Background
Duties and Responsibilities
- Timely processing of vouchers and requisitions as mandated and ensuring proper justification by supporting documents for various payments on behalf of SSAFE while monitoring regularly against allocated budget. This will involve requesting for set up of profiles in ATLAS for first time vendors.
- Provide finance and administrative support to the SSAFE staff by liaising with UNDP Finance, Human Resources and Procurement units on matters such as following up on payments and processing/renewal of contracts for Vendors and Suppliers.
- Procure equipment as directed by the supervisor using ATLAS in accordance with UNDP procedures, through the UNDP procurement section.
- Implement service schedule for UNDSS vehicles used for the practical SSAFE training.
- Processing of overtime payments for SSAFE trainers and support staff and submitting to UNDP for inclusion in the monthly salaries.
- Coordinate with UN agencies and other national and international organization on training participants.
- Support to SSAFE-SOM Training Modalities.
- Backstop the Common Service Client Assistant during her absence.
- Perform any other duties as requested by the Supervisors.
Impact of Results
The key results have an impact on the efficiency of the unit. Accurate analysis and presentation of information, thoroughly researched and fully documented work strengthens the capacity of the office and facilitates subsequent action by the supervisor. Incumbent’s own initiative is decisive in results of work and timely finalization.
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
- Ability to administer and execute administrative processes and transactions
- Ability to extract, interpret, analyze data and resolve operational problems
- Ability to supervise and train support staff
- Ability to perform work of confidential nature and handle a large volume of work
- Good knowledge of administrative rules and regulations
- Strong IT skills, knowledge of Atlas
- Ability to provide input to business processes re-engineering and implementation of new system
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy, positive and constructive attitude
- Remains calm, in control and good humored even under pressure
Required Skills and Experience
- Completion of secondary education. Certification in administration desirable. University Degree in Business or Public Administration desirable, but not a requirement
- A minimum of 5 to 6 years of responsible work in Administration or Finance;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc).
- Knowledge of ATLAS would be an advantage.
- Fluency in English, both verbal and written is required knowledge of Arabic or Somali is desirable