Consultant – PFM Trainer


Location : Suva, FIJI
Application Deadline :16-Sep-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Oct-2021
Duration of Initial Contract :01/10/2021 -31/05/022
Expected Duration of Assignment :80day

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Public Finance Management is throughout the Pacific a topic of importance for international and local partners equally. Numerous stakeholders, institutions and international actors have been engaged in reinforcing the frameworks, tools and actors linked to public monies management. Civil society actors, Parliament and Supreme Audit Institutions form oversight function in public financial management across the Pacific Islands region have been identify as an area requiring strengthening. A specific focus of UNDP in this regard is the parliament’s role in budget scrutiny; effective external audit of government budget execution by the supreme audit institutions, inclusion of citizens and civil society in budget processes, thorough and transparent parliamentary oversight of the external audit, and follow-up with government on recommendations.

 

Strengthening of public Finance Management and Governance in the Pacific Project (hereafter PFM) aims to strengthen oversight over public financial management in the Pacific region, though improving the budgetary scrutiny, public financial oversight and accountability capacities of parliaments, supreme audit institutions and civil society within the region, aligning with international public financial oversight and accountability standards, and fostering citizen engagement and oversight. Strengthening of Public Finance Management project is funded by the European Union (EU) and Implemented by the United Nations Development Programme (UNDP).

 

To adapt to the current situation including the closure of borders and relative uncertainty regarding the organisation of physical events and engagements, the PFM project has produced or is working on:

  • A fully online public finance management course;
  • Several publications to provide guidance, tailored Pacific case studies and approaches to on-going and emerging challenges;
  • Increase support to Supreme Audit institution in engaging with wide public and documenting results.

 

The proposed consultancy aims at developing and reinforcing all above mentioned activities.

Public Finance Management is throughout the Pacific a topic of importance for international and local partners equally. Numerous stakeholders, institutions and international actors have been engaged in reinforcing the frameworks, tools and actors linked to public monies management. Civil society actors, Parliament and Supreme Audit Institutions form oversight function in public financial management across the Pacific Islands region have been identify as an area requiring strengthening. A specific focus of UNDP in this regard is the parliament’s role in budget scrutiny; effective external audit of government budget execution by the supreme audit institutions, inclusion of citizens and civil society in budget processes, thorough and transparent parliamentary oversight of the external audit, and follow-up with government on recommendations.

 

Strengthening of public Finance Management and Governance in the Pacific Project (hereafter PFM) aims to strengthen oversight over public financial management in the Pacific region, though improving the budgetary scrutiny, public financial oversight and accountability capacities of parliaments, supreme audit institutions and civil society within the region, aligning with international public financial oversight and accountability standards, and fostering citizen engagement and oversight. Strengthening of Public Finance Management project is funded by the European Union (EU) and Implemented by the United Nations Development Programme (UNDP).

 

To adapt to the current situation including the closure of borders and relative uncertainty regarding the organisation of physical events and engagements, the PFM project has produced or is working on:

  • A fully online public finance management course;
  • Several publications to provide guidance, tailored Pacific case studies and approaches to on-going and emerging challenges;
  • Increase support to Supreme Audit institution in engaging with wide public and documenting results.

 

The proposed consultancy aims at developing and reinforcing all above mentioned activities.

Public Finance Management is throughout the Pacific a topic of importance for international and local partners equally. Numerous stakeholders, institutions and international actors have been engaged in reinforcing the frameworks, tools and actors linked to public monies management. Civil society actors, Parliament and Supreme Audit Institutions form oversight function in public financial management across the Pacific Islands region have been identify as an area requiring strengthening. A specific focus of UNDP in this regard is the parliament’s role in budget scrutiny; effective external audit of government budget execution by the supreme audit institutions, inclusion of citizens and civil society in budget processes, thorough and transparent parliamentary oversight of the external audit, and follow-up with government on recommendations.

 

Strengthening of public Finance Management and Governance in the Pacific Project (hereafter PFM) aims to strengthen oversight over public financial management in the Pacific region, though improving the budgetary scrutiny, public financial oversight and accountability capacities of parliaments, supreme audit institutions and civil society within the region, aligning with international public financial oversight and accountability standards, and fostering citizen engagement and oversight. Strengthening of Public Finance Management project is funded by the European Union (EU) and Implemented by the United Nations Development Programme (UNDP).

