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National Consultant for the Review, Enhancement and Deployment of the Lao Disaster Information (LaoDi)
|Location :||Vientiane, LAO PDR|
|Application Deadline :||28-Sep-21 (Midnight New York, USA)|
|Additional Category :||Climate & Disaster Resilience|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||30 days|
|Expected Duration of Assignment :||October 2021 - March 2022|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is implementing the Urban Risk Management and Resilience - Integrated Resilience Building for Lao PDR’s Sustainable Growth to address immediate disaster needs and gaps while providing support to the Government of Laos in catalysing policy and programmatic action across administrative levels and sectors to reduce, mitigate, prepare for and respond to disasters in a holistic manner. The outcome of the project is Enhanced Urban Risk Management and Resilience to Disasters & Climate Risks.
To ensure capacity for national and urban risk management and resilience building, a well-functioning disaster and climate data collection systems with data disaggregated by sex, age and disabilities, and statistical analysis capacities is essential. And with improved ease of access to data and information, it is expected that awareness of potential hazards, areas of vulnerability and exposure will be increased. Improved data and information will encourage analysis and research that can be area-specific, hazard-specific as well as comprehensive in scope. Data and information obtained from this platform would be useful for national and localized land, urban and rural planning and management of resources and aid decision-making activities.
The Government of Laos has established the Laos Disaster Information Management (LaoDi) system, which is based on the Desinventar system, that serves as a repository for disaster information at the Ministry of Labor and Social Welfare. LaoDi is envisaged to be where all of Lao PDR’s risk data can be located and updated in a centralized platform accessible to Government agencies and the public. It is also a conceptual and methodological tool for the generation of National Disaster Inventories of Disaster Damage and Losses in general effects of disasters in Lao PDR. The LaoDi captures disaggregated data about disasters and their impacts at national, local, village and sectoral levels which in turn facilitates assessment of impacts of disasters allowing government and other stakeholders to identify most disaster-prone areas for risk reduction interventions.
The LaoDi Platform began operations approximately 10 years ago which was initiated under UNDP supported project ‘Integrated Disaster and Climate Risk Management Project in Lao PDR (2013 -16)’, to help the government keep track of disasters and their impacts on at-risk populations and vulnerable sectors. The LaoDi was further updated to include extensive data about impacts on the roads sector under an ADB supported regional project ‘Enhanced use of Disaster Risk Information in South East Asia’ (2015-17).
LaoDi however became inactive due to changes in portfolio of the Ministries in charge of the Disaster Risk Management mandate, from the Ministry of Natural Resources and Environment (MONRE) to the Ministry of Labor and Social Welfare (MoLSW). Due to changing mandates of Disaster Risk Management, the LaoDi has not been institutionalized effectively and the required capacities have not yet been developed in the government.
The Urban Risk Management and Resilience - Integrated Resilience Building for Lao PDR’s Sustainable Growth project supports the institutionalization of LaoDi and in enhancing capacity at NDMO to collect, maintain, update and analyze disaster data to understand disaster risks and implement contextual risk management interventions with particular focus on vulnerable communities and segments of society.
Under this project, the existing LaoDi platform will be updated, launched and institutionalized at NDMO under the Ministry of Labor and Social Welfare (MoLSW). LaoDi outlines the following as targeted users:
The LaoDi is conceptualized as a Platform that allows users to visualize and download data relating to hazards; social, ecological, physical and economic vulnerability and loss from natural and technological hazards. The users' experience will be enhanced through their ability to visualize and interact with hazard, vulnerability and risk data through a series of map layers that can be activated and deactivated based on scenarios or analysis that the user wants to perform. Each map layer will have supporting attribute data including links to detailed information on hazards, vulnerability and losses contained in tables, photographs and reports that provide added information for analyses for specific locations.
The purpose of the platform is to promote a culture of safety and risk reduction by providing access to knowledge and information on hazard, vulnerability, exposure and loss and making it available to be utilized to support improved decision-making in disaster risk reduction and resilience, development and land use planning, investments in social, economic and environmental sectors and risk transfer strategies. The platform will also support risk reduction of future losses.
LaoDi will assist facilitating a strategic risk reduction approach led by the GOL and incorporating broader national stakeholders – including the business community and civil society.
The model proposed for LAODI will see several agencies who generate risk data being able to maintain autonomy over their data and will be given access to upload data directly to the platform without transferring the data to a third party. These agencies and access points are referred to as data sources.
LaoDi is likewise expected to provide Government and users information in order to report on its commitments and achievements to the 9th NSEDP, the UN Sendai Disaster Risk Reduction Framework and other relevant frameworks and treaties as appropriate.
The LaoDi will require hardware, software and human resources to implement a stable and efficient infrastructure and further, the development of a robust system that is scalable and able to satisfy the needs of all the stakeholders.
The platform will be managed by the NDMO, while a host server will be designated later.
A Technical Working Group (TWG) will be organized composing of focal persons for DRR in relevant Government ministries, NDMO and UNDP. The TWG will provide guidance during LaoDi development ensuring that it caters to the needs of individual ministries, users and overall risk reduction needs of the country. Consultant will work closely with the TWG during LaoDi development process.
Duties and Responsibilities
To objective of the consultancy is to strengthen Lao PDR’s culture of safety and risk reduction by improving access to the country’s information on hazard, vulnerability and risk, making it more readily available for use in development decisions.
