National Consultant to provide expert support to development of platforms and coalitions of the MSME Business Membership Organizations (up to 5 coalitions)


Location : Home-based, UKRAINE
Application Deadline :17-Aug-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English   Russian  
Duration of Initial Contract :6 months from the start date with the probability of extension (August 2021 – February 2022)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Micro- small and medium-sized enterprises (MSMEs) provide work for more than 4 million people in Ukraine and generate about 20% of the country’s GDP. The Government of Ukraine has been increasing its efforts to undertake economic reforms and create a business enabling environment for enterprises, strengthen the position of MSMEs in the economy. Business membership organizations (BMOs) – an essential component of the business support infrastructure faces several challenges which are due to weaknesses of the BMO sector and low capacity, sustainability, and maturity of BMOs in terms of service provision strategy alignment and low level of awareness and understanding of existing and/or potential benefits of BMOs among current and potential member businesses.

During the period 2015 – 2018, in cooperation with the Ministry of Economic Development and Trade and with the financial support from Switzerland, UNDP supported BMOs through the “Strengthening SME Business Membership Organizations” project.

Building on the experience and lessons learned, a key focus of the Project Phase II is to ensure the sustainability and scaling-up of the positive results achieved during the First Phase, in particular, enhance growth and competitiveness and strengthen the voice of MSMEs in Ukraine through more professional, demand-driven and client-oriented Business Membership Organizations. The Project aims to expand BMO coverage throughout Ukraine and is expected to positively impact their ability to attract members, promote constructive cooperation with governmental structures, and contribute to policy development leading to MSMEs sector growth.

20 Partner BMOs have been selected as the result of a competitive process based on clear and transparent criteria and will be delivered tailored support to improve their institutional, organizational, financial, as well as communication capacities to represent the interests of the private sector.

In addition to 20 selected partner BMOS, the Project will provide follow-up support to 7 partner BMOs engaged under Project Phase I, which will be additionally trained to serve as hubs or platforms for the cooperation of the wider BMO community, thus spreading further the experience and knowledge obtained in Phase I and contributing to MSME sector consolidation.

One of the roles of the BMOs is to represent the interests of the MSMEs in the public-private dialogue. At the same time the most of BMOs lack capacity in the formulation of positions/proposals for advocacy and public-private dialogue in view of their small size, lack of representation and limited resources. To be effective in this role the BMOs should build cooperation and coalitions across the BMO sector, as well as establishing synergies and partnerships with the think tanks, NGOs and other stakeholders.

Effectiveness of the public-private dialogue at all levels would depend primarily on the capacity of BMOs to jointly promote their role on all levels and advocate for better business climate and on capacity of the authorities to incorporate and provide feedback on private sector inputs. The coalitions and networks of the BMOs and business support organizations have a potential to become a platform for advocating interests of micro- and small businesses at the national level. This is why the Project seeks to hire the Consultant to provide the expert support to BMOs uniting their efforts and resources into coalitions to promote interests of the MSME, and to build the capacity of the coalitions to be the platform for the effective public-private dialogue.

The incumbent will promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behavior, including sexual harassment, sexual exploitation and abuse.


Duties and Responsibilities

2. MAIN OBJECTIVES OF THE ASSIGNMENT

The main objective of the assignment is to assist the existing and/or accruing coalitions of selected 27 BMOs to plan and coordinate their advocacy activity (up to 5 coalitions); to coach and support the selected BMOs in building coalitions to achieve their common advocacy goals; to support the selected BMOs in developing, establishing and promoting the standards of quality and representativeness for MSME BMOs as competent actors of private sector in the public-private dialogue; to select one coalition uniting BMOs from all over Ukraine including some of selected 27 partner BMOs for Project’s approval, and support it in its transformation into a full-fledged platform for the public-private dialogue at the national level.

