Background
BACKGROUND
The Contact Group on Sulu and Celebes Seas is a trilateral mechanism bringing together maritime law enforcement agencies from The Philippines, Indonesia and Malaysia. The Contact Group aims to strengthen cooperation and response to maritime threats in the Sulu and Celebes Seas which include kidnap-for-ransom and facilitation of terrorism support activity. The Contact Group has established a Working Group and have identified several areas for collaborative engagement. The Global Maritime Crime Programme (GMCP) of the United Nations Office on Drugs and Crime (UNODC) supports the Contact Group as the Secretariat and supports the implementation of recommendations within the mandate of UNODC.
In October 2020, GMCP virtually convened the fourth iteration of the Contact Group meeting to map and respond to maritime crime in the Sulu and Celebes Seas. The meeting brought together key maritime law enforcement actors from Indonesia, Malaysia and Philippines as well as other relevant national agencies, foreign missions, international organizations, academics, civil society and private sector actors to capture a comprehensive and shared understanding of maritime crime trends, threats and responses in the Sulu and Celebes seas. The meeting concluded by identifying a list of four (4) proposed action items to address some of the major challenges identified.
In particular, GMCP is supporting key recommendations of the Contact Group, including the following:
- to pilot the installation of a digitalized vessel identification system on maritime craft in the Sulu and Celebes Seas linked to the PCG vessel and crew registration database;
- Conduct of a Trilateral Coast Guard Regional Commanders Meeting (3SuluX); and
- Conduct of Virtual Tabletop Exercise based on Sulu Sea Scenario.
Along with the implementation of these action items are continuous discussions on ways forward based on emerging issues in the region.
OBJECTIVES OF THE ASSIGNMENT
The UNODC seeks a consultant to provide substantive direction, guidance and strengthen trilateral cooperation on maritime law enforcement efforts around issues impacting the Sulu and Celebes Sea region facilitated by the Contact Group.
The consultant shall moderate and support the overall coordination of the Contact Group Plenary and the quarterly Trilateral Coast Guard Regional Commanders Meeting. The Consultant shall likewise provide support in the activities under the Contact Group framework, such as assisting in the exploratory meetings on the proposed Contact Group agenda.
The consultant shall work closely with the GMCP Team, in particular, UNODC National Programme Officers (Maritime Crime) in Manila and Jakarta, and UNODC/GMCP Focal Point for Malaysia, and Programme Assistant supporting the Contact Group activities.
INSTITUTIONAL ARRANGEMENT
The consultant will perform its work under the supervision and report directly to the Regional Programme Coordinator of Southeast Asia and the Pacific of the Global Maritime Crime Programme of UNODC.
The consultant will work closely with the GMCP Team, in particular, UNODC National Programme Officers (Global Maritime Crime Programme) in Manila and Jakarta, UNODC/GMCP Focal Point for Malaysia, and Programme Assistant supporting the Contact Group activities.
Expected tangible and measurable outputs
Deliverable A – Completed concluding report of 5th Contact Group Plenary and quarterly 3SuluX meeting
- Deliverable B – Completed concluding report of the 6th Contact Group Plenary and quarterly 3SuluX meeting
Duty Station: Manila, Philippines
The consultant will be home based during this consultancy. In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work and travel of the Individual consultant shall be done within the guidelines and protocols set by the local and national government. Field work, meetings, and coordination shall be done in compliance with community quarantine policies.
Duration of work: 35 working days from August to November 2021 (schedule of report submissions and other related documents is as indicated in the Expected Outputs and Deliverables clause).
Regular updating/reporting to the designated coordinator assigned for the particular project is as stated above.
Travel: UNODC will cover the costs related to travel, including tickets, lodging and terminal expenses in cases when necessary travel is required.
Note: It is understood that the consultant would not hold UNODC responsible for any unforeseen or untoward incident during the duration of the consultancy service. It is recommended that the consultant secure his/her own insurance coverage during the conduct of the consultancy. The IC will report to UNODC the progress of the tasks agreed upon and closely consult with UNODC in carrying out the assignments.
SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS
- The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all-inclusive” (daily professional fees X number of person-days, communications, transportation, etc.) that could possibly be incurred by the Contractor should be factored into the final amount submitted in the proposal. Travel, as deemed relevant by UNDP and compliant with government guidelines on community quarantine, will be arranged and paid for by UNDP and should not be included in the financial proposal.
- Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Contractor must be ready to submit proof of insurance valid during the contract duration.
- The contract price will be a fixed output-based price. Any deviations from the output and timeline will be agreed upon between the Contractor and UNDP.
Payments will be done upon satisfactory completion of the delivery by target due dates. Prior to the release of payments, outputs will be certified by the Regional Programme Coordinator of Southeast Asia and the Pacific of the Global Maritime Crime Programme of UNODC.
