National Consultant (GIS Technician/Analyst) UNDP Climate Change and Sustainable Ecosystem Unit


Location : Dili, Timor Leste
Application Deadline :21-Jul-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Duration of Initial Contract :175 working days between 1 August 2021 – 31 July 2022

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Timor-Leste is highly vulnerable to climate changes, particularly increasing variability of rainfall and extreme weather events. Lives and livelihoods in the remote interior of the country and coastal regions are both highly exposed. Impacts of intensified extreme events include damage and degradation of decentralized small-scale critical infrastructure, particularly water supply and drainage structures, embankments, and feeder roads and bridges. Damages leave rural populations isolated, lacking basic services. In response to this challenge, in 2019, the government of Timor-Leste with the support of UNDP received funding from the Green Climate Fund (GCF) to undertake the project. 

 

The objective of the project is to safeguard vulnerable communities and their physical assets from climate change-induced disasters. It aims to address existing institutional, financial and legislative barriers, increasing the climate resilience of vulnerable small-scale rural infrastructure. The project targets 175,840 direct beneficiaries, an estimated 15% of the total population. Benefits include increased climate resilience for small-scale infrastructure as well as 300 ha of reforested and rehabilitated land to buffer against climate-induced disasters.

 

This will be achieved by delivering the following results:

  1. Strengthening the capacity of mandated institutions to assess and manage climate risks in order to maintain local infrastructure services. GCF-funded activities will embed new skills, technologies, and innovative methods in climate risk identification and mitigation processes. Monitoring and recording of climate risk information will be enhanced, and these data will be integrated into policies, standards, guidelines, and long-term investment planning for small-scale rural infrastructure.
  2. Implementing climate resilient building measures to improve small-scale rural infrastructure in vulnerable areas. GCF funds will assist in the development and implementation of catchment management strategies, supporting long-term resilience and climate risk reduction via landscape restoration and enhanced land stability, particularly in vulnerable catchments where small-scale infrastructure is present. 

 

The project is supporting the ongoing decentralized investment frameworks which is administered through the Municipality Development Investment Program (PDIM) and National Suco Development Plan (PNDS) processes, by embedding the knowledge of climate risks and skills of climate proofing design, construction, operation and maintenance of rural infrastructure.   Through the project, local authorities’ capacity for climate-risk informed development of long-term investment plans will be enhanced, thereby strengthening de-centralized decision-making.

 

The project will support the development of the spatial data infrastructure (SDI)/ establishment of the GIS laboratory in collaboration with the Secretary of State for Civil Protection (SSCP).  The project will collaborate closely with the SSCP and relevant partners to provide the technical assistance and support related to the establishment of the SDI and its key components.  This will be complemented with the relevant training to selected participants at both the national and municipality levels that will be conducted on data management and analysis and data management standards and protocols will be introduced. Data sharing protocols are expected to be established among relevant Directorates and Ministries holding relevant data resources.


Duties and Responsibilities

OBJECTIVE

The overall objective of the assignment is to strengthen the coordination lines between SSCP and the project and to support the preparation of various non-spatial and spatial data survey and data collection tools, capacity building and development of an interactive GIS web-portal as part of the SDI to be established within the Secretary of State for Civil Protection.

SCOPE OF SERVICES

The GIS Technician/Analyst will act as the focal point and provide coordination support and reporting between SSCP and UNDP and the GCF PMU particularly on DRM related issues. The GIS Technician/Analyst will be under the direct supervision of the Project Manager and National Director for DRM of SSCP with overall supervision and guidance from the CTA of the GCF “Safeguarding rural communities and their physical assets from climate induced disasters in Timor-Leste” project:

 

Summary of key functions:

  • Involve in the design and development of the interactive GIS web-portal
  • Involve in the development of the mobile GIS-based asset condition inspection methods and tools and provide updates.
  • Produce Analytical GIS Products and Quarterly Reports
  • Perform other relevant duties as maybe assigned

