Procurement Expert


Location : Home Based - Sarajevo, BOSNIA AND HERZEGOVINA
Application Deadline :27-Sep-21 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Duration of Initial Contract :October 2021 - March 2022 (up to 90 working days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 102034.

The United Nations Development Programme (UNDP) is the UN’s global development network, working in 177 countries and territories. In Bosnia and Herzegovina, UNDP is committed to helping the country through strengthened national and local capacities to carry out political, economic and social reforms and promote development. In the programmatic period 2021-2025, United Nations Sustainable Development Cooperation Framework will guide the work of authorities in Bosnia and Herzegovina (BiH) and the United Nations (UN). Commitment to work together and achieve priorities in BiH is expressed by: The 2030 Agenda for Sustainable Development and selected Sustainable Development Goals (SDGs), future accession to the European Union, the Joint Socio-Economic Reforms (Reform Agenda) 2019-2022, and the human rights commitments of BiH, including other agreed international and regional development goals, and treaty obligations and conventions.

The Public Enterprise Integrity Project (PEIP) is part of the Local Development Programme and is a Norway-funded initiative aimed at improving the performance and fiscal responsibility of public companies and institutions, operating primarily in Canton Sarajevo. The Project entails the design and administration of a series of in-depth reviews, looking at how key companies and institutions discharge their mandates and manage the public funding they are entrusted with. In addition to the reviews, the Project entails the design and deployment of a Corruption Risk Mapping tool, aimed at identifying the prospective corruption exposure of public entities, as well as a comprehensive capacity building programme for key personnel of both public corporations and line ministries, tasked with overseeing their work. 

As a critical component of its work, the Project is strenthening the oversight capabilities of the relevant line ministries in order to enable them to effectively steer, manage and control the discharge of critical public competencies through the targeted public enterprises. Accordingly, the Ministry of Communal Economy, Infrastructure, Physical Planning, Construction and Environmental Protection of Canton Sarajevo (the Ministry) seeks to conduct a review of public procurement practices across all of its key sectors and thematic areas, focusing in particular on communal affairs and the companies tasked with their conduct. The review will also produce recommendations on how procurement planning and implementation should be managed by the Ministry, and the associated public enterprises, in the future.

The purpose of this consultancy is thus to provide advisory assistance to the Ministry in the process of updating and improving its management of public procurement. To that end, an Expert will be engaged to review and propose improvements to key processes to ensure their efficiency as well as compliance with relevant legislation. 


Duties and Responsibilities

The consultant will perform following tasks:

Task 1 – Conduct review of procurement practices employed by the Ministry and the seven communal enterprises

Firstly, the Expert will become fully acquainted with all the relevant documents, both internal and external, that govern the implementation of public procurement processes by the Ministry and the seven companies. These will include, but are not limited to, the relevant laws and by-laws, regulations, standard operating procuredes and executive decisions. In the conduct of this task, the Expert will:

  • Collect a representative sample of procurement processes conducted by the Ministry’s organizational units and the seven enterpirses over the past 24 months;
  • Implement a process review to establish common process features and characteristics;
  • Evaluate processes to establish their efficiency and effectiveness;
  • Provide report on review findings

The time foreseen for this task is up to 30 days and will be delivered by December 31, 2021.

Task 2 – Provide actionable recommendations to senior ministry leadership and corporate managers

As part of this task, the Expert will:

  • Formulate and discuss recommendations with working-level counterparts in the Ministry and the seven enterprises;
  • Develop action plan to improve the conduct of public procurement processes by the Ministry and the enterprises;
  • Secure endorsement of action plan by senior leadership, corporate management and the UNDP Project Team.

The time foreseen for this task is up to 20 days and will be delivered by February 28, 2022.

Task 3 – Support implementation of recommendations

  • Provide technical assistance to key ministry sectors and corporate managers in the process of implementing recommendations;
  • Draft compliance reports for senior ministry leadership and UNDP Project Team;
  • Develop final report assessing the state of implementation of recommendations.

The time foreseen for this task is up to 30 days and will be delivered by May 30, 2022.

Deliverables/outputs

#

Deliverables / Outputs

# of Days per Task

Due Date

Percentage

 1.

Task 1 – Conduct review of procurement practices

Report on review findings approved by UNDP
 

22 days

December 31, 2021

22%

 2.

Task 2 – Provide actionable recommendations

Action plan approved by UNDP

23 days

February 28, 2022

23%

 3.

Task 3 – Support implementation of recommendations

Compliance report approved by UNDP

22 days

May 30, 2022

22%


Competencies

Corporate competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment

Functional competencies:

  • Strong interpersonal skills, communication and diplomatic skills, ability to work in a team
  • Openness to change and ability to receive/integrate feedback
  • Ability to work under pressure and stressful situations
  • Strong analytical, reporting and writing abilities
  • Excellent public speaking and presentation skills


Required Skills and Experience

Academic Qualifications/Education:

  • BSC degree in law;
  • advanced degree would be considered as an asset.

Experience:

  • Minimum 5 years of professional experience in working with public sector and public enterprises in particular;
  • Strong background in public procurement legislation and operations;
  • Experience in providing training, coaching and mentoring services:
  • Experience working with multilateral organizations and UN system preferred.

Languages Requirements:

  • Knowledge of local languages (excellet writing, editing and communication skills).

Longlisting/Shortlisting Criteria

Qualifications as stated in the ToR

Criteria:

Points

Relevant Education

max 40 points
30 points allocated for BA/BSc degree
+ 5 points for MSc/MA
+ up to 5 points for PhD 

Relevant professional experience

max 50 points 

Prior work experience with UNDP/UN Agencies

max 10 points 

Technical Evaluation Criteria

Criteria:

Points

Rating based on Qualifications

20%

Minimum 5 years of professional experience in working with public sector and public entreprises in particular

25%

Strong background in public procurement legislation and operations

25%

Submitted methodology

30%

Evaluation

Individual  will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

  • * Technical Criteria weight-70%
  • * Financial Criteria weight- 30%

Interested candidated must submit the following documents/information to demonstrate their qualifications:

  • Personal CV/P11, including past experience in similar projects and at least 3 references;
  • Explaining why they are the most suitable for the work;
  • Provide a brief methodology on how they will approach and conduct the work; 

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

  • For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
  • Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.



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