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International Consultant for the Terminal Evaluation of full-sized UNDP-GEF project
|Location :||Home-based with possible trip to Turkmenistan in case of ease of travel restrictions, TURKMENISTAN|
|Application Deadline :||21-Sep-21 (Midnight New York, USA)|
|Additional Category :||Crisis Response|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||Two months period from the start date of the assignment|
|Expected Duration of Assignment :||26 working days|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
In accordance with UNDP and GEF M&E policies and procedures, all full- and medium-sized UNDP-supported GEF-financed projects are required to undergo a Terminal Evaluation (TE) at the end of the project. This Terms of Reference (TOR) sets out the expectations for the TE of the full-sized project titled “Supporting Climate Resilient Livelihoods in Agricultural Communities in Drought-Prone Areas of Turkmenistan” (PIMS#5459) implemented through the Ministry of Agriculture and Environmental Protection of Turkmenistan. The project started on 15 June 2016 and is in its 5th year of implementation. The TE process must follow the guidance outlined in the document ‘Guidance for Conducting Terminal Evaluations of UNDP-Supported, GEF-Financed Projects: (http://web.undp.org/evaluation/guideline/documents/GEF/TE_GuidanceforUNDP-supportedGEF-financedProjects.pdf).
Turkmenistan is a water stressed country and has one of the harshest climates in the Central Asian region. Climate change modeling indicates significant increases in temperature and reduction in rainfall. Temperatures are expected to increase by 2°C by 2040, with precipitation declining across all agro-ecological zones by 8-17 percent between 2040 and 2100, which coupled with increase in temperature, will lead to a decrease in total volume of water availability that is likely to have a profound impact on agricultural production systems and local farmers. The long-term solution envisaged by the Government of Turkmenistan is to mainstream climate change adaptation at the community, district, provincial and national levels in order to secure climate resilient livelihoods in agricultural communities.
The project, ‘Supporting climate resilient livelihoods in agricultural communities in drought-prone areas of Turkmenistan’ started in June 2016 and is scheduled to finish in March 2022. The project is financed by the Special Climate Change Fund (SCCF), managed by the Global Environment Facility, and implemented through the United Nations Development Programme. Through knowledge management, investment, and policy reform, this project seeks to promote an integrated approach to efficient water management and climate resilient practices, reduces root causes of land degradation, and enhances local livelihoods. Grant financing from the SCCF amounts of US$ 3.046 million. Co-financing of US$20.0 million has been committed from various sources.
Through various interventions, the project aims to directly strengthen the adaptive capacity and reduce the vulnerability of around 40,000 to 50,000 persons (of which around 51.2% would be women) in the Lebap and Dashoguz velayats (provinces). Improved water efficiency and crop production systems will bring approximately 20,000 ha of agricultural and 500,000 ha of pastoral lands under climate resilient technologies resulting in a real net household income increase of at least 15 % for participating households.
The project’s activities are organized into three components:
Note: During the COVID pandemic lockdown in 2020, on April 6, 2021 the UNDP GEF Executive Coordinator approved the request of a six-months no-cost project extension considering the impact to the project pace. The closing date of the project shifted from September 17, 2021, to March 30, 2022.
The TE report will assess the achievement of project results against what was expected to be achieved and draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. The TE report promotes accountability and transparency and assesses the extent of project accomplishments.
The final evaluation will focus on the delivery of the project’s results as initially planned (and as corrected after the mid-term evaluation). The final evaluation will look at impact and sustainability of results, including the contribution to capacity development and the achievement of global environmental benefits/goals.
The Terminal Evaluation should also provide recommendations for follow-up activities, which require a management response prepared by the project team, which should be uploaded to PIMS and to the UNDP Evaluation Office Evaluation Resource Center (ERC).
TE Approach and Methodology:
The TE report must provide evidence-based information that is credible, reliable and useful.
