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Consultancy – Financial Specialist, BMS/OFRM/FPMR
|Location :||Home based - expected to work during NY business hour and interactions with Kuala Lumpur as needed.|
|Application Deadline :||27-Jul-21 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||154 days within 7 months (output-based but coordinated with project activities|
|Expected Duration of Assignment :||154 days within 7 months (output-based but coordinated with project activities|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the global development network of the United Nations system that is on the ground in over 140 countries, with its Headquarters in New York, USA. The Bureau for Management Services (BMS) is a central Bureau tasked with the development of corporate strategies, policies, tools and systems in key cross-cutting management areas. Drawing on sound analytics and a risk-management approach, BMS supports the achievement of development results through management advice, innovative business solutions, and other corporate services in line with international best practices and evolving needs and expectations of development partners. BMS also ensures policy adherence in operations management within UN Rules & Regulations, safeguarding UNDP’s accountability vis-à-vis Member States and other stakeholders.
The Office of Financial Resources Management (OFRM) performs a pivotal role within BMS and within UNDP’s global finance function, partnering with Bureaux and Country Offices. The primary role of OFRM is to maintain the financial integrity of UNDP through providing financial leadership, supporting the efficient and effective management of its financial resources, promoting financial sustainability and responsible resource allocation in the context of a fluctuating funding environment. This is accomplished by the development and implementation of sound financial policies and practices, oversight of corporate financial management performance, and flexible scalable support to resource
allocation. OFRM is a key source of information for the Executive Board, General Assembly, to Partners and wider civil society. It supports transparency through the provision of on time and quality statutory and other financial reports that comply with international standards and regulatory guidelines.
OFRM ensures effective and efficient integrated resources management through a continuous and robust process comprising:
UNDP uses PeopleSoft ERP system, referred to internally as “Atlas” which was implemented in 2004 and comprises various modules including, Accounts Payable, Contracts Module (used for management of revenues and receivables), General Ledger, Treasury Module, Human Resources, Grants and Project Management, Bank-to-Book (B2B) and Asset Management modules. Given the decentralized nature of UNDP’s operations with presence in over 140 country offices, access to the Atlas is controlled via customized user profiles and access rights which permit users to access and perform specified functions in accordance with their approved access rights. UNDP has embarked on the process of migrating from the current PeopleSoft ERP to Oracle Cloud ERP to improve internal processes and keep up with evolving industry standards. The Cloud ERP project is in the design phase. The system is expected to go-live on 1 Jan 2022 for the core modules and the functionality is expected to be rolled-out gradually within the HQ and the Bureaus and to the country offices in phases. The system stabilization and staff support activities requiring expert input will continue till at least Q2, 2022. The Chief Financial Officer (CFO) is responsible for the implementation of financial processes in the Oracle Cloud ERP.
Due to the central role FPMR plays in the accounting function at UNDP, FPMR will be heavily involved in the implementation of the Oracle Cloud ERP including the review and configuration of the new ERP and will play a key role in the configuration of all modules in the new ERP that result in recording of financial transactions.
FPMR is looking to hire a consultant to support the unit to undertake specific functional and technical work to support project milestones related to the financial management activities.
Duties and Responsibilities
A consultant is sought to support BMS/OFRM/FPMR ERP activities related to the implementation of the Oracle Cloud ERP. Specifically with reference to the ERP implementation, the consultant’s work with cover the following areas of the Cloud ERP Project:
Expected outputs and deliverables: in line with the scope of work above and specific bullet points.
Key competencies required:
Required Skills and Experience
Required Skills and Experience
Bachelor’s University Degree in Business Administration, or Finance/Accounting or other relevant technical/quantitative area.
The application package containing the following (to be uploaded as one file):
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.
The financial proposal shall specify a total lump sum amount, and payment terms around the specific and measurable deliverables of the TOR. Payments are based upon output, i.e., upon delivery of the services specified in the TOR, and deliverables accepted and certified by the technical manager.
Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical evaluation - Total 70% (70 points):
Having reviewed applications received, UNDP will reach out to the the top shortlisted candidate.
Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.
Financial evaluation - Total 30% (30 points)
The following formula will be used to evaluate financial proposal:
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
The consultant will work under the guidance and direct supervision of the direct supervisor is the Chief, Financial Business Advisors and will be responsible for the fulfilment of the deliverables as specified above.
The Consultant will be responsible for providing her/his own laptop.
Payments are based upon output, i.e., upon milestone delivery of the services specified above and deliverables accepted and upon certification of satisfactory completion by the manager.
The work week will be based on 35 hours, i.e., on a 7-hour working day, with core hours being between 9h00 and 18h00 daily.
The payments should be backloaded to ensure consistency of the interim milestones with the final deliverable and the realization of the plans.
OFRM recognizes the large scale of the project and inherent dependencies of various elements on the assignment. The delivery, timeliness and the quality of the specific milestones will be evaluated against the overall project status without prejudice to the consultant.
Annexes (click on the hyperlink to access the documents):
Annex 1 - UNDP P-11 Form for ICs
Annex 2 - IC Contract Template
Annex 3 – IC General Terms and Conditions
Annex 4 – RLA Template