Deliverables | Target Date | Fee Basis / Percentage |
Submission of concluding report on the 5th Contact Group and 2nd 3SuluX meeting, with summary of proposed activities and recommendations | 27 August 2021 | 50% |
Submission of minutes of the meeting for 6th Contact Group and 3rd 3SuluX meeting, with summary of proposed activities and recommendations Both reports need to be cleared by UNODC (Note: UNODC clearance may take up about 2-4 weeks after submission) | 25 November 2021 | 50% |
Note: If duty travels are expected/needed, UNODC will cover the cost of the airfare/accommodation. However, no DSA is to be provided. UNODC will make all the travel arrangements as necessary.
Duties and Responsibilities
SCOPE OF WORK
Under the overall supervision of the UNODC GMCP Programme Coordinator (Southeast Asia and the Pacific) based in Bangkok, the consultant will perform the following tasks for the period August to November 2021:
Deliverable A – 15 Days
- In close consultation with UNODC National Programme Officers (Maritime Crime) in Bangkok, Manila and Jakarta, work towards implementing the outcomes of the 4th CGSCS discussions.
- Serve as moderator for the 5th Contact Group Plenary
- Serve as moderator for the quarterly 3SuluX
- Convene regular meetings with the GMCP Team using virtual formats
- Submit a summary report of proposed activities and recommendations
Deliverable B – 20 Days
- Work towards implementing the outcomes of the 5th CGSCS discussions
- Provide briefing notes on maritime security threat assessment of the Sulu and Celebes Seas based on latest trends and news
- Provide overall support and coordination on the succeeding 3SuluX meeting and Contact Group Plenary meetings
- Submit a summary report of proposed activities and recommendations
EXPECTED OUTPUTS AND DELIVERABLES
The following task and deliverables table shall guide the Consultant’s work:
Deliverables/ Output | Estimated Duration to Complete | Target due dates | Review and Approvals Required |
Submit minutes of the meeting (5th Contact group Plenary and 3SuluX), with summary of proposed activities and recommendations |
Right after the meeting is conducted
Document may be submitted electronically |
27 August 2021 | UNODC GMCP Programme Coordinator (Southeast Asia and the Pacific) will review the reports, including: Confirmation and acceptance will be done by the Senior Policy Advisor |
Submit minutes of the meeting (6th Contact Group Plenary and 3SuluX), with summary of proposed activities and recommendations | Right after the meeting is conducted
Report is completed (on or before the end of the contract date)
UNODC clearance may take up 2-4 weeks after submission. Final payment ensues after clearance/ approval of reports | 25 November 2021 | UNODC GMCP Programme Coordinator (Southeast Asia and the Pacific) will review the reports, including: Confirmation and acceptance will be done by the Senior Policy Advisor |
Competencies
Corporate competencies
- Must have strong leadership and project management skills
- Must have an extensive background and understanding of the Philippine DRR, recovery, and resilience policies, programmes, and activities
- Must be detail-oriented
- Has excellent analytic skills especially in understanding complex information to produce evidence-based comparisons and conclusions.
- Excellent written and spoken English is required.
- Demonstrates integrity by modeling the UN's values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
- Treats all people fairly without favoritism.
Functional and technical competencies
- Ability to work in a diverse and multi-cultural environment;
- Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
- Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
- Demonstrates openness to change and ability to manage complexities
Required Skills and Experience
Offers will be evaluated based on the combined scoring method :
- Technical qualifications = 70%
- Financial Proposal = 30%
For the evaluation of the Technical Proposal, the selection of the successful consultant must be based on the following qualifications (with the appropriate obtainable points).
Technical Criteria | Obtainable Points (70 pts) |
Education Master’s degree in politics, international relations or security studies. (20 points for Bachelor’s degree; 24 points for Master’s or Bachelor’s Degree with more than 15 years work experience; plus 4 points for Doctoral or additional relevant professional training) | 28 pts. |
Experience Minimum ten years of experience at an advisory role in security and counter terrorism with a specific focus on activities in the Sulu and Celebes Sea region. (10 points for 10 years’ experience; additional point for additional year up to a maximum of 14 points) | 14 pts. |
Minimum ten years of proven experience in researching security issues in the Southern Philippines region. (10 points for 10 years’ experience; additional point for additional year up to a maximum of 14 points) | 14 pts. |
Minimum ten years of proven experience in working and/or engaging with international organizations, law enforcement agencies, local and national government units (10 points for 10 years’ experience; additional point for additional year up to a maximum of 14 points) | 14 pts. |
| Pass/Fail |
TOTAL | 70 pts. |
Only applications that will obtain a minimum of 50 out of 70 obtainable points will be qualified for the financial evaluation.
Recommended Presentation of Offer
Interested applicants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload of a maximum of one document.
- Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- UNDP Personal History Form (P11) or Curriculum Vitae (following the template attached) indicating all past experiences from similar projects or requirements, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided, and clearly stating the payment percentage as indicated in this TOR. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Interested applicants to note that personal Medical/health insurance (to be purchased by the individual at his/her own expense) is mandatory for the issuance of contracts. Upon award of the contract, the consultant must be ready to submit proof of insurance valid during the contract duration.
The following templates / Annexes and IC General Terms & Conditions can be downloaded from http://gofile.me/6xdJm/bE9TCw8fU:
- General Terms and Conditions for Individual Contract
- Letter of Confirmation of Interest and Availability
- P-11 form
In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.