 

3. DESCRIPTION OF RESPONSIBILITIES/SCOPE OF WORK

Under the direct supervision of the Project Manager, the Consultant will work to support the coalitions of the BMOs. In particular, the Consultant will:

  1. Develop and deliver the series of educational webinars for selected BMOs on the definition and nature of coalitions, the difference between the coalitions and consortiums, cooperatives, and other forms of voluntary associations of enterprises and organizations to protect their rights and advocate for common interests;
  2. Review existing coalitions in Ukraine within the participation of at least one of 27 partner BMOs and select the national coalition with the potential to become the platform for the Public-Private Dialogue (PPD) at the national level and submit it for Project’s approval. After the Project’s approval the Consultant provides its full expert support to the coalition (the national coalition – further);
  3. Provide the BMO coalitions with recommendations and expert support of the strategic planning process:
    1. Facilitate the revision of the members – organizations of the national coalition, possible division of the members into two categories, one – for actual MSME BMOs, and another – for all other organizations (NGOs, enterprises, think tanks, etc.), establishing the membership policy in the national coalition;
    2. Support the selected partner BMOs in becoming the active members of at least one coalition (joining and signing of the memorandum to formalize the principles of their cooperation and coordination with the network/coalition);
    3. Support the BMO coalition in developing its advocacy plan – for launching its own advocacy campaigns, and supporting/joining the advocacy campaigns of other partnering organizations;
    4. Support in developing the package of services of the selected national coalition (advocacy campaigns, regulatory expertise, incubation capacity development programs for BMO leaders).
  4. Facilitate the development of the policy and mechanism of Interaction of MSME BMO coalitions with the Government and their participation in the Public-Private Dialogue, reflected in Draft Regulations (Order);
  5. Support the working meetings of the selected BMOs on developing, establishing, and promoting the standards of quality and representativeness for MSME BMOs as competent actors of the private sector in the public-private dialogue (within the long-term training program for selected BMOs);
  6. Develop the intervention concept to mobilize resources for implementation of the MSME BMO coalition strategy;
  7. Advise on the promotion of the role of BMOs and demand on BMOs among the entrepreneurs and broad public (in line with promo campaign).

 

To ensure the delivery of the above tasks, the Consultant will:

  • Liaise and ensure constant communication/coordination with the UNDP project team regarding all aspects of the assignment;
  • Submit all the deliverables for review, comments, and approval to the UNDP project team as requested;
  • Hold consultations with the UNDP project team as requested;
  • Ensure the mainstreaming of gender equality and women’s empowerment considerations in activities, promote a safe and enabling environment free of any kind of discrimination and abusive behavior, and use the principles of gender-responsive communications in line with the UNDP corporate standards.

 

4. DELIVERABLES

The approximate timeframe is 100 working days within 6 months. The Consultant should provide the following deliverables:

 

Diliverable

Timeline

1.

Detailed work plan for the assignment

5 working days from the contract signature

2.

The updated list of the members of the MSME BMOs coalitions provided;

One national coalition with the potential to become the national platform for the Public-Private Dialogue selected by the consultant and submitted for Project’s approval;

2-years Operational Plan for the selected national coalition’s activities shaped;

At least one coalition policy (e.g. Membership/Operational Manual/Ethic Code) of the national coalition developed;

The package of services of the national coalition for 2021 (advocacy campaigns, regulatory expertise, incubation/networking/capacity-building programs for BMO leaders) is formulated.

August 31, 2021

3.

At least 3 products (Business Development Services) of the national coalition developed;

Advocacy plan for at least one own advocacy campaign endorsed by the coalition;

At least 3 developed Concepts on implementation of the coalition’s projects for further submission by the coalitions to donors ;

The series of educational webinars for selected BMOs on the specifics and nature of the coalitions (three webinars, two hours each) is delivered;

The list and profiles of network members are specified and placed on the national coalition web portal.

 

September 30, 2021

 

Tranche 1 – 20%

4. 