NDMO and UNDP are looking to engage a Full-Stack Web Developer consultant who will review, update and design the layout and user experience of the LaoDi as a modern open-source platform for interaction and sharing of multi-hazard risk data among diverse users, engaging national stakeholders in the process. Consultant is to develop the wireframe, code, test, and review the platform, and offer support for training, maintenance and debugging services to NDMO.
The Individual Consultant is expected to work in collaboration with the Technical Working Group to achieve the following objectives, which are defined further under the TOR’s Scope of Work:
Scope of Work
The Individual consultant is expected to review, further improve and design a functional LaoDi system, including front-end and back-end development, which shall streamline key functions such as reporting, updating, collation, storage, presentation, and generation of DRR related data from local stakeholders and key government agencies.
The Developer shall ensure that critical digital functions such as user credentials, data storage, accessibility, security, analytics, quality control and assurance, user experience (UX) design, overall system sustainability, and the likes are considered in developing and further enhancing LaoDi.
TASK 1: Review and enhance user and system requirements of LaoDi
The Individual Consultant will liaise with the TWG, NDMO and UNDP to undertake a User Needs Assessment leading to the system requirements for the platform. The assessment will target various stakeholders and will require that the Consultant:
a. Identify the end-users of LaoDi and determine user accessibility to the respective data required
b. Review the platform’s functional requirements as determined by end-users for decision making, inclusive of but not limited to:
c. Determine the non-functional requirements from end users with regards to;
d. Ensure that LaoDi can interface with existing platforms or portals of other Ministries where relevant. The Consultant will also facilitate Laos risk data from two global platforms, DesInventar and Pacific Disaster Centre (Disaster aware) and any other relevant source identified, being seamlessly linked or transferred to the LaoDi.
e. Identify and prepare a gap assessment of data, human, hardware, software, institutional readiness and other resources required by key stakeholders identified in the stakeholder analysis to successfully establish and sustain the platform. The gap assessment should identify strategic and operational recommendations for capacity building that would address identified gaps, during and after the establishment of the platform. The key stakeholders include: The NDMO, key Ministries and sub-national authorities from provinces.
f. In consultation with stakeholders, the Consultant will recommend the priority resources and capacities that should be implemented for the deployment of LaoDi and where they should be located.
TASK 2: Design, Develop and Deploy the Platform
The Consultant will make presentations to the TWG and stakeholders as required to seek feedback and finalize the system design and functional graphic user interface.
TASK 3: Develop Technical and User Manuals (in Lao and English)
Drafts of all documentation will be required as guided under the supervision of the partners, NDMO and UNDP. Section 6.1 provides the timeline for the submission and acceptance of final documentation.
TASK 4: Sustainability of the Platform
Approach and Methodology
An Individual Consultant (IC) will be engaged to perform assigned activities and deliver outputs outlined in this TOR. Through the submission of an inception report, the selected Consultant must describe how he/she will provide the activities and outputs outlined in this TOR; providing a detailed work plan including timelines, activities, outputs, list of stakeholders, data collection methodology appropriate to the work context, reporting condition, and quality assurance mechanism. The IC may have his or her support team to deliver the outputs of this project.
1Reporting and Institutional Arrangements
The Consultant will be interfacing with several stakeholders nationally and locally to adequately fulfil the objectives of the ToR. Prior to project start, the Consultant will be invited to participate in an inception meeting to be held with the NDMO, relevant Government agencies, UNDP and other key agencies.
On contractual or other matters, the consultant will report to the NDMO (Director of Disaster Prevention and Risk Reduction Division) and UNDP (DRR Specialist). The Consultant should request problem solving meetings as soon as there is any indication of a variation in the scope of work or changes in the timeline. No variations are to be made to the agreed time or cost without the prior approval of NDMO and UNDP.
NDMO and UNDP is responsible for liaising and setting up meetings and stakeholder consultations with national agencies, local government units, NGOs, and other identified stakeholders. Where necessary, consultant will conduct follow-up meetings. The NDMO and UNDP may provide key persons to contact in selected organizations.
The duty station is in Vientiane, Laos. The engagement may be home-based and for accessibility and availability to allow for discussions and reporting on the progress of activities regular online meetings shall be conducted.
Considering the COVID-19 pandemic and declaration of State of Public Health Emergency in the Country, all work and travel of the Consultant shall be done within the guidelines and protocols set by the local and national government.
The Consultant will not be required to report to the office regularly but a status report on the outputs shall be expected monthly or as needed.
Submission and Approval of Outputs
All deliverables are to be submitted to NDMO and UNDP who will convene a meeting of the TWG and other relevant agencies, to review the deliverables and provide comments.
A final version of the outputs with submitted taking into account proposed revisions, comments and suggestions from the TWG. An acceptance letter will be issued to the contractor upon satisfactory acceptance of deliverables by the NDMO and UNDP.
Support to be provided to the Individual Consultant
The Consultant is expected to use his/her computer and communication equipment and other resources that are required and may be needed to conduct activities in this TOR.
Please find more detail information on the Deliverables, Timeframe, Payment Terms, others and How to apply on the TOR
Required Skills and Experience
University degree in IT and/or computer science course
- Strong organisational and project management skills.
Requirements for submission of proposals:
All interested and qualified International Consultant should apply on-line using the following links:
In order to make your submission, please read the relevant documents available at the links below:
Documents to be included when submitting the proposals:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
UNDP Lao PDR will respond in writing by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.
Please note that only short-listed candidates will be notified.
Qualified female candidates are strongly encouraged to apply.
For more detailed information about UNDP Lao PDR please visit our website at https://www.la.undp.org/content/lao_pdr/en/home/jobs.html