The TE team will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Social and Environmental Screening Procedure/SESP) the Project Document, project reports including annual PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based evaluation. The TE team will review the baseline and midterm GEF focal area Core Indicators/Tracking Tools submitted to the GEF at the CEO endorsement and midterm stages and the terminal Core Indicators/Tracking Tools that must be completed before the TE field mission begins.
The TE team is expected to follow a participatory and consultative approach ensuring close engagement with the Project Team, government counterparts (the GEF Operational Focal Point), Implementing Partners, the UNDP Country Office(s), the Regional Technical Advisor, direct beneficiaries and other stakeholders.
Engagement of stakeholders is vital to a successful TE. Stakeholder involvement should include (where possible, given the COVID situation) surveys/questionnaires, focus group meetings and interviews with stakeholders who have project responsibilities, including but not limited to executing agencies, senior officials and task team/component leaders, key experts and consultants in the subject area, Project Board members, project beneficiaries, academia, local government and CSOs, etc. Additionally, the TE team is expected to conduct field missions to Turkmenistan, including the project sites in the Danew and Gorogly districts of Lebap and Dashoguz provinces, to meet with the local communities and beneficiaries if permitted by UNDP as per the SOPs under COVID-19 pandemic as well as COVID-19 regulations by the Government of Turkmenistan.
The specific design and methodology for the TE should emerge from consultations between the TE team and the above-mentioned parties regarding what is appropriate and feasible for meeting the TE purpose and objectives and answering the evaluation questions, given limitations of budget, time and data. The TE team must use gender-responsive methodologies and tools and ensure that gender equality and women’s empowerment, as well as other cross-cutting issues and SDGs are incorporated into the TE report.
As of 11 March 2020, the World Health Organization (WHO) declared COVID-19 a global pandemic as the new coronavirus rapidly spread to all regions of the world. Travel to Turkmenistan is restricted and travel in the country is also restricted, to follow UNDSS SOPs for domestic travels which may not permit UNDP contract holder to travel. If it is not possible to travel to or within the country for the TE mission then the TE team should develop a methodology that takes this into account the conduct of the TE virtually and remotely, including the use of remote interview methods and extended desk reviews, data analysis, surveys, and evaluation questionnaires. This should be detailed in the TE Inception Report and agreed with the Commissioning Unit. In case that the international consultant cannot travel to Turkmenistan, he/she will work remotely from his/her home country and provide guidance to, and receive support from, the National Consultant, who will do the field visit to the sites (if the travel is permitted). However, if the international consultant manages to come to Ashgabat, Turkmenistan, then his/her travel to other cities or project regions may or may not be materialized keeping current COVID-19 scenario in mind. The final decision to be taken at an appropriate time; the dates closer to the mission dates. No stakeholders, consultants or UNDP staff should be put in harm’s way and safety is the key priority.
If all or part of the TE is to be carried out virtually then consideration should be taken for stakeholder availability, ability, or willingness to be interviewed remotely. In addition, their accessibility to the internet/computer may be an issue as many government and national counterparts may be working from home. These limitations must be reflected in the final TE report.
The final methodological approach including interview schedule, field visits and data to be used in the evaluation must be clearly outlined in the TE Inception Report and be fully discussed and agreed between UNDP, stakeholders and the TE team.
The final report must describe the full TE approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the evaluation. The final report must also describe any limitations encountered by the Evaluation team during the evaluation process, including limitations of the methodology, data collection methods, and any potential influence of limitation on how findings may be interpreted, and conclusions drawn. Limitations include, among others: language barriers, inaccessible project sites (due to travel restrictions because of COVID), issues with access to data or verification of data sources, issues with availability of interviewees to engage in in- person meetings or virtually in the evaluation process, methodological limitations to collecting more extensive or more representative qualitative or quantitative evaluation data, deviations from planned data collection and analysis set out in the TOR and Inception Report, etc. Efforts made to mitigate the limitations should also be included in the Interim Evaluation report.