At least one Advocacy/Promotion Campaign of National coalition launched (e.g. the role of BMOs);

At least one position paper developed by the MSME BMOs coalition;

At least one service product sold and implemented (e.g.: incubation/capacity building/networking programs for BMO leaders, Regulatory capacity for Hromadas).

 

November 30, 2021

5.

Mechanism of Interaction of MSME BMO coalitions with the Government and their participation in the Public-Private Dialogue is proposed (Workshop on PPD mechanism for a joint group of EEPO, SRS, MEDTA and MSME BMOs coalitions facilitated, Concept paper elaborated);

At least 5 working meetings of the selected BMOs on developing, establishing, and promoting the standards of quality and representativeness for MSME BMOs supported;

At least one advocacy campaign was joined and supported by the national coalition;

Information on major MSME BMOs advocacy campaigns gathered, position papers of MSME coalitions, specified and placed on the national coalition web portal.

 

December 23, 2021

 

Tranche 2 – 50%

6.

At least one developed project concept has been considered by the donor project;

At least 10 BMOs financially supported the implementation of activities;

At least 15 of selected 27 BMOs signed the memorandums of joining or creating the coalitions;

Case study of coalition strategic planning process developed and published on the national coalition portal.

February 28, 2022

 

Tranche 3 – 30%

 

5. PAYMENT SCHEDULE

UNDP will pay the negotiated amount in tranches according to the following payment schedule:

20% - upon successful completion of the Deliverables 1-3.

50% - upon successful completion of the Deliverables 4-5.

30% - upon successful completion of the Deliverables 6.

The payments will be processed upon the full completion and acceptance of contractual obligations whereupon the Project Manager (Supervisor) signs the certification of acceptance.

 

6. MONITORING/REPORTING REQUIREMENTS

The Consultant will work under the overall supervision of the Project Manager and in close cooperation with the Project staff and partner BMOs.

Work-progress reporting/monitoring meetings will be held with the Consultant on a regular basis.

The consultant will interact with UNDP to receive any clarifications and guidance that may be needed. He/she will also receive all necessary informational and logistical support from the Project. The Consultant will duly inform UNDP of any problems, issues or delays arising in the course of implementation of assignment and take necessary steps to address them.

UNDP will be the final authority to control the quality and evaluate the work. The satisfactory completion of each of the deliverables shall be subject to the endorsement of the Project Manager. Each deliverable will be delivered in a draft for comments and feedback before finalization. No reports or documents should be published or distributed to third parties without the approval of UNDP.

All reports and results are to be submitted to the UNDP in electronic form (*.docx, *.xlsx, *.pptx, and *.pdf or other formats accepted by UNDP). The intermediate and Final reports should be submitted in English.


Competencies

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favouritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.


Required Skills and Experience

7. EXPERIENCE AND QUALIFICATIONS REQUIREMENTS

The consultant should possess the following qualifications:

  • At least Master’s/Specialist degree or equivalent in Economics, Business Administration, Finance, International Relations, Management, Law, Social Sciences, Public Administration, Political Science, or other relevant areas;
  • At least 7 years working experience in economic and social development analysis, SME development, public policy analysis, and research, government relations;
  • At least 3 years of experience in consulting BMOs on advocacy, SME development;
  • Proven experience of drafting analytical reports, studies, and/or policy proposals related to SME development, SME policy, business support infrastructure, BMOs, advocacy campaigns for SMEs (at least 2 samples of different types of papers prepared or co-authored, with proven authorship – analytical reports, policy papers, research, studies);
  • Public service experience would be an asset;
  • Working experience with UN-funded programmes or other international technical assistance projects would be an asset;
  • Fluency in Ukrainian, Russian and working English is required; fluency in English will be an asset.

 

8. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Applicants shall submit the following documents:

Required

 

P11 or CV, including information about past experience in similar projects/assignments and contact details for referees.