 

a.Design and development of the interactive GIS web-portal

  • Involved in the design and development of the interactive GIS web-portal with functionality that allows the monitoring, recording, and accounting of climate-induced damages in real time  for a more effective and efficient climate risk reduction planning and budgeting.
    • Users of the portal should be able to use it for the production of various hazard and vulnerability high-resolution maps, estimates of damages, and loss of life, and other necessary analyzes.
    • The portal should have the functionality of receiving and storing data collected through mobile GIS-based configured/customized application on smartphones.
    • The portal should be able to integrate all available data of interest including the database with hydrometeorological data from national monitoring system and be able to regularly update the DesInventar database for the systematic recording of damage and loss.
    • The platform should be available in both English and Tetum language and should be easy to share with the other stakeholders
    • The portal should be developed using tools that are open-source taking into consideration all factors to ensure security of data and other information and anticipating future improvements and expansion.
  • Develop a user-friendly manual of operations and workflows/ protocols needed for the proper administration/maintenance of the interactive GIS web-portal.
  • Organize and help facilitate the technical trainings to designated project staff and technical staff from SSCP who will be specifically assigned for the proper administration/ maintenance of the interactive GIS web-portal.

b.Update/Develop, configure/customize the mobile GIS-based asset condition inspection methods and tools

  • Update, configure/customize the mobile GIS-based asset condition inspection methods and tools so that it will have needed the functionality to upload  data collected directly to the interactive GIS web-portal, in real time, for other purposes like post-editing.
    • The process of updating, configuration/customization work should be done in collaboration with the GIS specialist and in consultation with the persons directly involved in the supervision and data collection activities.
  • Develop a user-friendly manual of operations on using the updated mobile GIS-based configured/customized application on smartphones
  • Establish a workflow in analyzing and interpreting raw/field data to produce GIS projects and products based on the most appropriate methodology that can be shared easily and readily to relevant end-users.

c.Perform other relevant duties as maybe assigned

  • This includes performing duties relevant to the training and capacity development support to technical staff in the relevant line Ministries, Municipalities, and PMU/project team which include the preparation of training outlines, materials, development of training modules, and support functions for the trainings for technical staff at national and sub-national levels and project staff.

 

EXPECTED OUTPUTS AND DELIVERABLES

The GIS Technician/Analyst will be required to submit the following deliverables:

  • Inception report
  • Mobile GIS-based configured/customized application on smartphones for field data collection operationalized.
  • Manual of operations/Workflows/Protocols for the Mobile GIS-based configured/customized application on smartphones for field data collection developed
  • Training Design/Report on using the Mobile GIS-based application on smartphones for field data collection and Interactive GIS web-portal.
  • Mobile GIS-based configured/customized application on smartphones for field data collection tested/applied and updated based on feedback received.
  • Development of the Interactive GIS web-portal including Manual of operations/ Workflows/ Protocols.
  • Quarterly Analytical GIS products/reports derived from data collected/collated by the project staff and partners in (4th Quarter of 2021, and 1st and 2nd Quarters of 2022)
  • Assignment Completion Report (in English) summarizing the activities undertaken under the assignment relating to the development and implementation of the Mobile GIS-based configured/customized application on smartphones for field data collection and Interactive GIS web-portal including the resources used, findings, lessons learned as well as recommendations.

 

The consultant will be expected to undertake the following tasks and deliver on the required outputs as specified.

Deliverables/ Outputs

Estimated Duration to Complete

Target Due Dates

Review and Approvals Required (Indicate designation of person who will review output and confirm acceptance)

D1-Inception Report – work plan and methodology

1 day

7 Aug 2021

To be submitted within 1 week of the commencement of contract

Review & Approval: UNDP GIS-IC, PM, CTA

D2- Mobile GIS-based configured/customized application on smartphones for field data collection operationalized.

20 days

31 August 2021

UNDP GIS-IC, CTA,

D3- Manual of operations/Workflows/Protocols for the Mobile GIS-based configured/customized application on smartphones for field data collection developed

 

15 Days

30 September 2021

UNDP GIS-IC, CTA,

D4-Training Design/Report on using the Mobile GIS-based  application on smartphones for field data collection

20 Days

30 October 2021

UNDP GIS-IC, CTA,

D5-Mobile GIS-based configured/customized application on smartphones for field data collection tested/applied and updated based on feedback received.

8 Days

15 November 2021

UNDP GIS-IC, CTA,

D6- Interactive GIS web-portal developed and initial launching.

