Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organisational Context

During 2008, while preparing for national Legislative Elections to be held in April 2009 and two rounds of Presidential Elections to be held soon after, Indonesia’s electoral authorities will also be organising and conducting more than 200 local Elections. With such an intensive and compressed electoral timetable, the General Election Commission of Indonesia (KPU) and other government agencies dealing with elections (Ministry of Home Affairs – MoHA and National Development Planning Agency - Bappenas) are facing many challenges, not the least of which are the very high expectations of political parties, the media and of course the public, to deliver elections of the same or higher standard of integrity and participation that has characterised previous electoral processes.
Despite the positive results achieved during the previous national elections, the KPU, MoHA, Bappenas and UNDP realise that the considerable progress which has been made until now needs to be further consolidated and sustained. Any setback or deterioration in the efficiency, integrity and credibility of the forthcoming elections could have serious repercussions not only in the consolidation of the democratic process in Indonesia, but also for the overall stability of the region. Building on their prior and still ongoing involvement in supporting the electoral process in Indonesia, UNDP and the rest of the international community remain fully committed to assisting the KPU, MoHA, and Bappenas to conduct peaceful and credible elections, and further consolidating itself as a permanent, professional and independent institution of governance.
Past UNDP support to the 1999 and 2004 elections have demonstrated the extent of confidence that UNDP has thus far enjoyed from the Government of Indonesia (GoI), National Electoral Commission (KPU), CSO’s and donor agencies working on electoral issues. Through past experience, UNDP has secured a knowledge base that will prove useful for future electoral support activities.

This proposed Multi-Donor Programme - Support to Indonesia’s Democratic Elections (Elections MDP) project consists of a 3-year technical assistance initiative that seeks to enhance and further consolidate the institutional and professional capacities of the KPU, its Secretariat and its regional offices to meet the numerous priorities that are faced both in the immediate and longer-term. It also seeks to enhance the quality of participation of voters in Indonesia’s elections, by increasing the awareness of voters on the importance of democratic processes that will serve as a foundation for post-election engagement with elected public officials. This support also seeks to facilitate the Government of Indonesia in coordinating international support to elections in Indonesia, with the aim of achieving a harmonised donor programme in line with the principles contained in the Paris Declaration of Aid Effectiveness.

The achieve the above objectives, there are three sectors to be set up in the Project Management Unit of the Elections MDP, i.e., Electoral Management, Political Participation, and Coordination Support. Each sector will be managed by a Sector Manager.

Under the guidance and direct supervision of the Sector Manager, Coordination Support, the Coordination Officer is responsible for the efficient implementation of coordination activities in the Coordination Support sector.

The Coordination Officer works in close collaboration with the sector manager, project manager and senior technical advisors ensuring successful project performance.

Duties and Responsibilities

II. Functions / Key Results Expected

 
Summary of Key Functions:

1. Provide coordination support and advice to Bappenas, other Government agencies, and UNDP
2. Support project implementation
3. Knowledge building and knowledge management

The Coordination Officer is expected to perform the following functions:

Coordination Support:

• Work closely with and assist the Sector Manager and Project Manager to provide coordination support and advice to Bappenas in relation to coordinating and monitoring of national elections.
• Provide administrative, logistical and analytical support to Bappenas in the preparation and conduct of coordination meetings.
• Monitor the adherence to agreed coordination mechanisms by all stakeholders.
• Observe political impartiality/neutrality, co-operate with other stakeholders to avoid duplication and gaps, and in other ways represent the project as required.
• Engage in meetings and consultations with various stakeholders within and outside Bappenas to ensure smooth implementation of UNDP Programme support to Bappenas.

Planning:

• Assist the Sector Manager and Project Manager with the provision of advice on policy and strategic inputs in the preparation of annual and quarterly work plans for approval by the Project Board, and suggest further development of the project activities as necessary from time to time.
• Work with the Sector Manager and Project Manager and advisors to ensure quality, relevance and timeliness of project work plans.
• Develop and ensure implementation of a monitoring and evaluation system specific to the needs of the Programme.

Implementation:

• Support the development of innovative and appropriate implementation mechanisms that respond to the uniqueness of Indonesia.
• Provide regular briefings to the Sector Manager, Project Manager, Chief Technical Advisor and UNDP on the status of coordination support interventions.
• Prepare and submit activity progress reports on a quarterly basis and, on request, prepare other reports and briefs as required by the Project Manager or UNDP.

Support the development of innovative and appropriate implementation mechanisms that respond to the uniqueness of Indonesia.

Perform any other task consistent with the scope and objectives of the project, as directed by Sector Manager, Project Manager, Chief Technical Advisor, National Project Director, or UNDP.

   
1. Ensures knowledge building and management focusing on achievement of the following results:

• Identification and synthesis of best practices and lessons learned directly linked to project activities and results.

III. Impact of Results

The key results have an impact on the successful implementation and management of the electoral support project. Effective coordination and management of sector activities are critical to the achievement of established project outputs and targets.

Competencies

IV. Competencies and Critical Success Factors

Corporate Competencies

•  Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Project Management

• Has strong managerial competency with experience in results based management and results oriented approach to project implementation.

Communications and Networking

• Has excellent oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interests of varied actors.
• Has excellent written communication skill, with analytic capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports.
• Has demonstrated knowledge and experience in working on improving civic education and democratization and existing networks of experts and policy makers.
• Maturity and confidence in dealing with senior and high ranking members of national and international institutions, government and non-government.

Knowledge Management and Learning

• Shares knowledge and experience.
• Actively mentoring PMU staff under her/his supervision.

Shares knowledge and experience.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback.
• Consistently approaches work with energy and a positive, constructive attitude.
• Remains calm, in control and good humored even under pressure.
• Competent in leading team and creating team spirit, stimulating team members to produce quality outputs in a timely and transparent fashion.

Required Skills and Experience

V. Recruitment Qualifications

Education: 
Master’s Degree or equivalent in Social Sciences, Political Sciences, Public Administration, Economics, or related field.

Experience: 

• Minimum 4 years of relevant experience at the national or international level in development issues, especially in the area of democracy and electoral support.
• Proven experience in design, management, monitoring and evaluation of development projects, including liaison with international donors.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc).

Minimum 4 years of relevant experience at the national or international level in development issues, especially in the area of democracy and electoral support.

Language Requirements: 
Fluency in written and spoken English and Bahasa Indonesia.

                                                                     “Female candidates are encouraged to apply”

 “ UNDP Indonesia  reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.”