audit results.
Manage the fund advances provided as part of the national execution of the project, ensuring relevant reporting deadlines are being met (both programmatic as well as financial).
Supports the Programme Officer in reporting and monitoring to the donors.
Assists in planning, processing and administrating consultant contracts, in cooperation with the Programme Officer.
Pro-actively updates his/her knowledge on changes in UNFPA rules and procedures in the areas of financial management, procurement and recruitment.
Serves as liaison person, and maintains clear lines of communication within the unit, as well as with other units including the finance section of the country office.
Notifies the Programme Officer of any issues faced at the project level.
Perform any other task assigned by the direct supervisor

Competencies

IV. Competencies

Functional Competencies

Results-based programme development and management

Provides administrative support to the Programme Unit focusing on achievement of the outcome of the country office, as well as to assists the Programme Officer in ensuring project outputs and targets are delivered satisfactorily.

Innovation and marketing of new approaches

Keep abreast of current issues and maintains a record of best practices and lesson learned, particularly in the areas of programme implementation, to identify risks and opportunities.

Leveraging the resources of national governments and partners/Building strategic alliances and partners

Liaise and work with the government / implementing partners, as well as maintains good coordination and develops productive working relationship with them.

Resource mobilization

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy by analyzing information on donors.

Corporate Competencies:

Values

Integrity/Commitment to mandate

Acts in accordance with UN/UNFPA values and holds himself/herself accountable for actions taken. Demonstrates personal commitment to UNFPA’s mandate and to the organizational vision.

Knowledge sharing/Continuous learning

Takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means. Learns from others inside and outside the organization adopting best practices created by others. Actively produces and disseminates new knowledge.

Valuing diversity

Demonstrates an international outlook, appreciates differences in values and learns from cultural diversity. Takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural differences. Observes and inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.

Managing Relationships

Working in teams

Works collaboratively with colleagues inside and outside of UNFPA to allow the achievement of common goals and shared objectives. Actively seeks resolution of disagreements and supports the decisions of the team.

Communicating information and ideas

Delivers oral and written information in a timely, effective and easily understood manner. Participates in meetings and group discussions actively listening and sharing information. Frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism.

Conflict and self management

Manages personal reactions by remaining calm, composed and patient even when under stress or during a crisis and avoids engaging in unproductive conflict. Expresses disagreement in constructive ways that focus on the issue not the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.

Working with people

Empowerment/Developing people/Performance management

Integrates himself/herself into the work unit seeking opportunities to originate action and actively contributing to achieving results with other members of the team. Knows his/her limitations and strength, welcomes constructive criticism and feedback and gives honest and contractive feedback to colleagues and supervisors. Seeks new challenges and assignments and exhibits a desire to learn. Accepts responsibility for personal performance participating in individual work planning and objective setting seeking feedback and acting to continuously improve performance.

Personal Leadership and Effectiveness

Analytical and strategic thinking

Uses appropriate analytical tools and logic to gather, define and analyze information, situations and problems and draws logical conclusions from data. Demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities which have a strategic impact on results. Anticipates and meets information needs of the team and other stakeholders.

Results orientation/Commitment to excellence

Strives to achieve high personal standard of excellence. Takes action that goes beyond responding to the obvious needs of the situation and persists until successful outcomes are achieved.

Appropriate and transparent decision making

Makes timely and appropriate decisions taking into consideration various and complex issues and takes responsibility for the impact of decisions. Inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.

Required Skills and Experience

V. Recruitment Qualifications:

Academic Requirements:

Bachelor’s degree in health, population, demography and/or other related social science field is preferable.

Experience:

5 to 7 years of relevant experience in the public or private sector.

Languages:

Fluency in oral and written English.

Computer skills:

Proficiency in current office software applications.

There is no application, processing or other fee at any stage of the application process.
UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

Interested and qualified applicants are encouraged to Apply Online and should submit a one-page cover letter and updated curriculum vitae together with complete contact details of three professional referees as the attachment.

"Female candidates are encouraged to apply"

Only short-listed candidates will be contacted