35 Days

15 December 2021

UNDP GIS-IC, CTA,

D7-Training Design/Report on using the Interactive GIS web-portal including Manual of operations/ Workflows/ Protocols

and

Analytical GIS Products/Reports (Q4-2021)

21 days

15 January 2021

UNDP

(GIS-IC, GCF PMU – CTA, PM, M&E)

D8-Fully functional Interactive GIS web-portal including Manual of operations/ Workflows/ Protocols

20 days

28 February 2022

UNDP GIS-IC, CTA,

D9-Analytical GIS Products/Reports (Q1-2022)

15 Days

31 March 2022

UNDP

(GIS-IC, GCF PMU – CTA, PM, M&E)

D10 - Analytical GIS Products/Reports (Q2-2022)

15 Days

30 June 2022

UNDP

(GIS-IC, GCF PMU – CTA, PM, M&E)

D11 - Assignment completion report

5 day

31 July 2022

UNDP

(GIS-IC, GCF PMU – CTA, PM, M&E)

Number of Days

175 days

 

 


All deliverables will only be accepted if they meet highest quality standards. Workshops and meetings have to be well prepared and executed professionally.

 

Reporting and coordination line:

The GIS Technician/Analyst will be under the direct supervision of International GIS specialist and National Director for DRM of SSCP with overall supervision and guidance of the Project Manager and CTA of the GCF “Safeguarding rural communities and their physical assets from climate induced disasters in Timor-Leste” project:

 

The GIS Technician/Analyst will be based in the Secretary of State for Civil Protection and need to work closely with the GIS Specialist-IC, Government Counterparts and the PMU team.

 

INSTITUTIONAL ARRANGEMENT

The GIS Technician/Analyst will be under the direct supervision of the Project Manager and National Director for DRM of SSCP with overall supervision and guidance from the CTA of the GCF “Safeguarding rural communities and their physical assets from climate induced disasters in Timor-Leste” project.  The GIS Technician/Analyst will collaborate directly with the International GIS Specialist technical direction and guidance for the assignment.  The project will facilitate the logistical support needed throughout the duration of the assignment including field visit, consultation and travel that is required to the respective municipalities.

  • The consultant is expected to be based in the Secretary of State for Civil Protection, and with constant collaboration and engagement with the project team in UNDP Timor-Leste and the other line Ministries under the project such as the Ministry of State Administration (MSA), Ministry of Agriculture and Fisheries (MAF), Ministry of Public Works (MoPW), Secretary of State for Environment (SSE), Municipality Administrators, community leaders and respective counterparts.
  • Frequent communication and collaboration with project team and relevant national counterpart staff is required.
  • GIS Technician/Analyst will perform duties according to this TOR, facilitate consultation and discussion with key government counterparts, partners and community including relevant organizations in Timor-Leste.

 

DURATION OF ASSIGNMENT

The assignment will be for a period of 175 days between 1 August 2021 – 31 July 2022 in  Timor-Leste.

The consultant must be available for meetings with the UNDP Country Office/project team and counterparts in the respective ministries and partners for discussion, consultations and validation of content and products. Arrangement for such consultations/visits will be communicated to the consultant so that team members can prepare and schedule time accordingly.

 

DUTY STATION

The duty station of the work is Dili, Timor-Leste.  The GIS Technician/Analyst is expected to be based in the Secretary of State for Civil Protection in Dili with field travel to the six respective project target Municipalities: Aileu, Ermera, Liquica, Baucau, Lautem and Viqueque as the need arise.

 

For duty travels, outside the Duty Station (Dili), and upon prior written agreement and clearance from the Project Manager, such travel shall be at UNDP’s expense, and the Individual Contractor shall receive a per diem not to exceed United Nations daily subsistence allowance rate in such other location(s).


Competencies

Knowledge Management and Learning

  • Demonstrated capacity in knowledge sharing and knowledge management and ability to generate innovative and new ideas and promote learning through leadership and personal example
  • In-depth practical knowledge of inter-disciplinary development issues
  • Ability to conduct research and analysis and strong synthesis skills

Management and Leadership

  • Highly developed inter-personal, negotiation and teamwork skills, networking aptitude, ability to work in multi-cultural environment
  • Excellent interpersonal and networking skills, including the ability to liaise effectively at corporate and project management levels.

Corporate/Functional

  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.


