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Consultancy – e-Mobility and Vehicle-Grid-Integration Consultant, IMT/UNDP
|Location :||Home Based|
|Application Deadline :||20-Jul-21 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||65 working days over 6 months|
|Expected Duration of Assignment :||65 working days over 6 months|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Information Technology & Management (ITM) unit plays an active role in provision of green energy solutions and services to UNDP Country Offices and other external partners. The green energy services on offer have seen an increasing demand from both within the organization and from external entities, including other UN agencies, NGOs, and government departments in countries with UNDP presence. Lately, there has been an expansion of services to cover energy efficiency, safe disposal of equipment, IoT, and e-Mobility.
As part of efforts to strengthen the e-Mobility service to its clients, ITM has come up with an initial rollout procedure to carter for the diverse needs of the clients. Based on the more mature 7-Step process for solar PV implementation, the e-Mobility process seeks to ensure efficient and high-quality project implementation for sustainable service provision to the beneficiaries. It is crucial to make sure that e-Mobility be part of Smart Facilities and included Vehicle-Grid-Integration (VGI). The process is meant to be an end-to-end process which allows a turn-key solution for the end users. The full process in its latest state is as briefly elaborated below:
Step 1: Vehicle Utilization & Assessment – entails identifying, and collecting all pertinent data used to determine a suitable electric vehicle (EV) and charging station that meet end user requirements. Such information includes, but not limited to, EV driving range, EV usage, VGI, emergency power, local availability of support, etcetera.
Step2: Business Case – entails detailed analysis of technical, financial, and environmental data related to both EVs and chargers. The data collected from Step 1 is consolidated and synthesized to provide decision-making information such as, but not limited to EV battery capacity, charger capacity, charger type, required CapEX, annual savings, savings in CO2e, etcetera. The business case is then presented for decision by the relevant stakeholders.
Step 3: Procurement – currently, in the absence of long-term agreements (LTAs), procurement is largely carried out through the local office. Technical requirements that meet client needs are drafted and incorporated into the solicitation documents which are published by the local office to international and/or local vendors. Where deemed necessary, a bidder’s conference is conducted before bids are submitted. This is followed by evaluation of offers before finally awarding the project to the winning vendor.
Step 4: Site Survey – where deemed necessary, the selected vendor carries out a site survey for installation of the EV charger, ensuring all aspects required for proper integration are taken into consideration. Additionally, this activity helps to draw up a site survey report which is overseen by the ITM focal point.
Step 5: Design – production of final design for charger integration into existing building electrical wiring system.
Step 6: Installation – this step entails actual installation of the EV chargers, user acceptance testing for both the EV and the charger, and training of both users and technical contact persons on the ground.
Step 7: Operation & Maintenance – entails operation, EV service maintenance, charger corrective/preventive maintenance, remote monitoring, and production of regular reports. Opportunities for improvement are identified and implemented where and when feasible.
Project scope is envisaged to cover above 100 offices across the organization and a number of other UN agencies, project offices, and host government departments. Given the need to enhance technical capacity within the ITM Green Energy team to meet rollout requirements, ITM seeks to engage services of an Individual Contractor (IC) to build capacity and create templates aimed at enhancing and standardization of e-Mobility and VGI services offered by the team.
Duties and Responsibilities
SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK
The contractor is required to play a lead role in achieving the following tasks:
Important: UNDP has made commitment to reduce CO2 emissions from its operations by 25% by the year 2025 and by 50% by the year 2030. Converting the organization’s vehicle fleet from internal combustion engine (ICE) to EVs is key in achieving this corporate goal. Success can be guaranteed by availability of adequate technical capacity, which underlines the importance of this consultancy.
Expected Outputs and Deliverable
Note: Deliverables listed are not necessarily carried out in sequential order but spread over the duration.
Duration of the Work
The duration of the contract is 65 days spread over a 6-month period.
Home-based consultancy and duties will be carried out on parttime basis following an agreed schedule.
Technical Knowledge: good technical knowledge of Vehicle-Grid Integration, with exposure to different charging methods and standards.
Knowledge of Industry: conversant with developments in the Electric Vehicle (EV) industry and knowledgeable in different types of EVs.
Capacity Building: ability to conduct technical training effectively and impart technical skills to non-EV engineers.
Knowledge Management: Ability to generate and efficiently handle and share technical information and knowledge
Operational Efficiency: Ability to identify and execute opportunities to improve operational efficiency
Required Skills and Experience
The application package containing the following (to be uploaded as one file):
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.
The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.
Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical evaluation - Total 70% (70 points):
Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.
Financial evaluation - Total 30% (30 points)
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
• On a day to day basis, the Contractor will be working with the Global ICT Specialist
• The Global ICT Advisor has the overall responsibility to direct provision of Green Energy services
• Progress reporting will be done on a weekly basis and in monthly PSU/Green Energy Meetings.
The Consultant will be responsible for providing her/his own laptop.
Annexes (click on the hyperlink to access the documents):
Annex 1 - UNDP P-11 Form for ICs
Annex 2 - IC Contract Template
Annex 3 – IC General Terms and Conditions
Annex 4 – RLA Template
Any request for clarification must be sent by email to email@example.com
The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.