 

To adapt to the current situation including the closure of borders and relative uncertainty regarding the organisation of physical events and engagements, the PFM project has produced or is working on:

  • A fully online public finance management course;
  • Several publications to provide guidance, tailored Pacific case studies and approaches to on-going and emerging challenges;
  • Increase support to Supreme Audit institution in engaging with wide public and documenting results.

 

The proposed consultancy aims at developing and reinforcing all above mentioned activities.

Public Finance Management is throughout the Pacific a topic of importance for international and local partners equally. Numerous stakeholders, institutions and international actors have been engaged in reinforcing the frameworks, tools and actors linked to public monies management. Civil society actors, Parliament and Supreme Audit Institutions form oversight function in public financial management across the Pacific Islands region have been identify as an area requiring strengthening. A specific focus of UNDP in this regard is the parliament’s role in budget scrutiny; effective external audit of government budget execution by the supreme audit institutions, inclusion of citizens and civil society in budget processes, thorough and transparent parliamentary oversight of the external audit, and follow-up with government on recommendations.

 

Strengthening of public Finance Management and Governance in the Pacific Project (hereafter PFM) aims to strengthen oversight over public financial management in the Pacific region, though improving the budgetary scrutiny, public financial oversight and accountability capacities of parliaments, supreme audit institutions and civil society within the region, aligning with international public financial oversight and accountability standards, and fostering citizen engagement and oversight. Strengthening of Public Finance Management project is funded by the European Union (EU) and Implemented by the United Nations Development Programme (UNDP).

 

To adapt to the current situation including the closure of borders and relative uncertainty regarding the organisation of physical events and engagements, the PFM project has produced or is working on:

  • A fully online public finance management course;
  • Several publications to provide guidance, tailored Pacific case studies and approaches to on-going and emerging challenges;
  • Increase support to Supreme Audit institution in engaging with wide public and documenting results.

 The proposed consultancy aims at developing and reinforcing all above mentioned activities.


Duties and Responsibilities

Scope of Work

Reporting to the UNDP PFM Project Manager, the PFM Activity Coordinator Lead will be responsible for the design, planning, implementation and monitoring of project activities identified monthly. Specific responsibilities will include:

  • Ensure effective design, organization and implementation of agreed activities. Anticipated activities include PFM training, PFM technical support, additional activities will be identified and agreed upon in coordination with the consultant. In the case of trainings, the Activity Coordinator will tailor and deliver training according to the target audience and constantly review and, update and improve the online content to ensure it is relevant and representative fo needs and perspective of the Pacific; Anticipated training audience includes, CSOs, Sais and Parliaments as well as anti-corruption agencies;
  • Produce at least two publications: tentatively on the following topics:a) results and impact from SAI work including case studies, and b) SAI outreach and engagement initiatives in the Pacific including case studies and review of global literature to be refined and determined jointly with Project Manager;
  • Provide support on engagement with national partners and regional stakeholders, including PIFS, in the organisation of events and joint activities;
  • On the identified activities, the Activity Coordinator will ensure that administrative processes as well as technical inputs are planned and delivered in timely manner to effectively deliver the project activities by its end date (May 2022). the Activity Coordinator will ensure effective information flux, coordinating with local organizations and additional international consultants as well as the project’s team. The Activity Coordinator will track progress, oversee overall delivery and ensure highest standards in event organisation and delivery (mostly but not limited to online events).
  • Identifies lessons learnt, success stories and interesting facts and produce communication pieces (blogs, articles, infographics, report) after discussion with the project’s team;
  • Perform other duties as required including collaborating under the lead of the PFM Project Manager and Activity Coordinator Lead.