Required Skills and Experience

QUALIFICATIONS OF THE SUCCESSFUL CANDIDATE and WORKING EXPERIENCES

  • Bachelors degree, but preferably a Masters degree, disaster management, geography, natural resources management, environmental sciences, engineering, computer science or related field
  • At least three years of relevant work experience, ideally with Government Institutions, UN Agencies and/or international donors related to data management, GIS, web portal and knowledge in web-mapping and the use of programming language.
  • Experience in facilitating trainings to diverse groups, including to sub-national level counterparts.  Experience in organizing/leading discussions, facilitating a variety of events, workshops, working with government, local authorities, community groups as well as providing analysis and reporting;
  • Experience undertaking similar projects and assignments in Timor-Leste. Previous expertise with the UN system or Government in Timor-Leste is an advantage;

Language requirements:

Tetum and English Language – excellent written and oral communication skills. In addition to excellent command of Tetun and English, ability to communicate in Portuguese and/or Bahasa Indonesian will be considered beneficial to the assignment.

 

SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in TOR Section C, supported by a breakdown of costs as per the template provided.

 

Schedule of payments

Deliverables/ Outputs

Target Due Dates

Percentage Disbursement

D1-Inception Report – work plan and methodology

7 Aug 2021

5%

D2- Mobile GIS-based configured/customized application on smartphones for field data collection operationalized.

31 August 2021

10%

D3- Manual of operations/Workflows/Protocols for the Mobile GIS-based configured/customized application on smartphones for field data collection developed

 

30 September 2021

10%

D4-Training Design/Report on using the Mobile GIS-based  application on smartphones for field data collection

30 October 2021

10%

D5-Mobile GIS-based configured/customized application on smartphones for field data collection tested/applied and updated based on feedback received.

15 November 2021

5%

D6- Interactive GIS web-portal developed and initial launching.

15 December 2021

15%

D7-Training Design/Report on using the Interactive GIS web-portal including Manual of operations/ Workflows/ Protocols and;

Analytical GIS Products/Reports (Q4-2021)

15 January 2021

10%

D8-Fully functional Interactive GIS web-portal including Manual of operations/ Workflows/ Protocols

28 February 2022

10%

D9-Analytical GIS Products/Reports (Q1-2022)

31 March 2022

10%

D10 - Analytical GIS Products/Reports (Q2-2022)

30 June 2022

10%

D11 - Assignment completion report

31 July 2022

5%

 

RECOMMENDED PRESENTATION OF OFFER

Interested individual consultant in the assignment must submit the following documents to demonstrate their qualification:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.
  4. Technical Proposal - Brief description of methodology on how s/he will approach and complete the assignment.

 

CRITERIA FOR SELECTION OF THE BEST OFFER

Individual consultants will be evaluated based on a cumulative analysis:

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

  1. Responsive/compliant/acceptable, and
  2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weighting: 70%

* Financial criteria weighting: 30%

 

Only candidates obtaining a minimum of 49 points in the technical evaluation criteria would be considered for the Financial Evaluation

 

  1. Technical Evaluation Criteria

Maximum Points

Weight %

Education

(25)

 

Bachelors degree, but preferably a Masters degree, disaster management, geography, natural resources management, environmental sciences, engineering, computer science or related field;

Bachelors degree – 18 points

 Masters degree – 25 points

 

25

25%

b) Knowledge and Experience

(45)

45%

At least three years of relevant work experience, ideally with Government Institutions, UN Agencies and/or international donors related to data management, GIS, web portal and knowledge in web-mapping and the use of programming language.

1 additional point for additional experience above 3 years

  • Less than 3 years’ experience – 0 point
  • 3 years’ experience – 10 points
  • 4 years’ experience – 12 points
  • 5 years’ experience – 15 points
  • 6 or more years’ experience – 20 points

 

20

20%

Experience in facilitating trainings to diverse groups, including to sub-national level counterparts.  Experience in organizing/leading discussions, facilitating a variety of events, workshops, working with government, local authorities, community groups as well as providing analysis and reporting;

10

10%

Experience undertaking similar projects and assignments in Timor-Leste. Previous expertise with the UN system or Government in Timor-Leste is an advantage;

10

10%

Tetum and English Language – excellent written and oral communication skills. In addition to excellent command of Tetum and English, ability to communicate in Portuguese and/or Bahasa Indonesian will be considered beneficial to the assignment.

5

5 %

Total Technical:

70

70%

Financial Proposal: 30%

30

30%

FINAL SCORE:

100

100%



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