Duties and Responsibilities
Detailed Scope of the TE:
The TE will assess project performance against expectations set out in the project’s Logical Framework/Results Framework (All relevant templates will be shared with winner). The TE will assess results according to the criteria outlined in the Guidance for TEs of UNDP-supported GEF-financed Projects http://web.undp.org/evaluation/guideline/documents/GEF/TE_GuidanceforUNDP-supportedGEF-financedProjects.pdf .
The Findings section of the TE report will cover the topics listed below. The asterisk “(*)” indicates criteria for which a rating is required.
i. Project Design/Formulation:
ii. Project Implementation:
iii. Project Results:
iv. Main Findings, Conclusions, Recommendations and Lessons Learned:
The TE report will include an Evaluation Ratings Table.
Expected Outputs and Deliverables:
The TE Consultant shall prepare and submit:
*The final TE report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders. All final TE reports will be quality assessed by the UNDP Independent Evaluation Office (IEO). Details of the IEO’s quality assessment of decentralized evaluations can be found in Section 6 of the UNDP Evaluation Guidelines. http://web.undp.org/evaluation/guideline/ .
The principal responsibility for managing the TE resides with the Commissioning Unit. The Commissioning Unit for this project’s TE is the UNDP Country Office in Turkmenistan.
The Commissioning Unit will contract the evaluators and ensure the timely provision of per diems and travel arrangements within the country (if applicable) for the TE team. The Project Team will be responsible for liaising with the TE team to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
Duration of the Work:
The total duration of the TE will be approximately 26 working days over a time period of 9 weeks starting on 10/10/2021. The tentative TE timeframe is as follows:
The expected date start date of contract is 10/10/2021.
The TE assignment is expected to be home-based in case if current travel restrictions due to COVID-19 pandemic are not eased. However, in case if travel restrictions are eased it is absolutely essential that shortly after the start of the assignment the international consultant travels to Turkmenistan for a period of 2 weeks (10 working days, not including weekends) to meet with all relevant stakeholders and conducts field missions to Gorogly and Danew project sites.
The TE team will be held to the highest ethical standards and is required to sign a code of conduct upon acceptance of the assignment. This evaluation will be conducted in accordance with the principles outlined in the UNEG ‘Ethical Guidelines for Evaluation’. The evaluator must safeguard the rights and confidentiality of information providers, interviewees and stakeholders through measures to ensure compliance with legal and other relevant codes governing collection of data and reporting on data. The evaluator must also ensure security of collected information before and after the evaluation and protocols to ensure anonymity and confidentiality of sources of information where that is expected. The information knowledge and data gathered in the evaluation process must also be solely used for the evaluation and not for other uses without the express authorization of UNDP and partners.
Criteria for issuing the final payment of 40%:
A team of two independent evaluators will conduct the TE – one team leader (with experience and exposure to projects and evaluations in other regions) and one local team expert. The team leader will be responsible for the overall design and writing of the TE report. The team expert will assess emerging trends with respect to regulatory frameworks, budget allocations, capacity building, work with the Project Team in developing the TE itinerary, etc.
The evaluator(s) cannot have participated in the project preparation, formulation and/or implementation (including the writing of the project document), must not have conducted this project’s Mid-Term Review and should not have a conflict of interest with the project’s related activities.
The selection of evaluators will be aimed at maximizing the overall “team” qualities in the following areas:
Required Skills and Experience
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
All experts applying for this position are required to provide:
Note (Conflict of Interest): Any individual who participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) is ineligible to participate in this bidding.
Only those applications which are responsive and compliant will be evaluated. Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the financial proposal will weigh as 30% of the total scoring. The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.
When using this method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
Out of the maximum score, the score for technical criteria equals 70% - maximum 70 points, and for financial criteria 30%.
The technical evaluation will take into account the following as per the scoring provided:
Maximum available technical (education, experience and competencies) score – 100 points.
Templates of the following forms will be shared with the winner:
Additional requirements for recommended contractor:
Recommended contractors aged 65 and older, and if the travel is required, shall undergo a full medical examination including x-ray, and obtain medical clearance from the UN-approved doctor prior to taking up their assignment. The medical examination is to be cleared by the UN physicians, and shall be paid by the consultant.