SPECIAL ASSISTANT TO THE RC


Location : Suva, FIJI
Application Deadline :25-Jul-21 (Midnight New York, USA)
Type of Contract :IPSA (Short-Term)
Post Level :IPSA-10
Languages Required :
English   French  
Expected Duration of Assignment :5 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Travel:

a) UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.

b) Include any official travel expected to be associated with performing the functions 

Office/Unit/Project Description 

With the 2030 Agenda for Sustainable Development at its core, and in response to the General Assembly resolution 71/243 on the quadrennial comprehensive policy review of operational activities for development of the United Nations system, the UN Secretary General’s report (December 2017) “Repositioning the United Nations development system to deliver on the 2030 Agenda: our promise for dignity, prosperity and peace on a healthy planet” puts forward a comprehensive proposal on further improvements to the resident coordinator system to ensure more coherent, accountable and effective support for the 2030 Agenda. This was further reinforced by General Assembly resolution 72/729 of 1 June 2018, which gave the Secretary-General the mandate to implement the repositioning.

A reinvigorated resident coordinator (RC) system is at the centre of a repositioned United Nations Development System. While the System has been instrumental in driving coherence on the ground over the past four decades, it is now insufficiently robust to respond to the needs of the 2030 Agenda. The report stresses that Resident Coordinator Offices will need to be adequately staffed to ensure sufficient substantive capacities to lead United Nations Country Teams. The core capacity will include expertise in coordination and strategic planning, economics, tailored policy support, results monitoring and evaluation, and strategic partnerships, plus a robust standing communications capacity within United Nations country teams.

This IPSA position is expected to support the Office of the Resident Coordinator in MCO Fiji, with the new skillset and competencies required to deliver on the 2030 Agenda. In particular, the candidate will bring substantive experience and knowledge on planning, coordination and management; particularly experience in organizing and managing meetings and preparing written summaries for further follow-up activities. The candidate should have the necessary skills to analytically review information and identify priority matters that need to be urgently addressed, including on advising options. Further key areas of technical knowledge and skills required from the candidate include experience in undertaking programmatic analysis, high-level advice, and management.

4.Institutional Arrangement

Identify the direct supervisor (s) the Contractor and attach a general overview (or Organigram) in an Annex to show the position of this function within the office and unit structure (without indicating names of individuals).

The Consultant will physically work from the United Nations Resident Coordinator’s Office (RCO) and will report directly to the Resident Coordinator in Fiji MCO and will maintain aclose working relationship with the Development Coordination Officer, Strategic Planning and RCO Team Leader 


Duties and Responsibilities

Scope of Work 

a)Briefly describe the required activities (scope, location, subjects, etc.) and other information that will help prospective Contractors understand the nature of the work 

  • Front Office Management
  • Provide substantive support to the Resident Coordinator (RC) on the planning, coordination and management. 
  • Keep the RC informed on all matters requiring his/her personal attention, assist in formulating options as to how those matters might be handled, and ensure appropriate follow-up, as directed.
  • In close coordination with the Executive Assistant to the RC, assists in planning the RC’s schedule and mission, participates in relevant meetings, preparing notes for file. 
  • Organize and manage the RC’s meetings and mission events, prepare written summaries and ensure follow-up activities, as appropriate.
  • Analytically review information received by the RC and the management and identify priority matters that need to be urgently addressed, advising options.
  • Draft and review substantive correspondence for the RC, as well as, draft and clear briefing notes and talking points, including communication to inform UN Country Team meetings. 
  • Support RCs communication (both internal and external) efforts, in close collaboration with RCO Communications Analyst and UN Communications Group. 
  • In close collaboration with the RC and Team Leader, facilitate communication and information flow between RC/RCO and UNCT; facilitate substantive preparation for UNCT meetings, draft minutes, follow up on decisions.

 

b)If applicable, include any relevant  literature/data/information/policy framework that may be required for each activity.   

  • Conduct research, review and situation analysis of key documents, including on political, social and economic developments in countries under MCO coverage and the South Pacific.
  • Prepare high quality documents summarizing the developments and trends in the UNPS areas of Cooperation.
  • Support country programming processes and products, including the UNPDF, CCA and Joint Programming and Programmes, in close coordination with RCO Team Leader, RCO Economist and RCO Partnership Specialist.
  • Maintain regular dialogue with key national partners, including key ministries (MoFA, Ministry of Economy, among others) and function as a liaison of the RC with Government entities and development partners.
  • Assist in the preparation of reports on good practices or any other analysis or data related to UNPS implementation; as well as good practices in partnerships and collaborative relationships. 
  • UN Coordination and Knowledge Management 
  • In cose coordination with RCO Team Leader, contribute to UNCT reporting requirements within the UN System, following United Nations Sustainable Development Group’s guidelines and annual requirements.
  • Contribute to the annual reporting cycle for the UNPS in close cooperation with the UNPS coordination structure.
  • Support the coordination of the RC and RCO Work Plan, based on assessments and other identified priorities and strategies, under the guidance of the RC.
  • Facilitate knowledge building, knowledge exchange and knowledge management for the UNCT and RCO. 
  • Develop tools and systems to enhance knowledge networking, sharing of best practices and technical expertise within the UN System.
  • Identify, analyze and monitor developments and emerging trends with respect to the implementation of the UNCT’s mandate in the region and the UN Pacific Strategy (UNPS). 

Expected Outputs and Deliverables

•Monthly progress reports detailing achievements across key areas of work. 

Duration of the Work

• Duration of work will be for 4 months

• Consultant will be engaged for the full 4 months August 2021 to December 2021 

Duty Station

Location: Consultant is expected to be based in Suva, Fiji during the duration of this assignment. 


Competencies

PROFESSIONALISM:

Shows pride in work and in achievements; Demonstrates professional competence and
mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and
achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.


COMMUNICATION:

Speaks and writes clearly and effectively; Listens to others, correctly interprets messages
from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way
communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.

TEAMWORK:

Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely
valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda;
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


CREATIVITY:

Actively seeks to improve programmes or services; Offers new and different options to solve
problems or meet client needs; Promotes and persuades others to consider new ideas; Takes calculated risks on new and unusual ideas; thinks "outside the box"; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches.

JUDGEMENT/DECISION-MAKING:

Identifies the key issues in a complex situation, and comes to the heart of
the problem quickly; Gathers relevant information before making a decision; Considers positive and negative
impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the
Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.


Required Skills and Experience

 

Min. Academic Education

The consultant should have an advanced university degree in social sciences, international relations, development studies, business or related field.

Min. years of relevant Work experience

A minimum of five years of relevant paid working experience at the national or international level including 3-5 years of working experience in a eveloping country, preferably in the Pacific Region. Knowledge and experience in the UN and the UN Resident Coordinator System would be a distinct advantage. Understanding of the mandate and role of the UN will be considered an advantage.

Required skills and competencies

Experience in providing substantive executive support to the head of office.   

Experience in managing communications strategies, including but not limited to in-flow and out-flow of information.

Desired additional skills and competencies

Substantive experience in policy analysis and advisory services.

Required Language(s) (at working level)

English and French are the working languages of the UN Secretariat. For this position, fluency in English, French and/ or any other required language is required. Knowledge of another UN official language is an advantage.

 



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