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UN Women: Finance Specialist - ERP Project
|Advertised on behalf of :|
|Location :||New York, UNITED STATES OF AMERICA|
|Application Deadline :||29-Sep-21 (Midnight New York, USA)|
|Type of Contract :||TA International|
|Post Level :||P-3|
|Languages Required :||English|
|Expected Duration of Assignment :||364 days|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
NOTE: The duration of the assignment is for 364 days. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women uses PeopleSoft ERP system, referred to internally as “Atlas” which was implemented in 2004 and comprises various modules including, Accounts Payable, Contracts Module, General Ledger, Treasury Module, Grants and Project Management, Bank-to-Book (B2B) and Asset Management modules. UN Women has embarked on the process of migrating from the current PeopleSoft ERP to Oracle Cloud ERP in order to improve internal processes and keep up with evolving industry standards. The implementation of the Oracle Cloud ERP will be staggered with target dates for the roll-out of different modules spread from 2022.
The Financial Management Section (FMS) is the part of Division of Management and Administration (DMA) and comprises five teams – Finance Section: Revenue & Asset management, Virtual Global Service Centre - Financial donor reporting and project closure (includes regional office VGSC Finance Associate staff), Financial operations, Finance Field support; and Regional Office Finance Specialists. FMS is responsible for the strategic planning and management of all activities related to financial services and accounting, revenue management and reporting, treasury operations and financial services, implementation of internal controls and audit co-ordination, financial processing and preparing statutory financial statements for the entity and financial statements for the donors, as well as other ad-hoc financial and management reports on UN Women financial resources.
Due to their central role FMS plays in the accounting function at UN Women, FMS will be heavily involved in the implementation of the Oracle Cloud ERP including the review and configuration of the Chart of Accounts in the new ERP and play a key role in the configuration of all modules in the new ERP that result in recording of financial transactions, which is a cross-cutting function across all business owners of the ERP.
FMS is looking to hire a Finance Specialist to support the section in the roll-out of the Oracle Cloud ERP. The Finance Specialist will perform the functions described in the section below.
A Finance Specialist is sought to support FMS during the roll-out of the Oracle Cloud ERP including back-filing roles of staff within FMS, where assigned, to free up capacity to perform other key functions related to the ERP implementation and FMS high-priority tasks as identified in its workplan.
The Finance Specialist position forms part of Financial Management Section (FMS) Global Network’s response to the new Oracle Cloud ERP. This position will be under the daily supervision of the Deputy Director of Financial Management.
The Finance Specialist is responsible for providing technical support to FMS for: i) back-fill support at Professional level, in particular Year-end closure, Financial Statements, and during Audit period (Feb-May); ii) surge capacity for data cleansing; GL reconciliations and User testing; iii) support new ERP financial management training; iv) draft amendments to assigned financial management procedures; and v) Helpdesk support where continued funding is provided.
The Finance Specialist will always promote a client-oriented approach and abide by UN Women’s financial regulations and rules, ensuring compliance with UN Women Internal Control Framework, financial rules, regulations, policies, procedures and IPSAS.
Duties and Responsibilities
Support the Financial Management Section in the Oracle ERP Project providing surge capacity as assigned for:
Provide ERP Financial implementation support:
Provide Accounting services:
Approve and certify requests in ERP system:
Provide Financial Management Section surge capacity in the following areas as assigned by Unit Heads:
Perform other duties as specified by Deputy Director.
Key Performance Indicators:
Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637
Required Skills and Experience
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
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