 

Expected Outputs and Deliverables

Deliverables

No. of days

1

Draft publication 1 tentatively defined as SAI results paper, with recommended case studies included;

10

2

Final publication 1 tentatively defined as SAI results paper, with recommended case studies included integrating all feedback from partners and project team and adapted to use for training and publication (including coordination of graphic design and infographics for report if necessary);

5

3

Draft publication 2 tentatively defined as SAI outreach paper, with recommended case studies included;

10

4

Final publication 2 tentatively defined as SAI outreach paper, with recommended case studies included integrating all feedback from partners and project team and adapted to use for training and publication (including coordination of graphic design and infographics for report if necessary);

5

5

Communication pieces (report, blog, else – at least 3) based on lessons learnt, success stories and/or other as agreed with project team

5

6

Report on stakeholders training and technical advisory including effective design, organization and implementation of agreed activities by relaying information, coordinating local organization and tracking progress – each training should have an individual report (minimum 10 maximum 15 training and summary of reports should be produced for quarterly and annual reports)

15

7

Follow-up stakeholder training and technical advisory including effective design, organization and implementation of agreed activities by relaying information, coordinating local organization and tracking progress and providing technical assistance

10

8

Support organisation of at least 4 events (with national partners and/or regional institution) by providing background notes, coordination and follow-up as well as handling agenda and speakers where necessary and under the leadership of the project manager. Facilitate session where relevant and provide logistical oversight and coordination.

10

9

Support drafting of Annual report of the PFM project (roughly 30 pages including pictures, excluding of financial and annexes) and final report of the PFM project (May 2022) including case studies and highlights extracted from interviews and research with regional and national partners.

10

 

Institutional Arrangement

The Consultant will report to the UNDP PFM Project Manager Effective Governance. Reporting and payment will be done on a monthly basis, using timesheets and referring to the deliverables of the contract.

 

The Consultant to provide their own IT equipment and access (computer and internet connection).  

 

Duration of the Work

The consultant will be required to work for a period of up to 80 days between September 2021 and May 2022

Duty Station

For this consultancy will require punctual physical presence during office hours at the UNDP Pacific office in Suva, Fiji when it re-opens. However given the current circumstances, applications from consultants accepting to work on the Pacific time zone will be accepted regardless of their location. Activity and calls timing will not be adapted to consultants living outside of the Pacific timezone.  Unforeseen travel might take place as borders re-open and will follow UNDP guidelines.


Competencies

Corporate competencies:

  • Demonstrates integrity and fairness by modelling UN values and ethical standards;
  • Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Display cultural, gender, nationality, religion and age sensitivity and adaptability.

 

Functional Competencies:

  • Demonstrated ability to work harmoniously in a multi-cultural environment;
  • Ability to work on own initiative as well as a member of a team and to work under pressure;
  • Excellent relationship management;

Excellent communication, facilitation, presentation and reporting skills; 


Required Skills and Experience

Education

  • A minimum of Bachelor’s in social sciences, Economics, audit or related field is required.

Experience

  • A minimum of 10 years of professional experience including in areas focusing on effective public finance with one or the other focus governance/democracy/oversight/citizen engagement, experience in the work of Supreme Audit Institutions a strong advantage;
  • Strong preference will be given to candidates with experience working regionally or internationally or having worked with a development/multilateral organization, candidates with senior functions in national institutions will be considered as well, as long as they demonstrate their role included training and capacity building of teams and/or outreach;
  • Good understanding of the development context and governance structure of the Pacific is required, public finance expertise is a strong advantage;
  • Evidence of publication, drafting experience and/or training and capacity building responsibilities should be included and will be considered a strong advantage;

 

 

Interested individual consultants must submit the following documents/information to demonstrate their qualifications to https://jobs.undp.org/cj_view_jobs.cfm. Failer to submit this document may result is disqualification .   

  • Letter of Confirmation of Interest and Availability for the duration of the assignment using the template provided in Annex II.
  • CV indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
  • Financial proposal, as per template provided in Annex II (in USD)

Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.

 

Incomplete, joint proposals and proposals sent to the wrong mailing address will not be accepted and only candidates for whom there is further interest will be contacted.

Individuals interested in this consultancy should apply and will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability using Annex II.

 

Annexes

  • Annex I - Individual IC General Terms and Conditions
  • Annex II – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template
  • For further information concerning this Terms of Reference, please contact UNDP Pacific Office by email: procurement.fj@undp.org.  

 



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