 

At least 2 samples of different type of papers related to SME development, SME policy, business support infrastructure, BMOs, advocacy campaigns for SMEs, prepared or co-authored, with proved authorship – analytical reports, policy papers, research, studies

 

Financial proposal

 

Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP

 

UNDP documents templates can be downloaded from the following link:

https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0  

Please combine your CV, financial proposal and other necessary information in one PDF file and upload the document when submitting the application. Incomplete applications will not be considered.

 

9. FINANCIAL PROPOSAL

 Lump sum contract

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, a number of anticipated working days per each deliverable, as well as a reference professional daily fee).

Travel costs

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Logistics arrangements for the events, where participation of the Consultant is requested by UNDP as per this TOR, to be provided by UNDP and shall not be included in the financial proposal.

 

10. EVALUATION CRITERIA

Technical evaluation – Total 70% (max 70 points)

Criteria A: Educational background – 5 pts max

  • At least Master’s / Specialist degree or equivalent in Economics, Business Administration, Finance, International Relations, Management, Law, Social Sciences, Public Administration, Political Science, or other relevant areas) – 5 pts;

Criteria B: Work experience – 35 points max

  • At least 7 years of practical experience in economic and social development analysis, SME development, public policy analysis, and research, government relations – 18 pts max

{18 points – 10 years and more; 16 points- 8-9 years; 14 points – 7 years};

  • At least 3 years of experience in consulting BMOs on advocacy, SME development – 15 pts max

{15 points – 5 years and more; 13 points – 3-4 years};

  • Public service experience would be an asset;

{1 point – Yes; 0 point – no experience}

  • Previous experience of working with UN agencies or donor-funded programmes would be an asset

{1 point – Yes; 0 point – no experience}

Criteria C: Technical Skills – 20 points max

Writing and Analytical skills – 18 points max:

Proven experience of drafting analytical reports, studies, and/or policy proposals related to SME development, SME policy, business support infrastructure, BMOs, advocacy campaigns for SMEs (at least 2 samples of different types of papers prepared or co-authored, with proved authorship – analytical reports, policy papers, research, studies):

{18 pts – the proposed reports or papers are clear, concise but rich in content, demonstrates the expertise of the candidate; proposed presentation of the material is relevant and shows Expert’s understanding of the ultimate need of the exercise; 9 pts – the proposed report or paper contains irrelevant or inapplicable pieces of information, and shows a general understanding of the subject. The text requires acceptable level of adjustment and clarification; 0 pts – provided samples are not relevant and do not demonstrate understanding of the subject and expertise of the applicant. The text requires considerable adjustment}.

Language Skills 2 points max:

Fluency in Ukrainian, Russian and working English is required

{2 points – Ukrainian, Russian and fluent English; 1 point – Ukrainian, Russian, and working English}

Criteria D: Interview – 10 points max

Only those candidates obtaining a minimum of 42 points for Criteria A-C will be shortlisted and invited to the interview. During the interview, the applicant will be requested to provide the relevant practical and well-elaborated examples proving their experience as per the below criteria:

Criteria 1 – max 3 points:

  1. elevant examples confirming prior experience and expertise of the candidate in executing similar assignments, including the economic and social development analysis, MSME BMO development and support, public policy analysis, delivering training.

Criteria 2 – max 4 points:

Relevant theoretical expertise (MSME policy, non-commercial lobbying, Public-Private Dialogue) and proper vision for its application within the current assignment.

Criteria 3 – max 3 points:

Relevant professional skills for MSME development, public policy analysis, and research, interaction with governmental actors, developing and implementing advocacy campaigns for small business interests, developing recommendations both for BMOs and governmental authorities.

Maximum available technical score – 70 points.

 

Evaluation method:

 Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.

Additional requirements for recommended contractor:

Recommended contractors aged 62 and older shall undergo a full medical examination including x-ray, and obtain medical clearance from the UN-approved doctor prior to taking up their assignment. The medical examination shall be paid by the consultant.

The BSAFE online security training course must be successfully completed prior to commencement of contract.



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