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Roster for on-call Documenters (Filipino Nationals only)
|Location :||Philippines, PHILIPPINES|
|Application Deadline :||17-Sep-21 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One Year|
|Expected Duration of Assignment :||Three Years|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. With offices in more than 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.
Working in the Philippines for over 40 years already, UNDP continues to strengthen the country’s capacities at the national and local levels to promote democratic governance, sustainable management of natural resources, climate change adaptation, disaster risk reduction and management, and resilience and peacebuilding. In all its programmes, UNDP integrates human rights and gender equality, advocating that everyone should have equal access to the benefits of development
In supporting various projects and programmes, UN/UNDP conducts various workshops / events across the Philippines. The size and duration of the workshops / events may vary from small (10 resources and half a day) to large (100 resources and 5 days). In this context, UNDP Philippines is looking to contract multiple documenters who are based in different parts of the country to ensure the successful preparation and facilitation of the workshops.
Under the Long-Term Agreement (LTA) event documenters will be empaneled for different regions based on their current location (duty station) and these LTAs can be availed of by other UN agencies in Philippines under same terms and conditions.
Duties and Responsibilities
Roster Objective and Set-up
The overall objective to set up a Roster (On Call) is to facilitate and expedite the process by which UNDP will hire the services of documenters, once there are specific assignments in the next three years.
Scope of Work
If required, and for workshops that run on multiple locations - recompose, standardize, and prepare narrative from each documentation prepared by different documenters / project staff during the workshop activity breakout sessions.
Process Documentation Report with Annexes (initial draft and finalized draft after comments from the UN/UNDP requesting unit)
The Consultant shall report to the Project Manager of the hiring unit or his/ her authorized representative/s.
All submissions for the release of payments shall have a hard and soft copy of the documents. The final report will be reviewed by the Project Manager, who will provide co
mments and endorsement of the report.
Validity of the Roster
This roster will be valid for a period of 3 years. UNDP may issue long term agreements (IC contracts) for selected consultants depending upon the need of various projects. The initial contract would be for one year an option for renewal in the subsequent years which is contingent on a satisfactory performance evaluation.
UNDP seeks to employ facilitators working in all parts of the country and it is a requirement that facilitators are already based in that region.
Candidates are requested to clearly state in their technical proposal their area of expertise (such as Governance, Peace Building, Environment, Climate Change, Monitoring, Disaster Risk Reduction and Management, etc.) and geographic region where they are based, according to the below categorization:
Duty Station and Travel
The documenters on Roster are expected to attend the activities as scheduled in the different areas identified as venues. They might be required to travel outside their duty station (as identified in their proposal) for specific events and the documenters would make their own arrangements for travel and lodging. Payment of travel costs including tickets, lodging, etc. should be agreed upon, between the Hiring Unit of UN/UNDP and the documenter prior to travel. All travel related expenses will be reimbursed on actuals, upon submission of original receipts.
Roster Call-off mechanism:
UNDP will regularly monitor the performance of the IC, based on the following Key Performance Indicators (KPIs):
UNDP would conduct performance reviews of these IC every six (6) months, which might include meetings with the IC and feedback from other stakeholders.
If the documenter fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result in exclusion in the roster.
Required Skills and Experience
At least three (3) years of experience working in the development sector
At least three (3) events documentation engagements/ projects in the past (The Consultant to submit evidence, if possible sample of reports)
Proficient in English and Filipino Languages
UNDP will conduct a reference check for shortlisted candidates
Evaluation Method and Criteria
Individual Consultants will be evaluated based on the Cumulative Evaluation (technical + financial) methodology. The ranking of documenters shall be made based on proposals that are
a) responsive/ compliant/ acceptable; and
b) having received the highest cumulative score out of set of weighted technical criteria
c) Financial criteria as per below weightages (technical-financial): 70%-30%
Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
It is anticipated that UNDP will create the Roster multiple documenters to take care of various ongoing requirements at the same time.
Technical Criteria for Evaluation (Maximum 70 points)
Only candidates obtaining 70% of the total technical points (49 out of 70 points and 42 out of 60 points) would be considered for the Financial Evaluation.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
Note: Application will not be accepted, if all the above listed documents are not submitted.
The following templates / Annexes and IC General Terms & Conditions can be downloaded from
Price Proposal and Schedule of Payments
Consultant must send a financial proposal based on Daily Fee in Pesos (PHP).
For any clarification, please write to email@example.com